HR BENEFITS & WORKER'S COMPENSATION ADMINISTRATOR, NF-02/03/RFT, HRO, CAMP FOSTER Job in Camp Foster, Japan

Vacancy No. 71912 Department U.S. Marine Corps
Salary $16.00 to $17.00 Grade 02 to 02
Perm/Temp Permanent FT/PT Full-time
Open Date 2/18/2025 Close Date 3/4/2025
Job Link Apply Online Who may apply Public
Locations:
Camp Foster, Japan


Summary

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

This job is open to

Clarification from the agency

Open to Public

Duties

NON APPROPRIATED FUNDS POSITION DESCRIPTION

JOB TITLE:              Human Resources Assistant/Technician (Employee Benefit)

BUSINESS TITLE:  Human Resources Benefits and Worker’s Compensation Administrator

FLSA: Non-exempt

JOB SERIES:   0203                                                                         PAY LEVEL:  NF02/03

This is a developmental billet for the target NF3 HR Technician (Benefits).  Work is reviewed on a routine basis and upon completion of tasks, to assess the employee’s performance and to progressively evaluate the ability for increased autonomy.  At the entry level, the incumbent serves in the developmental capacity while performing duties under closer than normal supervision.  To advance to the target grade level (NF3), the incumbent will be routinely evaluated and ultimately assessed on their ability to work independently in the performance of their duties as outlined herein.  The incumbent will be required to successfully complete all training and regulatory requirements and ultimately recommended for approval by the Director HR for advancement to the target grade level (NF3) without competition.

INTRODUCTION: This position is located in the Human Resources Office, Marine Corps Community Services (MCCS), Camp S.D. Butler, Okinawa, Japan.  The primary purpose of this position is to perform general administrative functions while also serving as the subject matter expert in all areas of employee benefits such as but not limited to, health insurance, benefit plans, life insurance, 401K, FSA, Employee Assistance Program (EAP), long term disability, NAF retirement, leave plans, workers’ compensation, rewards & recognition programs, Length of Service Program, Leave Donation Program, Family Medical Leave Act (FMLA), Family Friendly Leave Act (FFLA), the Health Insurance Portability and Accountability Act (HIPAA) and Casualty assistance/support.  This position reports directly to the Benefits Supervisor.

DUTIES AND RESPONSIBILITIES:

Serves as a benefits administrator in a Nonappropriated Fund (NAF), Human Resource Office (HRO), Benefits Section.  Performs and administers support duties for NAF Personnel.  Work requires proficiency and knowledge of the functional area(s) served. 

Perform complex administrative duties while serving as the subject matter expert in the areas of health insurance, benefit plans, life insurance, 401k, FSA, Employee Assistance Program (EAP), long term disability, NAF retirement, leave plans and/or other benefit plans, workers’ compensation, annual anniversary audit, rewards & recognition programs, Length of Service Award Program, Leave Donation Program, annual performance reviews, FMLA, FFLA, Casualty Assistance Call and HIPAA.  Involves frequent contact with employees, Marine Corps Headquarters, local hospitals, US Naval Hospital and various Third-Party Administrators (TPA).

Maintains benefit files in accordance with applicable regulations and serves as the company’s privacy officer in compliance with HIPAA.  Maintains and tracks continuous and intermittent FMLA requests and non FMLA medical leave.  Independently prepares recurring reports and prepares special reports as directed, abstracting information from files, PeopleSoft, and relevant data bases as appropriate.  Conducts monthly benefit audits to include reconciliation and benefit eligibility.  Maintains suspense registers and follows up on overdue actions, keeping supervisor informed on status.  Ensures an adequate supply of forms, publications, and other office supplies, including those specifics to Benefits. 

Requirements

Conditions of Employment

  • See Duties and Qualifications

EVALUATIONS:

Qualifications

BASIC REQUIREMENTS:

NF2 Entry Level:

  1. Must be at least 18 years old. 
  2. Two years of college education from an accredited college or vocational school in the fields related to the duties to be performed OR one year of experience performing administrative work with an emphasis on customer service which demonstrates the candidate’s ability to perform the duties as listed within the position description.
  3. The target level for this billet is NF3.  Employees may be promoted (without competition) if they meet the following requirements:
    1. Has demonstrated the ability to successfully perform all functions of this Position Description without direct supervision and demonstrates exceptional knowledge in the administrative management of the HR Benefits program and has applied this knowledge in various work operations.   **and/or**
    2. Has successfully met the 12-month probationary period **and**
    3. Has received an Exceeds Expectation or Outstanding rating on their annual performance appraisal.

NF3 target level:  Applicants may be considered at the NF3 level if they meet the below requirements. 

  1. A four (4) year degree from an accredited college or university in fields related to duties of the position being filled OR a minimum of two (2) years of experience demonstrating exceptional knowledge in the administrative management of the HR Benefits program and has applied this knowledge in various work operations. 
  2. Ability to travel off-island for training and conferences, if necessary.

QUALIFICATION REQUIREMENTS:

  1. Ability to build strong workplace relationships within a diverse workforce while providing world class customer service.
  2. Ability to critically think and diffuse problematic issues related to claim resolutions, workplace injuries, and benefit entitlements.
  3. Ability to interpret and implement directives, policies, rules, federal regulations as they relate to benefit administration to include government funded travel. 
  4. Ability to communicate effectively and professionally in person and in writing.
  5. Must be able to effectively deliver information to large audiences and keep the workforce abreast through written communications of benefit updates and changes to policies and directives.
  6. Demonstrated ability to work in a fast-paced environment with the ability to manage multiple tasks and changing requirements with excellent customer service and interpersonal skills.
  7. Knowledge of applying tact and diplomacy when dealing with sensitive issues while exercising confidentiality and privacy.
  8. Ability to organize in a logical fashion.
  9. Possess strong computer skills in operating computer programs and applications such as Microsoft 365 (or other similar programs).  Must be able to type a minimum of 45 wpm.

This activity is a Drug-free workplace.  The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated.  Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.

Additional information

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.

As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.
Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.
Required Documents:
           *Education/certification certificate(s), if applicable.
           *If prior military, DD214 Member Copy
This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.
Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.
INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION.
ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN STANDARD TIME (EST) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:

•      Stability of Federal Civilian Service

•      People with passion for doing work that matters

•      Quality of Work Life Balance

•      Competitive Pay

•      Comprehensive Benefit Packages

•      Marine Corps Exchange and Base Facility Privileges

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.

Required Documents

Varies - Review "OTHER INFORMATION"

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

All applications must be submitted online via the MCCS Careers website: https://careers.usmc-mccs.org/psc/hprd/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=71912&PostingSeq=1

Resumes/applications emailed or mailed will not be considered for this vacancy announcement.  To be considered for employment, the application or resume must be submitted online by 11:59 PM (EST) on the closing date of the announcement.

Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.

MILITARY SPOUSE PREFERENCE (MSP) - IAW DoDI 1400.25, Volume 315.

¿ Applies to positions in grades NF-3 and below, and equivalent Craft & Trades and Child and Youth positions.
¿ May be exercised once per permanent relocation (PCS), when appointed to a regular full or part time position.
¿ Per DoDI 1400.25, volume 315, Enclosure 3, para 2.h.1, MSP eligibility terminates upon acceptance or refusal of an offer of a continuing position (part-time or full-time) in the federal service for which the spouse has registered for employment, whether or not preference was applied. 
¿ Applicants hired into flexible positions (0-40 hours per week) or regular position with a time-limited appointment will not lose their spouse preference eligibility until movement or hired into a regular full or part time position.  
¿ The time period for MSP eligibility begins 30 days before the military sponsor¿s reporting date to the new duty station, if accompanied, or at any time thereafter during the tour.

All military and DoD civilian spouses are required to provide a copy of their sponsor¿s orders during the application process.
 

Agency contact information

CAMP BUTLER MCCS
Address
CAMP BUTLER MCCS
MARINE CORPS COMMUNITY SERVICES
ATTN: NAF PERSONNEL OFFICER
FPO AP, 963735023
JPN

Next steps

All applicants who submit an application via our Careers page at https://careers.usmc-mccs.org will be able to view their application status online.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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