Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.

Performs administrative and financial work in support of the Force Support Squadron. Serves as backup to Central Cashier; gathers data, compiles records, prepares reports, for internal and external audits for review; offers suggestions for improvements and prepares documents in appropriate format for distribution, includes required information and explains reporting procedures and requirements; and prepares narrative information for analysis reports. Performs a full range of administrative and clerical office support functions and acts as advisor on issues relative to the administrative process and procedures for others in the FSS. These duties include planning, tracking, and logging all meetings, appointments, calendar events, mail log items, MOAs, and OIs. May be assigned to provide administrative assistance throughout the squadron.

Serves as the NAF AO Purchase Card and Government Purchase card holder and may make purchases on behalf of other activities in the organization. Serves as Records Manager and custodian for the flight and provides advice on maintenance and disposition of all records. Reviews/Updates Operating Instructions annually. Serves as the Private Organization (PO) Coordinator and provides support and oversight, for all Private Organizations on Minot AFB from establishment through dissolution. Performs PO duties as required in accordance with AFIs, other instructions, and policies. Reviews, processes, and coordinates fundraiser requests with the base legal office and ensures approval of permits prior to events. Reviews organizational documents including PO request for authorization to operate on the installation, constitutions and by-laws, meeting minutes and insurance requirements. Provides training for new PO officers. Uses Access database to document and track all PO requirements. Ensures Resource Manager receives all PO financial reports and other required documentation in a timely manner for annual review. Takes action to suspend PO activities for POs that are delinquent on paperwork. Responsible for annual review, corrections and calculations of NAF MOAs for personnel reimbursements. Responsible for all accounting entries associated with NAF MOAs as well as preparing all documents for monthly reimbursement from DFAS.

Independently serves as the squadron's base NAF payroll liaison specialist. Responsible for processing timely replies to AFSVA for pay adjustments and time validations and for ensuring managers approve all timecards prior to weekly deadline. Ensure timely processing of all related time and leave records. Responds to questions relating to civilian payroll, time and attendance reports, master pay or leave records, and time keeping systems. Manually computes or reconstructs retroactive adjustments to determine amount of underpayment and/or overpayment. Resolves problems and determines proper procedures for disbursing underpayment, retroactive payments, and/or collecting overpayments. Traces and identifies sources of errors, identifying proper procedures or corrections required and provides advice and guidance to timekeepers.

Coordinates with centralized payroll office and activity timekeepers for corrections. Extracts data from the AF Services Financial Management System and prepares a variety of payroll reports, providing wage and separation information for unemployment or workers' compensation. Provides support on payroll inquiries for activity managers, the personnel and centralized payroll offices. Conducts Time Management and Payroll system training for activity timekeepers and supervisors. Actively participates in the establishment and maintenance of payroll programs and timekeeping systems. Creates electronic records for paper documentation by scanning and shreds documents upon completion. Performs other related duties as assigned.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12883048

Conditions of employment

• This position requires the incumbent to complete a background investigation with favorable results.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 02/13/2026

Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience:
Must be able to demonstrate experience in work which provided a knowledge of advanced knowledge of administrative regulations, practices, and procedures, and practical knowledge of payroll accounting. Ability to work in support of accounting, budget, financial, and fiscal operations. Demonstrated knowledge of internal control principles and policies. Demonstrated ability to analyze a wide variety of documents. Experience in receipt, disbursement, examination, deposit, or other processing of negotiable instruments. Must be able to communicate effectively both orally and in writing. Education may be substituted for experience.

You will be evaluated on the basis of your level of competency in the following areas:

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and supporting document will be evaluated against the qualifications of the position.

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.

Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:

• Resume

Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.

Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:

• Cover Letter
• DD-214/ Statement of Service
• Diploma/ GED
• Disability Letter (VA)
• License
• Other (1)
• Other (2)
• PCS Orders
• Professional Certification
• Proof of Marriage Status
• Resume
• Separation Notice (RIF)
• SF-50/ Notification of Personnel Action
• Transcript

As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

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