Summary
This National Guard position is for a HR SPEC (INFO SYS) (TITLE 5), Position Description Number T5030000 and is part of the HRO located in Draper, with the Utah National Guard.
Priority will be given to all current, onboard employees of the UTNG.
The selecting supervisor for this vacancy is Mr. Matthew Hicken.
This job is open to
Clarification from the agency
This is a Title 5 excepted position.
This job announcement may be used to fill additional vacancies for additional positions vacated during the job bid process.
IAW UTNGR 690-12 dated AUG 2022 and LIUNA-UTARNG CBA dated 11 OCT 2022, Priority will be given to all current, onboard employees of the UTNG.
This position is subject to provisions of the DoD Priority Placement Program and Veterans Preference.
Duties
Major Duties: This is not an all-inclusive list
As a HR SPEC (INFO SYS) (TITLE 5), GS-0201-9/11, you will:
- Exercises technical responsibility for the management of the automated human resources (HR) information system and applies data systems skills and practical HR management expertise to effect smooth operation.
- Provides technical advice and guidance to Human Resources Officer (HRO), functional chiefs, other HR Specialists, and clerical staff in operation and maintenance and on capabilities available in DCPDS to assist them in their day-to-day decisions and to help them obtain maximum utilization of the automated system.
- Provides technical advice to HRO staff and serviced organization officials to ensure timely implementation of new subsystems and/or enhancements to existing systems.
- Interprets system requirements and changes as they impact human resources administration policies and procedures and recommends appropriate action to functional chiefs.
- Elicits support and cooperation of other HR specialists to implement system requirements and resolve conflicts pertaining to ownership of the data for building and maintaining accurate database files.
- Provides advice on the use of data for compiling personnel and statistical reports and preparing personnel action documents.
- Coordinates with HR specialists to determine the services needed in response to program changes within HRO and advise on ways to automate manual processes.
- Directs, monitors, and controls operations and maintenance of the DCPDS system.
- Monitors daily file maintenance through review of system-generated reports, error reports such as Pay Rejects, Pay500 outputs and Batch print files.
- Oversees daily pickup and distribution of products.
- Analyzes products to ensure they serve the purpose intended and needs of the problems.
- Responsible for managing the database quality control program.
- Works with office staff to identify and correct invalid data utilizing all means available.
- Analyzes quality control queries, personnel/payroll data reconciliation, rejected actions and reports to determine trends, problem areas and recommends modifications.
- Maintains working relationships and close coordination with servicing computer facility and program systems monitors of other interacting computerized systems to ensure timely and efficient operation of the system.
- Determines relative priorities of the HRO and coordinates with servicing computer facility to ensure timely processing of HR requirements.
- Maintains liaison within the office and other activities in determining relative priorities according to requirements, suspense's, sequential operations, program needs, or specific instructions.
- Determines training requirements on all HR and payroll information systems and advises office staff as to the kind and frequency of training deemed appropriate.
- Consults with representatives of serviced organizations and HRO staff to design, implement, and maintain HRO-unique subsystems.
- Responsible for monitoring computer equipment to prevent lost or stolen items and promptly reports discrepancies.
- Uses both the Customer Support Unit (CSU) product and the Regional Support Center product for employing immediate inquiry techniques. Writes complex computer queries involving calculated items, decode values, and format techniques.
- Determines data relationships and joins to achieve desired results.
- Provides guidance and assistance to HR management officials in developing self-help evaluation DCPDS products.
- Participates in more formal management evaluation by designing and providing evaluators with pertinent management information.
- Manages the system security management program including performance of access control management, accountability verification and validation of resources, system backup and recovery, virus detection and elimination.
- Serves as the focal point for monitoring and controlling DCPS/DCPS data access for the HRO.
- Performs user account management services by identifying users to be added/deleted/modified, group assignments and system privileges to ensure confidentiality.
- Provides encryption services as necessary.
- Identifies entry paths into the HRO and ensures appropriate electronic protections are provided to prevent unauthorized access.
- Performs other duties as assigned.
Requirements
Conditions of Employment
- Must be a US Citizen.
- Participation in direct deposit is mandatory.
- May be required to successfully complete a probationary period.
- Federal employment suitability as determined by a background investigation.
- Work may require access to classified information. Must be able to obtain and maintain the appropriate security clearance.
- The incumbent of this position description must have at a minimum, a completed National Agency Check (NAC) prior to position assignment.
- This position is subject to provisions of the DoD Priority Placement Program.
- Irregular and overtime hours may be required to support operational requirements or contingencies.
- This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG.
- This position may be telework eligible after completion of probationary period based on the needs of the organization.
- This position is not eligible to be in the union.
- Potential for incentive pay.
Qualifications
*Your resume must reflect in detail how the duties and responsibilities under each position you have held with each employer meets the below listed general and specialized experience required for the position.
**Must include beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week in order to determine part time vs. full time credit.
BASIC QUALIFICATION REQUIREMENTS:
- Skilled in collecting and analyzing data effectively, efficiently, and accurately.
- Ability to clearly enunciate English without impediment of speech that would interfere or prohibit efficient communication.
- Ability to write English in reports and presentation formats.
- Ability to communicate clearly and effectively.
- Skilled in presenting formal training presentations and briefings.
- Ability to assess body language and perceive emotional and/or distress levels.
- Skilled in applying procedures and directives by reading and interpreting program material.
- Experience with Microsoft Power BI and Sharepoint programming.
- Proficient with Microsoft Access and Excel programming and reporting.
SPECIALIZED EXPERIENCE GS-9:
Must possess minimum 1-year specialized experience equivalent to GS-0201-7. *** Must submit SF-50 to support series claim ***
OR:
- Knowledge of all the human resources functional areas and their data requirements pertaining to the automated personnel data system. Applies a basic knowledge of technician and AGR personnel procedures that impact on or are related to automated personnel data system operating procedures, capabilities and requirements.
- Knowledge of HR methods, principles and practices, including processing knowledge of staffing, recruitment, benefits, position classification, etc., terminology, provisions and restrictions translate HR business practices into information system requirements, to train users on established practices, and uses of the system.
- Application of technical skill, knowledge, and judgment in the use of the fundamental principles, concepts and techniques of human resources administration and knowledge of the occupational and organizational structure served.
- Knowledge of documentation procedures, customary fact-finding approaches, or similar established techniques and requirements to maintain and enhance data needs to the service population, to provide HR reports.
- Knowledge of a wide range of methods, principles, practices and terminology in all human resources functional areas to assist the primary Human Resource Specialist (Information Specialist) in maintaining data quality in the personnel data system(s) used in the state.
- Knowledge required to train users on established practices, and uses of the database system(s) and design, retrieve and provide HR reports to serviced population.
SPECIALIZED EXPERIENCE GS-11:
Must possess minimum 1-year specialized experience equivalent to GS-0201-9. *** Must submit SF-50 to support series claim ***
OR:
- Knowledge of a variety of HR management functions to coordinate actions relating to information systems changes and requirements.
- Knowledge of, and skill in applying a wide range of HR concepts, practices, laws, regulations, policies, precedents, rules and procedures of National Guard full-time employees (dual status(DS)/non-dual (NDS) status, Active Guard Reserves, Active Duty Special Work (ADSW), etc.), as they relate to system processes/functions capabilities and the infrastructure supporting the HR information system, sufficient to provide advice and guidance to state level HR management.
- Knowledge of the relationship between management needs and National Guard goals and objectives, to include the differences between the philosophies of the Army National Guard versus the Air National Guard.
- Basic knowledge of common gateway interface (CGI), client-server environments, trace route, internet protocols addresses, port identification to help resolve printer, client- server issues.
- Ability to communicate both orally and in writing sufficient to develop and present organizational and position analyses to management to gain acceptance and understanding of findings and recommendations.
- Skill in conflict resolution and team building.
**Selecting supervisor will determine the hiring grade based on current skills**
Education
A high school diploma or general education development (GED) diploma is required.
An undergraduate degree from an accredited college/university is desired.
A graduate degree from an accredited civilian academic college or from an equivalent professional military education school is optimum.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.
Category Rating: Your application will be evaluated and rated under Category Rating selection procedures. Once the application process is complete, a review of your qualifications will be conducted to determine if you are qualified for this job. Qualified candidates will be assigned to a quality category. The quality categories are:
1. Highly Qualified: Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for this position.
2. Well Qualified: Candidates in this category possess good skills and experience above the minimum requirements for this position.
3. Qualified: Candidates in this category meet the minimum education and/or experience requirements for this position.
Your rating will be based on both your entire application package as well as the responses to the assessment questionnaire. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your category rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS
PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the number of hours per week spent in such employment.
Required Documents
To apply for this position, you must submit a complete Application Package which includes:
1. Resume: resume must show relevant experience, where you worked, job title, detailed duties and accomplishments written in your own words, employer's name and address, supervisor's name and phone number, starting and ending dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.), hours per week. If you are a current Federal employee or previous Federal employee, provide your position title, pay plan, series and grade. Your detailed experience should be listed under each job title with starting and ending dates. Resume must show applicants name and contact information.
2. Other supporting documents:
- Applicable documents required for qualification, education, or certification as stated above.
- Must provide transcripts for education requirements.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
3. Other supporting documents: VET Preference documents if you possess them (DD Form 214, VA Disability Letter, SF15)
Veterans Preference Information: Veterans' preference is not the same thing as being considered a veteran, there is a list of qualifying criteria that can be found at the following link:
OPM Guide: https://www.opm.gov/policy-data-oversight/veterans-services/vet-guide-for-hr-professionals/
Veterans' preference must be validated by formal submissions including all necessary supporting documentation. Acceptable documentation may be:
- If claiming TP: You must submit a copy of your DD Form 214, "Certificate of Release or Discharge from Active Duty".
- The DD 214 must reflect dates of service, Character of Service as Honorable or under honorable conditions, and an authorized campaign medal.
- If claiming CP or CPS: You must submit a copy of your DD Form 214 and a Disability Letter from the Department of Veterans Affairs.
- The DD 214 must reflect dates of service, and Character of Service as Honorable, or under Honorable conditions.
- The Letter from the Department of Veterans Affairs must reflect your disability rating (0 to 100%) for preference eligibility. (You may obtain one by visiting a VA Regional Office, contacting a VA call center, or online at VA.gov. You will need to submit a Standard Form, SF-15, "Application for 10-point Veterans' Preference".)
- If claiming XP: You must submit a copy of your DD Form 214, and a letter from the Department of Veterans Affairs reflecting 100% disability for preference eligibility. You will need to submit a Standard Form, SF-15, "Application for 10-point Veterans' Preference". Note: preference is not award if the veteran is living and is qualified for Federal Employment.
How to Apply
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Next steps
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
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