HR SPEC (COMPENSATION/RECRUITMENT & PLACEMENT) Job in New Castle, DE

Vacancy No. DE-12792259--25-080 Department Air National Guard Units
Salary $67,339.00 to $105,911.00 Grade 9 to 11
Perm/Temp Permanent FT/PT Full-time
Open Date 8/29/2025 Close Date 9/11/2025
Job Link Apply Online Who may apply Public
Locations:
New Castle, DE


Summary

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.

This National Guard position is for a HR SPEC (COMPENSATION/RECRUITMENT & PLACEMENT), Position Description Number T5032P01/ T5932000 and is part of the DE Delaware JFHQ Air National Guard, National Guard.

Duties

This announcement closes on 09/10/2025 for receipt of applications. Due to high volume of applicants, the first 35 applicants will receive first consideration.

Major Duties for GS-0201-11 - PD# T5032P01
1. Advises and supports State managers, supervisors, and the Human Resources Officer on recruitment and placement matters for a variety of professional, administrative, technical, and clerical occupations. Plans for and administers the merit promotion and recruitment/placement program. Educates commanders, managers, and supervisors on a wide range of programs, regulations, and policies regarding hiring of federal employees. Responds to inquiries and provides recommendations to resolve complex interrelated HR issues regarding recruitment and placement matters from the serviced workforce and coordinates with NGB-J1-Functional as required. Attends national recruitment and placement workshops. Reviews and verifies determinations made by lower graded staffing specialists, processing requests for personnel actions and recruit to fill actions. Evaluates work processes, provides training, and ensures accuracy and applicability according to regulatory and statutory guidance. Recommends effective and alternative actions where needed. May create and publish new and recurring vacancy announcements using automated system (i.e.: DCPDS or USAJobs).

2. Provides oversight and expertise to ensure candidate eligibility determinations are within program and policy standards. Performs the full scope of HR staffing work related to hiring, advertisement, qualification, selection, and onboarding actions. Performs qualification analysis of eligible applicants and adjudication of qualification appeals. Maintains documents associated with hiring actions. Reviews and analyzes statistical data concerning recruitment and placement functions, end strength and man-hour utilization and makes recommendations to supervisors for improvements. Conducts long-range planning for projected mission and/or organizational changes to formulate a placement plan. Coordinates with other HR specialties to meet organizational staffing needs to ensure that all regulatory requirements are met.

3. Administers and provides oversight for the use of special employment programs (e.g., Upward Mobility, or DoD Priority Referral System) to ensure the continuance of a balanced placement program. Interprets reviews and applies state pay setting actions such as highest previous rate rule and recruiting and retention incentives. Analyzes technician and payroll information to identify and resolve complex pay-setting errors or discrepancies. Sets rates of pay for General Schedule (GS) and Federal Wage System (FWS) technicians for appointments, transfers, promotions, changes to lower grade, and changes between GS and FWS pay systems. Administers and provides oversight for technician permanent change of station/relocation actions. Initiates process for the most complex transportation agreements and reviews agreements drafted by lower graded specialists. Completes travel orders authorizing various entitlements. Obtains necessary funds from NGB or state Comptroller as appropriate. Provides counseling to employees on entitlements, rights, and obligations. Reviews requests for extension of temporary quarters and makes recommendations for approval.

4. Develops, coordinates, and maintains state plans/guidance. Attends national recruitment and placement workshops. Responds to complex inquiries involving the recruitment process such as vacancy announcements, status of employment applications, qualification requirements, and human resource programs and educates commanders, managers, and supervisors on the various programs related to HR Staffing actions. Facilitates all staffing actions related to reductions-in-force (RIF). Reviews competitive level determinations and retention registers. Ensures qualifications and military assignment evaluations are performed properly.

Contact HRO for a full copy of the GS-09 or 11 Position Descriptions.

Requirements

Conditions of Employment

  • Must be a U.S. Citizen
  • Males born after 31 December 1959 must be registered for Selective Service.
  • May be required to successfully complete a probationary period.
  • Federal employment suitability as determined by a background investigation.
  • Must be able to obtain and maintain a Secret security clearance within one year of hire. Failure to be able to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
  • Must meet the definition of specialized experience by the closing of the announcement.
  • Must meet all requirements of the selective placement factor to be eligible for GS-11
  • Time in Grade: Current Federal employees must have served 52 weeks at the next lower grade in the Federal service. Time in grade requirements must be met by the closing date of this announcement.
  • Trial Period: This is a full-time permanent position (Career/Career-Conditional appointment). Upon appointment to this position, you may be required to serve a one or two year probationary period.

Qualifications

If this position has promotion potential and you are selected at the lower developmental level/grade of GS-09, you may be non-competitively promoted to the full performance level/grade of GS-11 after completing the required Individual Development Plan (IDP). Promotions are not automatic and may only occur after completion of the IDP.

SELECTIVE PLACEMENT FACTOR FOR THE GS-11: Must have specialized experience with automated systems such as the Defense Civilian Personnel Data System (DCPDS) and USA Staffing. To qualify for the GS-11, the applicant must have specialized experience using both of the systems listed and it must be clearly annotated/described in your experience on the resume. Staffing will make no assumptions when it comes verification of the automated experience described above.

SPECIALIZED EXPERIENCE: GS-09: Must have one year of specialized experience and must be equivalent to at least the next lower grade level of GS-07. Must have experience determining candidate eligibility and performing qualification analysis of eligible applicants. Maintains necessary documents associated with merit placement, applicant pool, Department of Defense (DoD) Priority Placement Lists, and Over-graded Technician Listings. Analyzes and applies appropriate Title 32 (Dual Status) and Title 5 qualification standards. Assist higher level specialists and the workforce with recruitment and placement activities such as developing vacancy announcements, performing applicant reviews to determine basic qualifications and eligibilities, adjudicating veteran's preference, preparing selection certificates, and processing personnel actions. Experience publishing vacancy announcements using automated system (i.e.: USAJobs). Ability to Set rates of pay for General Schedule (GS) and Federal Wage System (FWS) technicians for appointments, transfers, promotions, changes to lower grade, and changes between GS and FWS pay systems using pay setting tools. Routes Request for Personnel Action (RPA) for additional action and approval utilizing the automated system. Initiates select/non-select notifications. Uses personnel computer, word processing and/or other office automation equipment and various software programs to create, copy, edit, store, retrieve and print a variety of documents; produce correspondence, memoranda, directives, forms reports; create or maintain spreadsheets or databases, etc. Employee works from rough drafts, documents, written instructions, or brief oral statements.

SPECIALIZED EXPERIENCE: GS-11: Must have one year of specialized experience and must be equivalent to at least the next lower grade level of GS-09. Must have experience supporting recruitment and placement, military technician compatibility, permanent change of station moves, pay setting, recruitment/retention/relocation (3R) incentives, advanced in-hire rates, and reduction-in-force actions. Assist higher level specialists and the workforce with recruitment and placement activities such as developing vacancy announcements, performing applicant reviews to determine basic qualifications and eligibilities, adjudicating veteran's preference, preparing selection certificates, and processing personnel actions. Review and complete various requests for personnel actions and ensure they are consistent with legal and regulatory requirements. Deliver high level customer service and respond to actions in a timely manner and in accordance with hiring procedures and timelines. Will create and publish new and recurring vacancy announcements using automated system (i.e.: DCPDS, ASARS and USAJobs). Ability to interpret, review and apply federal pay setting actions such as highest previous rate rule and recruiting and retention incentives. Must be proficient in setting rates of pay for General Schedule (GS) and Federal Wage System (FWS) technicians for appointments, transfers, promotions, changes to lower grade, and changes between GS and FWS pay systems.

Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.

QUALITY OF EXPERIENCE: Qualification factors include education and competencies in the human resources program. Candidate's competencies are evaluated on the basis of duties performed. The applicant's resume package may include military and/ or civilian human resources experiences and experiences in writing military and/ or civilian performance reports; awarded training certificates; and official college transcripts. The resume must clearly demonstrate the individual's possession of the competencies needed to fully perform the Series GS-0201 work, as defined in the applicable position description's specified grade, duties, and responsibilities.

Qualifications are based on your ability to demonstrate in your resume that you possess one year of the specialized experience for this announcement at a comparable scope and responsibility. To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builder (https://www.usajobs.gov/Help/how-to/account/documents/resume/build/). If you choose to use your own resume, it must contain the following information organized by experience/position: (1) job title, (2) name of employer, (3) start and end dates of each period of employment (from MM/DD/YY to MM/DD/YY), (4) detailed description of duties performed, accomplishments, and related skills, and (5) hours worked per week (full-time employment and part-time employment will be prorated in crediting experience). Federal experience/positions must also include the occupational series, grade level, and dates in which you held each grade level.

Determining length of General or Specialized Experience is dependent on the above information. Failure to provide the above information in your resume may result in your application being found "not qualified."

Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.

Your resume serves as the basis for experience related qualification determinations, and you must highlight your most relevant and significant work experience and education (if applicable), as it relates to this job opportunity. Please use your own words, be clear, and specific when describing your work history. We cannot make assumptions regarding your experience.

Education

Substitution of Education for Specialized Experience.

GS-09 - master's or equivalent graduate degree or 2 years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related

GS-11- Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or
LL.M., if related

NOTE: Equivalent combinations of education and experience are qualifying for all grade levels for which both education and experience are acceptable.

To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System (sss.gov)).

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. This vacancy announcement will be qualified using Category Rating procedures as defined the Delaware National Guards Merit Placement Plan.

Assessment: Prior to initiating hiring and promoting competitive procedures through USAJOBS for NG T32 Technicians and positions; NG T5 Excepted Service Employees and positions, the JFHQ-State HR specialist must complete a formal job analysis and crediting plan to ensure the position's competencies are correctly assessed.

Numeric Value Groups: The position's multiple numeric groups, defined as at least two groups (see below), are established to assess each candidate against job-related criteria defined by the job analysis and crediting plan. Applicants who meet the basic qualification requirements, established for the position, are placed in a numeric group. The position's job analysis and credit plan's ranking factors are knowledge, skills, abilities, and behaviors that are expected to significantly enhance performance in a position; however, are not essential for satisfactory performance. Applicants who possess such competencies are ranked above those who do not; but no one is rated ineligible solely for failure to possess all defined competencies.

Highly-Qualified: The numeric value rating normally ranges from 90-100 points. This higher numeric value group is applied for those candidates who possess the type and quality of experience that substantially exceeds the minimum qualifications of the position, including all selective placement factors and appropriate numeric ranking factor(s) as determined by the job analysis and crediting plan. To be Highly Qualified, the candidates are considered, by the human resources specialist (staffing), as highly proficient and fully competent to effectively perform all the job requirements; and, can successfully perform in the position almost immediately, or with a minimum amount of training and/ or orientation.

Well-Qualified: The numeric value group normally ranges from 80-89 points. This next lower numeric value group is used for those candidates that meet the minimum qualifications of the position and are proficient in most, but not all, of the requirements of the position. Candidates may require some training and/or orientation in order to satisfactorily perform the duties of the position.

Qualified: The numeric value group normally ranges from 70-79 points. This lowest group is used for those candidates who meet the minimum qualifications of the position and are proficient in some, but not all, of the position's requirements. Candidates will require extensive training and/or orientation in order to satisfactorily perform the position's duties.

Required Documents

To apply for this position, you must submit a complete Application Package which includes:

1. Your resume showing work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed.

2. Other supporting documents: Proof of Veterans Preference (if applicable) & transcripts (if claiming college for experience)

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12792259

A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.


To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Agency contact information

Phillip Garrett
Address
DE Delaware JFHQ Air National Guard
250 Airport Road
New Castle, DE 19720
US

Next steps

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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