Financial Specialist Job in Falls Church, VA

Vacancy No. DE-12547000-24-KEM Department Executive Office for Immigration Review
Salary $68,405.00 to $107,590.00 Grade 9 to 12
Perm/Temp Permanent FT/PT Full-time
Open Date 11/27/2024 Close Date 12/11/2024
Job Link Apply Online Who may apply Public
Locations:
Falls Church, VA


Summary

This position is located in the Office of Budget and Financial Management and serves as a Financial Specialist providing financial management assistance on a wide variety of budget and fiscal processes, including budget development, execution and tracking, and assisting in maintaining financial management systems.

This is a Competitive Service position; additional positions may be filled from this announcement within 90 days of certificate issuance.

This job is open to

Clarification from the agency

This position is open to all U.S. Citizens. CTAP/ICTAP; Veterans Recruitment Appointment (VRA); and/or Schedule A Hiring Authority Eligibles may also be considered.

Duties

Duties include but are not limited to the following:

  • Responsible for reviewing and analyzing budget planning estimates submitted by assigned components for technical accuracy and adequacy of supporting narrative justification, and conformance with DOJ budgetary policy and guidelines.
  • Coordinates work with senior level analysts and component office staff on analysis of financed orders in relation to forecasting expenses and provides narrative explanation of the causes of variances between actual and budget objectives.
  • Evaluates incoming accounting reports to interpret results of operations, to track financial trends and events, and to resolve fiduciary and/or financial management problems.
  • Maintains control of resources, fund allocation, fund control, inter-and intra-agency reimbursable agreements and financial reports in a fiscally responsible manner.
  • Reconciles a variety of automated accounting data to identify financial data discrepancies and corrective actions required.

Requirements

Conditions of Employment

  • Complete the initial online assessment and USA Hire Assessment, if required
  • You must complete a background investigation, credit check, and drug test.
  • You must be a U.S. Citizen or National.
  • Selective Service Registration is required, as applicable.
  • Probationary period will apply.
  • May be required to file a Financial Disclosure.
  • Salary payments must be by direct deposit to a financial institution.
  • Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement.

Qualifications

In order to qualify for the Financial Specialistposition, you must meet the following minimum qualifications:

FOR THE GS-09 LEVEL: Specialized Experience: Applicants must have at least one year of specialized experience equivalent to the GS-07 grade level in the Federal service performing the following:
  1. Assisting with auditing accounts, and files to ensure adherence to internal controls and regulations;
  2. Drafting an annual budget, aiding in budget amendments and supplemental appropriations;
  3. Requesting and tracking reimbursable funds through automated financial and accounting systems; AND
  4. Identifying problem areas to recommend solutions to management.
(Your resume must CLEARLY demonstrate this experience)

OR

Education: Applicants must have a Master's Degree or equivalent graduate degree; or 2 full years of progressively higher level graduate education leading to such a degree; or LL.B. or J.D. degree, if related. Graduate level education must demonstrate the competencies necessary to do the work of the position, examples of qualifying fields include business administration, finance, accounting, or other directly related field. NOTE: Applicants must submit a copy of their transcripts for verification.

OR

Combination: Applicants must have a combination of specialized experience and graduate education as described directly above that total 100% when combined. First, determine total qualifying experience as a percentage of the specialized experience described above; then determine the education as a percentage of the graduate education described above; and then add the two percentages. The total percentages must equal at least 100 percent to qualify. Only graduate education in excess of one year (18 semester hours) may be used when combining education and experience for this grade. NOTE: Applicants must submit a copy of their transcripts for verification.

FOR THE GS-11 LEVEL: Specialized Experience: Applicants must have at least one year of specialized experience equivalent to the GS-09 grade level in the Federal service performing ALL the following:
  1. Compiling, analyzing and summarizing financial and/or budgetary information for an organization;
  2. Translating organizational needs and objectives, by line item and object class, into budget dollars and funding actions;
  3. Preparing financial management reports using automated computer systems and programs;
  4. Analyzing financial data to ensure accounting accuracy and compliance with laws and regulations; AND
  5. Assisting with the development of financial policies and procedures.
(Your resume must CLEARLY demonstrate this experience)

OR

Education: Applicants must have a Ph.D. or equivalent doctoral degree; or three full years of progressively higher level graduate education leading to such a degree; or LL.M., if related. Graduate level education must demonstrate the competencies necessary to do the work of the position, examples of qualifying fields include business administration, finance, accounting, or other directly related field. NOTE: Applicants must submit a copy of their transcripts for verification.

OR

Combination: Applicants must have a combination of specialized experience and graduate education as described directly above that total 100% when combined. First, determine total qualifying experience as a percentage of the specialized experience described above; then determine the education as a percentage of the graduate education described above; and then add the two percentages. The total percentages must equal at least 100 percent to qualify. Only graduate education in excess of two years (36 semester hours) may be used when combining education and experience for this grade. NOTE: Applicants must submit a copy of their transcripts for verification.

FOR THE GS-12 LEVEL: Specialized Experience: Applicants must have at least one year of specialized experience equivalent to the GS-11 grade level in the Federal service performing ALL the following:
  1. Providing guidance and assistance in projecting, planning, allocating, and executing financial resources;
  2. Assisting with the analysis of financial information to confirm proper execution of funds in accordance with applicable rules and regulations;
  3. Assisting in the monitoring of financial systems to ensure funds are properly allocated and obligated as apportioned in support of management objectives; AND
  4. Assisting with the coordination of internal control processes and financial audit activities.
(Your resume must CLEARLY demonstrate this experience)
Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

For more information on the qualifications for this position, click here.

Education

ARE YOU USING EDUCATION TO QUALIFY? Education must be accredited by an accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). You MUST provide transcripts or other documentation to support your educational claims. Applicants can verify accreditation by clicking here. All education claimed by applicants will be verified by the appointing agency accordingly. (Note: If you are selected for this position based on education, an official transcript will be required, prior to your first day.) You must meet all qualification requirements by the closing date of this announcement.

Special Instructions for Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in accredited U.S. education programs; or full credit has been given for the courses at a U.S. accredited college or university. For further information, click here.

Translated transcripts are required.

Additional information

Conditions of Employment: Only U.S. Citizens or Nationals are eligible for employment with the Executive Office for Immigration Review. Dual citizens of the U.S. and another country will be considered on a case-by-case basis. All DOJ applicants, both U.S. citizens and non-citizens, whose job location is with the U.S., must meet the residency requirement. For a total of three (not necessarily consecutive years) of the five years immediately prior to applying for a position, the applicant must have: 1) resided in the U.S., 2) worked for the U.S. overseas in a Federal or military capacity; or 3) been a dependent of a Federal or military employee serving oversees.

Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP): To be well qualified, you must satisfy all qualification requirements for the vacant position and (for scored examining) score 85 or better on established ranking criteria OR (for category rating criteria) rate equivalent to the Highly Qualified or better category using established category rating criteria and must submit proof of eligibility for the special selection priority. Additional information about CTAP/ICTAP eligibility can be found by clicking here.

Note: Multiple selections may be made from this announcement. Salaries listed above are an approximation and are subject to duty station locality adjustment.

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants applying under Delegated Examining (all U.S. citizens) procedures will be rated under DOJ's Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement. If you meet the minimum qualifications, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your score may be lowered and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories: Best Qualified, Well Qualified, or Qualified. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles. Candidates placed in the "Best Qualified" category will be identified for referral to the hiring manager for further review and consideration.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the online assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities and other characteristics):

  • Accountability
  • Arithmetic/Mathematical Reasoning
  • Attention to Detail
  • Customer Service
  • Decision Making
  • Financial Management
  • Flexibility
  • Integrity/Honesty
  • Interpersonal Skills
  • Learning
  • Oral Communication
  • Planning and Evaluating
  • Reasoning
  • Self-Management
  • Stress Tolerance
  • Teamwork
  • Writing


In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

The assessment includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.

Required Documents

Your complete Application Package (containing the above required documents) must be received no later than 11:59 pm Eastern on the12/11/2024.

To apply for this position, you must provide a complete Application Package which includes:

1. Your Resume showing relevant experience; cover letter optional. (Please see the How You Will Be Evaluated section)
2. A complete Assessment Questionnaire.
3. Other Supporting Documents, if applicable to you.

  • Transcripts, if qualifying based on education. (Must include your name, college name and address, courses, dates attended, major and degree, cumulative grade point average (GPA), any honors received, and date the degree was awarded/conferred.)
  • CTAP/ICTAP documents (Please see the Additional Information section)
  • Veterans' Preference and documents: (DD214 MEMBER-4 copy, SF-15, and required documentation that is acceptable proof of your claim for preference.) If you are entitled to veterans' preference, you should indicate the type of veterans' preference you claim on your resume. You must submit a DD214 Member-4 Copy,"Certificate of Release or Discharge from Active Duty," which shows dates of service and separation under honorable conditions. If you are entitled to veterans' preference based on a service-connected disability, award of the Purple Heart, or derived preference, you must submit an SF15, "Application for 10-point Veterans' Preference," and required documentation that is acceptable proof of your claim for preference. (e.g. An official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying the veteran's service-connected disability and combined disability rating.) For more information on Veterans' Preference click here.
  • Schedule A: To be considered for a Schedule A appointment, you must submit proof of your disability. This proof may be in the form of documentation obtained from licensed medical professionals, state or private vocational rehabilitation specialists, or any Government agency that issues or provides disability benefits. You must submit valid documentation regardless of the date of determination of your disability. Proof of disability documentation needs to specify that you are eligible to apply using Schedule A. It does NOT need to detail your specific disability, medical history or need for accommodation. To view sample Schedule A proof of disability letters click here.The Schedule A letter must be separate from any Veterans' Preference documentation.
  • Veterans eligible for a Veterans' Recruitment Appointment (VRA). You must submit a copy of your DD-214. NOTE: VRA only applies to positions at the GS-11 level and below.
  • Any other supporting documentation required for verification as described in the announcement.
  • Active Duty Service Members expected to be released or discharged from active duty service may submit a written document from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Without this documentation, you will not receive tentative veterans' preference and your application will be evaluated based on the job application materials submitted. Veterans' preference must be verified prior to appointment.
NOTE: In order to be rated as meeting the minimum qualifications, we must be able to determine from your application package that you have the education and/or specialized experience that is required. Your resume MUST contain your full name, some form of contact information (phone number, email address and/or living address), and the following employment information:
  • Employer name and location for each position held.
  • From and to dates (MM/YY-MM/YY or from MM/YY to "present") for each position held. The month and year is required to fully credit your time.
  • For part-time positions, please include number of hours worked per week, positions that do not include this information will be assumed as full-time (40 hours a week).
  • Grade/levels held for each federal position. (Ex. GS-11; IR-06; FV-G…etc.)
  • Detailed descriptions of experience under each position held. (Applicants must provide specific supporting examples to show that they meet the qualifications of the position shown in the announcement.)
  • Any submitted documents not required or requested for this vacancy will not be considered (i.e. training certificates, case filings, letter of recommendations, etc.).
(ALL INFORMATION IS SUBJECT TO VERIFICATION PRIOR TO FINAL SELECTION.)

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application and submission of the required documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows:

1. To begin the application process, click the Apply Online button.
2. Answer the questions presented in the application and attach all necessary supporting documentation. Occupational questionnaire can be previewed here:https://apply.usastaffing.gov/ViewQuestionnaire/12547000
3. Click the Submit Application button prior to 11:59PM (ET) on the announcement closing date.
4. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice.
5. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials.
6. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended.
7. Set aside at least 3 hours to take the USA Hire assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link.
8. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused.

For more general information, system requirements, reasonable accommodation information, and to request assistance regarding the USA Hire Assessments, review the following resources: https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_Assessments.

To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed.

To view the announcement status or your application status: Click on this: https://www.usajobs.gov/Help/how-to/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.

Agency contact information

Staff Acquisitions
Address
Office of Administration
5107 Leesburg Pike
Falls Church, VA 22041
US
Learn more about this agency

Next steps

Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Americans with Disabilities Act (ADA).

Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.

To be considered for the position, you must meet all qualifications, including meeting or exceeding the cut score on the required assessments.

You will be notified of your application status during the hiring process, as applicable. You may check your application status by accessing the USAJOBS website and clicking "Application Status". The process may take up to 6 weeks. The four points of notification are:

  • Application Received or Application Incomplete
  • Minimum Qualification Requirement Met/Not Met
  • Eligible (Application Referred) or Ineligible (Application Not referred)
  • Selected or Not Selected
*Based upon your score, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview. You will receive notice via email once this process is completed (generally 4-6 weeks).


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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