Summary
This National Guard position is for a HR SPEC (INFORMATION SYSTEMS/MILITARY) (TITLE 5), Position Description Number T5858000 and is part of the 151st FSS located in Salt Lake City, UT, with the Utah Air National Guard.
Priority will be given to all current, onboard employees of the UTANG.
The selecting supervisor for this vacancy is CMSgt Phillip W. Fleury.
This job is open to
Clarification from the agency
This is a Title 5 excepted position.
This job announcement may be used to fill additional vacancies for additional positions vacated during the job bid process.
IAW UTNGR 690-12 dated AUG 2022 Priority will be given to all current, onboard employees of the UTNG.
This position is subject to provisions of the DoD Priority Placement Program and Veterans Preference.
Duties
Major Duties: This is not an all-inclusive list
As a HR SPEC (INFORMATION SYSTEMS/MILITARY) (TITLE 5), GS-0201-11, you will:
- Serve as the primary point of contact to ensure the effective operation of satellite human resources interface with United States Air Force (USAF) servers and related human resources computers both hardware and software.
- Provides training on utilization of the different components of the Military Personnel Data System (MILPDS).
- Provides technical guidance regarding the overall scope of the MILPDS and interfacing systems to identify and solve personnel system related problems, which could inhibit or prevent a high state of readiness.
- Serves as the system manager for case management tracking systems.
- Responds to inquiries from all MAJCOM managers, base-level personnel system managers, and Defense Finance and Accounting System (DFAS) personnel.
- Plans, directs, controls all aspects of the various Personnel Data Systems (PDS).
- Manages, directs, and controls the operation of PDS to include the Military Personnel Data System (MilPDS), Virtual Personnel Center (vPC), Personnel Records Display Application (PRDA) Enterprise Output Manager (EOM) and others, and related systems interfaces.
- Provides technical support to include system security, user account management, user access and connectivity, and monitors application software releases.
- Provide management advisory services to users on the technical aspects of PDS applications, the capabilities available within the systems to assist them in day-to-day operations and their impact on personnel programs.
- Analyzes agency procedures as they affect local automated and non-automated FSS processes and operations and recommends modifications to meet local requirements. Prepares, coordinates, and implements local procedures for system operations.
- Develops and analyzes management products to determine the adequacy and accuracy of the PDS database.
- Develops and implements quality procedures used to suspense and assist FSS work centers in correcting Transaction Registers (TR) and other-directed data assessment programs.
- Performs and manages TR analysis.
- Reports findings to the FSS Operations officer and/or Commander, FSS/MPS Superintendent and section chiefs and provides recommended management actions to correct negative trends.
- Develops local data products required for FSS work centers and develops products in response to requests from other base personnel.
- Validates requests for recurring products and designs them to meet user expectations within system limitations.
- Provide timely and accurate distribution of all PDS products.
- Identifies and corrects operational systems problems or coordinates with HQ Air Force Reserve Command, Network Operation Centers, Air Force Personnel Operations Agency, the Numbered Air Forces, and other appropriate agencies.
- Analyzes higher headquarters systems procedures and develops and implements local systems procedures.
- Directs and manages installation of equipment and software within the FSS required in support of PDS operations.
- Serve as a system account manager.
- Provide staff advisory guidance and technical assistance to commanders and management officials requiring or requesting access or utilization of information contained in the various PDS.
- Develops analysis reports and recommends necessary actions to ensure adverse trends are identified.
- Analyze data and subsequent determinations regarding any number of personnel matters which may involve or affect Title 32 Technicians, Title 5 Employees, AGRs, Traditional Guardsmen, and/or their family members.
- Advises supervisors or managers within unit when actions may affect productivity or mission effectiveness.
- Confers with and advises commanders, first sergeants, and FSS work centers on problems involving personnel systems.
- Conduct periodic briefings to staff agencies, commanders, and administrative personnel, to promote a full understanding of all aspects of the personnel systems management function.
- Performs other related duties as assigned.
Requirements
Conditions of Employment
- Must have 10 or more years experience in the GS-0201 or GS-0203 Occupational Series Code.
- Must be a US Citizen.
- Participation in direct deposit is mandatory.
- May be required to successfully complete a probationary period.
- Federal employment suitability as determined by a background investigation.
- Work may require access to classified information. Must be able to obtain and maintain a SECRET security clearance.
- The incumbent of this position description must have at a minimum, a completed National Agency Check (NAC) prior to position assignment.
- This position is subject to provisions of the DoD Priority Placement Program.
- This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
- Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
- Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours.
- May be required to travel by car, in military and/or commercial aircraft and by other means of transportation as appropriate to perform temporary duty assignments.
- The work may require the incumbent to drive a motor vehicle; if so, and an appropriate valid driver's license is mandatory.
- This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG.
- Position may be telework eligible after completion of probationary period based on organizational requirements.
- Potential for incentive pay.
Qualifications
*Your resume must reflect in detail how the duties and responsibilities under each position you have held with each employer meets the below listed general and specialized experience required for the position.
**Must include beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week in order to determine part time vs. full time credit.
BASIC QUALIFICATION REQUIREMENTS:
- Skilled in collecting and analyzing data effectively, efficiently, and accurately;
- Ability to clearly enunciate English without impediment of speech that would interfere or prohibit efficient communication;
- Ability to write English in reports and presentation formats;
- Ability to communicate clearly and effectively;
- Skilled in presenting formal training presentations and briefings;
- Ability to assess body language and perceive emotional and/or distress levels; and,
- Skilled in applying procedures and directives by reading and interpreting program material.
SPECIALIZED EXPERIENCE:
Must posses at least 1 year experience as a GS-0201-9? **MUST SUBMIT SF 50 TO SUPPORT SERIES CLAIM**
OR
- Knowledge of, and skill in applying, a wide range of HRM concepts, laws, policies, practices, analytical, and diagnostic methods, and techniques sufficient to solve a wide range of complex, interrelated HRM problems and issues?
- Knowledge of Air Force and Air National Guard standardized procedures and requirements related to operating departmental programs and extensive problem resolution skills for analyzing broad, complex, and controversial issues?
- A high level of technical skill in personnel systems and knowledge of military personnel policies, processes, and specialty areas, and the ability to relate these knowledges to system processes/functions/capabilities to provide positive assistance in solving workforce issues; to provide advice on organizational structure; to conduct planned, systematic studies to identify long- and short-term needs of serviced organizations; and to help plan organizational or procedural changes?
- Ability to analyze trends and forecast changes in personnel process requirements that will meet future mission demands?
OR Substitute for specialized experience
SPECIALIZED EXPERIENCE-Organizational Requirement:
Must possess 10 or more years experience in the GS-0201 or GS-0203 Occupational Series Code? **MUST SUBMIT SF 50 TO SUPPORT SERIES CLAIM**
Education
Combine Education with Specialized Experience.
Ph.D. or equivalent doctoral degree or
3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related
**You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.**
All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.govOR Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials.
More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.
All documentation must be in English or include an English translation.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.
Category Rating: Your application will be evaluated and rated under Category Rating selection procedures. Once the application process is complete, a review of your qualifications will be conducted to determine if you are qualified for this job. Qualified candidates will be assigned to a quality category. The quality categories are:
1. Highly Qualified: Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for this position.
2. Well Qualified: Candidates in this category possess good skills and experience above the minimum requirements for this position.
3. Qualified: Candidates in this category meet the minimum education and/or experience requirements for this position.
Your rating will be based on both your entire application package as well as the responses to the assessment questionnaire. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your category rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS
PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the number of hours per week spent in such employment.
Required Documents
To apply for this position, you must submit a complete Application Package which includes:
1. Resume: resume must show relevant experience, where you worked, job title, detailed duties and accomplishments written in your own words, employer's name and address, supervisor's name and phone number, starting and ending dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.), hours per week. If you are a current Federal employee or previous Federal employee, provide your position title, pay plan, series and grade. Your detailed experience should be listed under each job title with starting and ending dates. Resume must show applicants name and contact information.
2. Other supporting documents:
- Applicable documents required for qualification, education, or certification as stated above.
- Must provide transcripts for education requirements.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
3. Other supporting documents: VET Preference documents if you possess them (DD214, Disability Letter, SF15)
Veterans Preference Information: Veterans' preference is not the same thing as being considered a veteran, there is a list of qualifying criteria that can be found at the following link:
OPM Guide: https://www.opm.gov/policy-data-oversight/veterans-services/vet-guide-for-hr-professionals/
Veterans' preference must be validated by formal submissions including all necessary supporting documentation.
Note: Any Alterations in the shaded areas render the DD-214 void.
Acceptable documentation may be:
- If claiming TP: You must submit a copy of your DD Form 214, "Certificate of Release or Discharge from Active Duty".
- The DD 214 must reflect dates of service, Character of Service as Honorable or under honorable conditions, and an authorized campaign medal.
- If claiming CP or CPS: You must submit a copy of your DD Form 214 and a Disability Letter from the Department of Veterans Affairs.
- The DD 214 must reflect dates of service, and Character of Service as Honorable, or under Honorable conditions.
- The Letter from the Department of Veterans Affairs must reflect your disability rating for preference eligibility. (You may obtain one by visiting a VA Regional Office, contacting a VA call center, or online at VA.gov. You will need to submit a Standard Form, SF-15, "Application for 10-point Veterans' Preference".)
- If claiming XP: You must submit a copy of your DD Form 214, and a letter from the Department of Veterans Affairs reflecting 100% disability for preference eligibility. You will need to submit a Standard Form, SF-15, "Application for 10-point Veterans' Preference". Note: preference is not award if the veteran is living and is qualified for Federal Employment.
How to Apply
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Next steps
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
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