Clarification from the agency

All current Washington National Guard 194 FSS T5 employees only

A GS-0201-9/11, HR SPEC (INFORMATION SYSTEMS/MILITARY):

• GS09:
  • Analyzes and resolves operational problems and ensures compliance with military human resources policies, regulations, objectives, and management procedures.
  • Responds to inquiries from all base-level personnel system managers.
  • Manages, and controls the operation of PDS to include the MilPDS, Virtual Personnel Center (vPC), Personnel Records Display Application (PRDA) Enterprise Output Manager (EOM), and other related system interfaces.
  • Provides technical support to include system security, user account management, and user access.
  • Provides advisory services to users on the technical aspects of PDS applications, the capabilities available within the systems to assist them in day-to-day operations and their impact on personnel programs.
  • Analyzes and compares data between the military personnel data system and interfacing systems.
  • Implements quality procedures used to suspense and assist FSS work centers in correcting Transaction Registers (TR) and other-directed data assessment programs.
  • Develops local data products required for FSS work centers and develops products in response to requests from other base personnel.
  • Assists in performing formal and informal training on utilization of the Military Personnel Data System, and other related systems to all users.
  • Advises managers of methods to limit invalid data input and suggest enhancements to procedures based on a broad knowledge of the human resources career field.
  • Provides customer assistance to current and potential PDS users within the FSS and serviced organizations across the installation.
  • Develops analysis reports and recommends necessary actions to ensure that adverse trends are identified.
  • Conducts periodic briefings to staff agencies, commanders, and administrative personnel, to promote a full understanding of all aspects of the personnel systems management function.
  • Monitors the training status of personnel and ensures that supplemental and/or remedial training is accomplished.
• GS11:
  • Provides training on utilization of the different components of the Military Personnel Data System (MILPDS).
  • Provides technical guidance regarding the overall scope of the MILPDS and interfacing systems to identify and solve personnel system related problems, which could inhibit or prevent a high state of readiness.
  • Serves as the system manager for case management tracking systems.
  • Responds to inquiries from all MAJCOM managers, base-level personnel system managers, and Defense Finance and Accounting System (DFAS) personnel.
  • Provides technical support to include system security, user account management, user access and connectivity, and monitors application software releases.
  • Provide management advisory services to users on the technical aspects of PDS applications, the capabilities available within the systems to assist them in day-to-day operations and their impact on personnel programs.
  • Analyzes agency procedures as they affect local automated and non-automated FSS processes and operations and recommends modifications to meet local requirements.
  • Develops and analyzes management products to determine the adequacy and accuracy of the PDS database.
  • Develops and implements quality procedures used to suspense and assist FSS work centers in correcting Transaction Registers (TR) and other-directed data assessment programs.
  • Performs and manages TR analysis.
  • Develops local data products required for FSS work centers and develops products in response to requests from other base personnel.
  • Directs and manages installation of equipment and software within the FSS required in support of PDS operations.
  • Serves as a system account manager.
  • Supports users by approving requests for higher level access, such as Commander, MPF, and MAJCOM level when authorized.
  • Directs members to the appropriate command level when access requests cannot be approved based on applicable guidance.
  • Performs account maintenance actions to include adding additional PAS codes to a profile, extending a current level access, or by deleting access altogether.
  • Responsible for resolving functional and procedural issues and elevates issues to the appropriate OPR when necessary.
  • Provides military personnel advisory services to commanders and staff on all personnel systems programs.
  • Provide staff advisory guidance and technical assistance to commanders and management officials requiring or requesting access or utilization of information contained in the various PDS.
  • Develops analysis reports and recommends necessary actions to ensure adverse trends are identified.
  • Conduct periodic briefings to staff agencies, commanders, and administrative personnel, to promote a full understanding of all aspects of the personnel systems management function.
• Other duties as assigned.

Conditions of employment

• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a trial period.
• Participation in direct deposit is mandatory.
• U.S. Citizenship is required.
• A resume and supporting documents must be submitted (see "How to Apply").
• Must be able to obtain and maintain a SECRET security clearance of the position.
• This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
• Position requires ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
• Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours.
• Duties and responsibilities may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.
• May be required to travel by car, in military and/or commercial aircraft and by other means of transportation as appropriate to perform temporary duty assignments.
• The work may require the incumbent to drive a motor vehicle; if so, and an appropriate valid driver's license is mandatory.
• Position is designated as Essential Personnel and subject to duty in preparation for, or in response to, a state emergency or disaster declaration, not to exceed 14 calendar days/year unless approved by the TAG.

Qualifications

GENERAL EXPERIENCE:

General Experience for GS09/GS11 that demonstrates the ability to:

1. Analyze problems to identify significant factors, gather pertinent data, and recognize solutions;
2. Plan and organize work; and
3. Communicate effectively orally and in writing.

Experience may have been gained in administrative, professional, technical, investigative, or other responsible work. Experience in substantive and relevant secretarial, clerical, or other responsible work may be qualifying as long as it provided evidence of the knowledge, skills, and abilities (KSA's) necessary to perform the duties of the position to be filled. Experience of a general clerical nature (typing, filing, routine procedural processing, maintaining records, or other nonspecialized tasks) is not creditable.

SPECIALIZED EXPERIENCE:
For GS09:
Must have at least 24 months experience experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization. Applicants who have the 1 year of appropriate specialized experience, as indicated in the table, are not required by this standard to have general experience, education above the high school level, or any additional specialized experience to meet the minimum qualification requirements.

-Or-

1-year specialized experience equivalent to at least the next lower grade (GS07).

If you are qualifying under the year specialized experience equivalent to at least the next lower grade (GS07), you must provide your latest SF50.

For GS11:
Must have at least 36 months experience experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization. Applicants who have the 1 year of appropriate specialized experience, as indicated in the table, are not required by this standard to have general experience, education above the high school level, or any additional specialized experience to meet the minimum qualification requirements.

-Or-

1-year specialized experience equivalent to at least the next lower grade (GS09).

If you are qualifying under the year specialized experience equivalent to at least the next lower grade (GS09), you must provide your latest SF50.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. You may also be excluded from consideration if you indicate that you are unwilling to accept the lower grade and a determination is made that you are not qualified at the higher grade. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, as well as the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed above. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities, and other characteristics). NOTE: You do not have to respond to the KSA's separately but your resume should contain sufficient information to demonstrate possession of the KSA's.

• Knowledge of, and skill in applying, a wide range of HRM concepts, laws, policies, practices, analytical, and diagnostic methods, and techniques sufficient to solve a wide range of complex, interrelated HRM problems and issues.
• Knowledge of Air Force and Air National Guard standardized procedures and requirements related to operating departmental programs and extensive problem resolution skills for analyzing broad, complex, and controversial issues.
• A high level of technical skill in personnel systems and knowledge of military personnel policies, processes, and specialty areas, and the ability to relate these knowledges to system processes/functions/capabilities to provide positive assistance in solving workforce issues; to provide advice on organizational structure; to conduct planned, systematic studies to identify long- and short-term needs of serviced organizations; and to help plan organizational or procedural changes.
• Ability to analyze trends and forecast changes in personnel process requirements that will meet future mission demands.

To apply for this position, you are required to submit a complete application package. If you fail to provide this documents/information, you will be marked as having an incomplete application package and will not be considered any further. Resumes must be in your own words. Resumes that are verbatim, from this announcement, will not be considered.

A complete application package includes:

1. Resume must NOT exceed two (2) pages, IAW Merit Hiring Plan and must include:
   • Contact information
     • Full Name
     • Email Address
     • Phone Number
   • Relevant work history that demonstrates specialized experience for the position you are applying to
     • Position Title
     • Organization/Department/Unit
     • Hours worked per week
     • Dates (format should include Month and Year) of employment
     • Duties performed
     • Series and grade for federal positions, if held
   • Resumes exceeding 2 pages will not be considered. For more guidance please see new resume guidance.
   • If your resume includes the below listed content, it will not be used to make an eligibility/qualification determination, and you will not be considered for this vacancy.
     • Classified or government sensitive information
     • Social Security Number (SSN)
     • Photos of yourself
     • Personal information, such as age, gender, religious affiliation, etc.
2. Do not include encrypted and/or digitally signed documents because they become corrupted and you will not receive credit for submitting them.
3. Based on the Area of Consideration, you MUST provide your most current SF50.
4. If you are claiming Veteran's Preference, you MUST provide supporting documentation to receive preference.***
   • Completed SF15, etc. (SF15 is required for 10-point preference) You will not receive 10 point preference without a completed SF15
     • DD-214
     • VA Disability Letter
5. Other support documentation (optional or required based on the vacancy announcement)
   • Cover Letter
   • Transcript (s)

***For current National Guard/Reserve members, please document your military work experience as follows: (You may adjust the format, so that you do not exceed the two (2) page resume limit, as long as your resume clearly reflects your military employment history.)

List month joined (to/from) based on your enlistment contract (DD4) or (Oath) for Officers. If you have gaps in service, list them separately.

Example:04 Sep 2019 to 03 Sep 2023
Washington Air National Guard
Traditional Member
20 hours per month
POSITIONS TITLE MOS/AFSC
Personnel Superintendent 3S091
Duties

Military Orders During this period: (list multiple periods if everything else is the same: Order Type, Duties, & Purpose

04 Nov 2019 to 03 Dec 2019
40 hours per week
15 Mar 2020 to 14 May 2020
40 hours per week
Type of Order: ADOS/AT/ST/AGR
Order Purpose:
Duties:

***If there are multiple purposes on a single order (ie. BMT then Tech Training/AIT), list specific periods. Example: Order cover 02 Sep 2020 to 12 Mar 2021:

List 02 Sep 2020 to 01 Nov 2020 as BMT and 02 Nov 2020 to 12 Mar 2021 as Tech Training/AIT

Next steps