Summary

The incumbent serves as a Government Information Specialist (FOIA) within the Correspondence Services Branch, AFB-130. As the Freedom of Information Act (FOIA) and Privacy Act Specialist the incumbent will research, obtain, and gather information to prepare Freedom of Information ACT (FOIA) and Privacy Act responses in coordination with the national FOIA office, legal staff, and Flight Standards offices.

This job is open to

Internal to an agency

Current federal employees of the hiring agency that posted the job announcement.

Clarification from the agency

Open to current permanent FAA employees - FAA Wide

Duties

FG-12

The incumbent will research, obtain and gather information to prepare Freedom of Information Act (FOIA) and Privacy Act responses in coordination with national FOIA office, Legal staff and Flight Standards field offices.

Major Duties and Responsibilities:

Technical Analysis and Review

Responds to FOIA and Privacy Act requests within mandated statutory timeframes individually or with
direction from higher-level employees or management. Utilizes a variety of legal and technical sources in formulating responses. Provides information and guidance to assigned offices as needed. Determines appropriate record-holding offices that may have records related to FOIA requests and communicates objectives to the appropriate office personnel. Obtains records, technical responses, and explanations from record-holding offices and Subject Matter Experts. Calculates appropriate projected response date to requests. Determines the applicability of the FOIA and Privacy Act to the request and determines if records may be released and is responsible for redacting information from records according to laws and policies. Prepares responses to requests explaining the reason for the release of records and/or denials and coordinates with peers or other FAA FOIA offices as necessary for consistency for multiple office FOIA assignments with assistance from team members and management as needed.

Correspondence Coordination

Obtains information from multiple offices which have records and input to support responses to requests. Information may be obtained from the Office of Chief Counsel, Flight Standards offices, and the FAA Freedom of Information Act program office. Follows agency correspondence policies to prepare response letters and route for signatures. Externally, contacts include public officials, media, citizens, and attorneys regarding submitted requests and response times.

Analysis and Reporting

Analyzes the scope of incoming FOIA requests and, individually or with assistance from higher-level employees, determines specific offices that may have records pertaining to the requests. Determines required resources in terms of people and time that would have to be allocated to respond appropriately. Analyzes responsive records and applies FOIA guidelines to complete tasks. Incumbent informs branch and division management officials concerning trends and/or potential problem areas.

FG-13

The incumbent serves as a Government Information Specialist (FOIA) within the Correspondence Services Branch, AFB-130. The Branch function is to supports the management of the Fight Standards’ correspondence program ensuring consistency in both content and timing with organizational intent and analyzing internal and external flow from a Service-wide view.

Technical Analysis and Review

Independently responds to all Freedom of Information Act (FOIA) and Privacy Act requests within mandated statutory timeframes. Utilizes a variety of legal and technical sources in formulating responses. Provides information and guidance to all personnel in assigned offices.

Correspondence Coordination

Obtains information from multiple offices which have records and input to support responses to requests. Information may be obtained from Office of the Assistant Chief Counsel, Safety Assurance offices of Flight Standards, Flight Standards Service, Office of Public Affairs and FAA Freedom of Information Act program office.

Analysis and Reporting

Analyzes the scope of the requests and determines specific offices that may have records pertaining to the requests. Determines the number of resources in terms of people and time that would have to be allocated to respond appropriately. Conducts analysis on FOIA and Privacy Act programs for assigned divisions to ensure programs are properly managed. Incumbent informs branch and division management officials concerning trends and/or potential problem areas. Prepares analysis reports to support findings.

Requirements

Conditions of employment

US Citizenship is required.
Selective Service Registration is required for males born after 12/31/1959.
Must submit an SF50 (See Required Documents).

Qualifications

To qualify for the FG/GS-12 you must demonstrate in our application that you possess at least one year of specialized experience equivalent to FV-G, FG/GS-11 level. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position. Specializes experience is responding to formal requests for information in accordance with established laws and regulations. Experience in analyzing, synthesizing, and judging information, as well as experience reviewing and incorporating multiple sources of information in performing assignments.

To qualify for the FG/GS-13 you must demonstrate in our application that you possess at least one year of specialized experience equivalent to FV-G, FG/GS-12 level. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position. Specialized Experience is technical knowledge and experience in Flight Standards, safety assurance, or policy offices to equip the incumbent in analyzing, synthesizing, and judging information of incoming FOIA assignments, as well as experience reviewing and incorporating multiple sources of information in performing assignments.

Full promotion potential to the FG 13 level: Identification of promotion in the vacancy announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon the selectee meeting training, qualification requirements, and recommendation by the supervisor.

Applicants should include examples of specialized experience in their work history

Qualifications must be met by the closing date of this vacancy announcement.

Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job.

Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.

Additional information

We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements

The purpose of the work assignment is vital to the effective and efficient administration of Freedom of Information Act and Privacy Act responses for Flight Standards. Determination of records to be released is critical to Flight Standards and the FAA as it ensures records are released to the public where possible in the spirit of FOIA regulations while ensuring protection of records that can't be released under U.S. Department of Justice statutes and legal interpretations.

Contacts are external and internal.

Applicants must apply on-line to receive consideration for this vacancy announcement. Faxed, mailed or e-mailed applications cannot be accepted. If you need to submit additional documents to supplement your on-line application, e.g. transcripts, SF-50, or veterans' documentation, you may upload these documents with your application in USAJOBS. Supplemental documentation can also be faxed to (206) 231-4150 on or before the closing date of this announcement. Please include your name and the vacancy announcement number on each of your faxed pages and redact all Personally Identifiable Information (PII), such as social security number and date of birth.

All or none of the candidates may be interviewed.

As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each KSA in your work history, please include WORK HISTORY THAT DESCRIBES HOW YOU MEET THE ANSWER YOU CHOSE FOR EACH KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate. Your answers may be adjusted by a Human Resource Specialist as appropriate.

Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA); listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.

The FAA is an excepted service agency. Basic Federal employee benefits remain the same as other Federal agencies.

Links to Important Information: Locality Pay, COLA

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Required Documents

If you need to submit additional documents to supplement your online application, e.g. transcripts, SF-50 or veterans' documentation, you may upload these documents with your application in USAJOBS. Supplemental documentation can also be faxed to (206)231-4150 on or before the closing date of this announcement. Please include your name and the vacancy announcement number on each of your faxed pages and redact all Personally Identifiable Information (PII), such as social security number and date of birth.

If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.

If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Applicants may be required to complete one or multiple assessments as part of the evaluation process. This assessment aims to evaluate the competencies and qualifications essential for the position.

You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register.

RESUMES ARE LIMITED TO TWO PAGES. IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC AND INCLUDE INFORMATION AS IT RELATES TO THE QUALIFICATIONS AND SPECIALIZED EXPERIENCE REQUIREMENTS OF THIS POSITION.

Please ensure EACH work history includes ALL of the following information:

Job Title (include series and grade if Federal Job)

Relevant work experience: should align to the Job Announcement and address all required qualifications and include job title, employer name, start/end dates, number of hours worked per week.
Education, certification or licensure: If required, education should include school/institution name, completion date, degree type and GPA.

Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.

You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies.

Agency contact information

Daphne C Becker

Phone: 1 (907) 271-4451
Fax: 1 (907) 271-5367
Email: daphne.c.becker@faa.gov

Address: Federal Aviation Administration
AAL Regional HR Services Division
222 West 7th Ave #14
AHF-N100
Anchorage, AK 99513
US

Next steps

Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.

For instructions on how to check the status of your application, please go to: USAJOBS Help Guide.

Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.

All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.

Government Information Specialist (FOIA) Job in FAA Nationwide-Selectee Remains in Current Duty Location