GENERAL SUPPLY SPECIALIST

Clarification from the agency

1. All current Washington National Guard T5 employees (internal) 2. All current Washington National Guard T32 employees (internal) 3. All current and former Federal Employees (external) 4. U.S. Citizens - Collect Veterans Preference (external) For areas 1, 2, 3, submit one SF 50 (or equivalent personnel action document, if your agency does not use SF 50s) to support your eligibility.

A GS-2001-9, GENERAL SUPPLY SPECIALIST:

• Conducts annual organizational visits to all equipment accounts on/off base to verify custodian accountability for capital, nuclear-related, COMSEC, and sampled assets.
• Ensures pilferable GPC items are tracked.
• Issues written reports to responsible officers and commanders.
• Maintains suspense and follows up on corrective actions.
• Briefs visit schedule effectiveness to Materiel Management Flight Chief and LRS/CC.
• Ensures accountability for equipment purchased via GPC/Base Contracting, including budget code 9 NFx assets over $5,000 and pilferable items.
• Maintains Consolodated Inventory Report (CIR) and annual/change-of-custodian inventories.
• Supports deployments by identifying deploying units/equipment.
• Coordinates with Equipment Custodians on deployment requirements.
• Uses ELMS listings to place items in deployed status.
• Trains and appoints deployed custodians.
• Coordinates transfers with home station EAO and higher headquarters.
• Processes transactions to return assets from deployed status.
• Manages War Readiness Materials (WRM) and mobility equipment requirements.
• Ensures authorizations are on hand, on order, or in budget.
• Ensures valid UTC, Use, and WRM codes are assigned.
• Oversees Block III/IV ELMS training for Equipment/SPRAMS custodians.
• Monitors item accounting procedures and provides additional training.
• Briefs new squadron commanders on property accountability and relief of accountability.
• Assesses and administers training for full-time and drill-status personnel.
• Serves as base Equipment Review Approval Authority, validating equipment requests per ASC and EAID rules.
• Uses ELMS to determine and verify equipment authorizations.
• Analyzes equipment allowance criteria and changes for missions and weapon systems.
• Interprets ASC and related data to validate requirements and prepare change requests.
• Conducts annual ASC update reviews.
• Manages the equipment excess program.
• Evaluates unserviceable assets for repair or contract maintenance.
• Plans equipment changes for new weapon systems or mission shifts.
• Processes disposition of property when no longer needed or authorized.
• Manages all non-vehicle equipment.
• Provides technical and administrative support to Accountable Officers, Commanders, and custodians for Class II, VII, IX assets (AFEMS/ECSS).
• Advises authorities on policy and procedures for lost, stolen, damaged, or destroyed property.
• Coordinates deployment and redeployment of Class VII assets per DAFMAN 23-300.
• Ensures unit requirements are correctly coded as Critical/Important in ERL with matching requisitions.
• Keeps custodians informed of ERL changes.
• Reviews and analyzes data used for equipment budget estimates.
• Reviews and corrects rejects and variances when not handled by the SCOS.
• Verifies capital assets over $10,000,000 in ELMS for CFO reporting.
• Oversees semi-annual COMSEC reconciliations and annual small arms reconciliations.
• Coordinates with SCOS to reconcile COMSEC and weapons control files and assets.
• Ensures COMSEC and small arms inventories and documentation comply with DAFMAN 23-300 and MAJCOM directives.
• Creates computer inputs and maintains Master CIR and Master SPRAM jacket files.
• Corrects errors identified on equipment listings.
• Schedules and reviews organizational equipment/SPRAMS accounts with custodians' annual inventories.
• Ensures annual ELMS CIR are produced and signed by custodians and commanders.
• Maintains a suspense system for supply system validations and cancellations.
• Develops, implements, and performs administrative functions for the element.
• Researches and replies to messages, letters, and inquiries.
• Assembles and analyzes information for equipment reports for higher headquarters.
• Generates specialized equipment management reports using BLADE.
• Maintains appointment letters, allowance documents, registers, vouchers, and files.
• Clears departing personnel.
• Provides Cargo Movement and Customer Support Liaison Element with current lists of equipment custodians.
• Establishes, develops, and maintains effective working relationships with MAJCOM CEMO, SCOS, supported organizations, and higher headquarters.
• Meets with customers to assess satisfaction, explain policy and procedures, and resolve significant or potential problems.
• Provides customer guidance and training.
• Identifies needs and participates in special projects, milestones, and goals.
• Evaluates, analyzes, and responds to higher headquarters taskings.
• Determines and recommends actions for unresolved or questionable problems and performs follow-up.
• Researches and recommends interpretations for issues impacting supported organizations.
• Other duties as assigned.(temporary, minor, or incidental tasks)

Conditions of employment

• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a trial period.
• Participation in direct deposit is mandatory.
• U.S. Citizenship is required.
• A resume and supporting documents must be submitted (see "How to Apply").
• This position is subject to provisions of the DoD Priority Placement Program.
• Must be able to obtain, within one year of appointment, and maintain the appropriate SECRET security clearance of the position.
• This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
• Position requires ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
• May occasionally be required to work other than normal duty hours; overtime may be required.
• Duties and responsibilities may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.
• For positions requiring the operation of motor vehicles, candidates must have a valid state driver’s license for the state in which they live or are principally employed.

Qualifications

GENERAL EXPERIENCE:

Experience, education or training involving administration of supply management, storage, cataloging, packaging and distribution or other work which provided the applicant with a general knowledge of one or more aspects of the supply field. Experience using computer and automation systems.

• Ability to research documents or other resources to coordinate inventory requirements;
• Knowledge of stock levels, inventory, shipping, receiving, requisitioning, and requirements of supplies and equipment;
• Experience involving the control of supply stocks and accounting for equipment;
• Knowledge of supply management, cataloging, maintenance, and disposal procedures;
• Experience requiring person-to-person contacts to convey information and the ability to compile reports, letters, memoranda, and similar documentation;
• Demonstrated experience with cost estimates, budgets, or funding management; and
• Experience conducting extensive searches for required information, reconstructing records for complex supply transactions, and/or providing supply operations support for supply activities.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. Your responses must be supported by your application package or you may be excluded from consideration for this position. You may also be excluded from consideration if you indicate that you are unwilling to accept the lower grade and determination is made that you are not qualified at the higher grade. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.


Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, as well as the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed above. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities, and other characteristics). NOTE: You do not have to respond to the KSA's separately but your resume should contain sufficient information to demonstrate possession of the KSA's.

• Knowledge of a wide range of general supply principles, concepts, & methodologies
• Knowledge of storage, distribution, inventory, & accountability processes & systems
• Knowledge of Federal, State, & USAF accountability regulations, to include report of survey rules & procedures
• Knowledge of Air Force Equipment Management System
• Knowledge of Expeditionary Combat Support System & related automated supply/accountability systems.
• Knowledge of Allowance Source Codes, Equipment Authorization Inventory Data, & equipment allowance criteria for missions & weapons systems
• Knowledge of War Readiness Material & mobility equipment requirements
• Knowledge of Class II, VII, & IX supply categories & related policy/procedures, especially for lost, stolen, damaged, or destroyed property
• Knowledge of COMSEC & small arms control, inventory, & reconciliation requirements & guidance
• Knowledge of deployment-related equipment accountability
• Knowledge of ANG/USAF logistics & equipment management guidance
• Skill in analyzing & interpreting ASC, allowance data, equipment requirements, variances, & excess/unserviceable assets to recommend appropriate actions.
• Skill in planning, conducting, & evaluating
• Skill in oral & written communication
• Skill in using automated systems & reporting tools
• Skill in records management & documentation
• Skill in problem solving & conflict resolution for complex or questionable equipment-management issues
• Ability to interpret & adapt guidelines (USAF/ANG manuals, instructions, directives) when they are not fully applicable & require judgment
• Ability to manage a wing-wide equipment accountability program.
• Ability to coordinate deployment/redeployment of Class VII assets between Accountable Officers & Responsible Officers/Persons

To apply for this position, you are required to submit a complete application package. If you fail to provide this documents/information, you will be marked as having an incomplete application package and will not be considered any further. Resumes must be in your own words. Resumes that are verbatim, from this announcement, will not be considered.

A complete application package includes:

1. Resume must NOT exceed two (2) pages, IAW Merit Hiring Plan and must include:
   • Contact information
     • Full Name
     • Email Address
     • Phone Number
   • Relevant work history that demonstrates specialized experience for the position you are applying to
     • Position Title
     • Organization/Department/Unit
     • Hours worked per week
     • Dates (format must include Month and Year) you were/are employed and physically performing the work.
       • Omit extended leave from your employment history. For example, if you hold a federal job but were on military leave for two years, do not list those two years under that position.
     • Duties performed
     • Series and grade for federal positions, if held
   • Resumes exceeding 2 pages will not be considered. For more guidance please see new resume guidance.
   • If your resume includes the below listed content, it will not be used to make an eligibility/qualification determination, and you will not be considered for this vacancy.
     • Classified or government sensitive information
     • Social Security Number (SSN)
     • Photos of yourself
     • Personal information, such as age, gender, religious affiliation, etc.
2. Do not include encrypted and/or digitally signed documents because they become corrupted and you will not receive credit for submitting them.
3. If you are claiming:
   • Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible must submit the following documentation:- Military Reserve and National Guard Technician PPP Self Certification Checklist (DD 3145-3)- Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility- Notice of Separation confirming of eligibility.
   • Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement must submit the following documentation:- Military Reserve and Technician Disability PPP Self Certification Checklist (DD 3145-2)- Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility- Notice of Separation confirming of eligibility.
   • Priority Placement Program, DoD Retained Grade Employees must submit the following documentation:-DoD Retained Grade Self Certification Checklist (DD 3145-1)- SF-50 effecting the placement in retained grade status- Copy of the notification letter the employee received (RIF or classification downgrade)
   • Priority Placement Program, Military Spouse Preference must submit the following documentation:- DoD Military Spouse Preference Self Certification Checklist (DD 3145-4)- Sponsor's PCS Orders- Proof of Military member's current active duty status- Marriage Certificate
4. If you believe you are eligible for Veteran's Preference in hiring, you must claim preference and provide supporting documentation.*** To determine if you qualify for Veteran's Preference in hiring, please use the following link provided by the U.S. Department of Labor.
   • Completed SF15, etc. (SF15 is required for 10-point preference) You will not receive 10 point preference without a completed SF15. The SF15 will indicate additional required documents, that you MUST provide with your application to receive 10 point preference.
5. Other support documentation (optional or required based on the vacancy announcement)
   • Cover Letter
   • SF-50 (latest non-award SF-50)
   • Transcript (s)

Next steps