HR SPEC (TITLE 5) Job in Salt Lake City, UT

Vacancy No. UT-24-300-AF-12600424 Department Air National Guard
Salary $59,966.00 to $77,955.00 Grade 9 to 9
Perm/Temp Permanent FT/PT Full-time
Open Date 11/4/2024 Close Date 11/18/2024
Job Link Apply Online Who may apply Public
Locations:
Salt Lake City, UT


Summary

This National Guard position is for a HR SPEC (TITLE 5), Position Description Number T5741200and is part of the 151 OSS located in Salt Lake City, UT, with the Utah Air National Guard.

This vacancy is opened to the public.

The selecting supervisor for this vacancy is Col Jeffrey Gould.

This job is open to

Clarification from the agency

This is a Title 5 excepted position. This job announcement may be used to fill additional vacancies for additional positions vacated during the job bid process. This vacancy is opened to the public. This position is subject to provisions of the DoD Priority Placement Program and Veterans Preference.

Duties

This position is located in the Human Resources Office (HRO). The primary purpose of the position is to provide technical, procedural, and evaluative assistance in the area of employee benefits, performance management, and/or compensation for both Army and Air National Guard organizations. Performs work in one or more of the above human resources specialties. Accomplishes work through the use of an automated personnel system.

Major Duties: This is not an all-inclusive list

As a HR SPEC (TITLE 5), GS-0201-9, you will:

  • Plans, organizes, and oversees the full complement of activities within the Group Commander's Support Staff (CSS).
  • Oversees Group programs to facilitate the Group and squadron commander's vision.
  • Keeps abreast of and briefs the Group and squadron senior Commander(s) regarding assigned program status; actual or potential problems and changes that could possibly affect the operation of the group and subordinate units.
  • Recommends redirection of assets if necessary to achieve improved overall mission effectiveness.
  • Oversees workflow and tasking to ensure personnel and administrative processes are completed as required.
  • Reviews organization mission, functions, and manning requirements.
  • Responsible for the implementation of internal policies, procedures and execution governing administration of CSS programs. Responsible for coordination with their respective Force Support Squadron on all matters related to Commander Support Staff (CSS) manning, training, and personnel related issues.
  • Manages a myriad of Unit Commander's programs to include; Drug Demand Reduction Program, Urinalysis, Voting Assistance, promotions and demotions, evaluations, separations, retirements, benefits, entitlements, retention, classification, awards, decorations, retraining, casualty, Defense Travel System (DTS), Government Purchase Card Program, Government Travel Card Program, Air Force Fitness Program, Unit Security Program, Unit Self-Inspection Program, Unit File Maintenance, Unit Health Monitor, and personnel readiness programs.
  • Responsible for program execution and tracking metrics on force management such as; assignment changes, commander's adverse action program, sanctuary, e-records management, selective reenlistment, and bonus programs.
  • Utilizes MilPDS, Virtual Personnel Center (vPC) records, RAW, myPers and databases; and completes military personnel status changes or updates.
  • Tracks and reports unit health medical readiness and provides statistics to senior leadership for readiness reporting.
  • Reviews products from Military Personnel Section, validates status and briefs members. Works with commanders and personnel to resolve discrepancies and ensures the accuracy of data.
  • Prepares the preparation and review of outgoing correspondence for conformance with Air Force instructions, policies, format, and assembly; for accuracy of spelling, punctuation, form, grammar; and for completeness of reports and correspondence.
  • Reviews incoming correspondence to determine the appropriate action required and priority; referring to appropriate individual or office for response.
  • Integrates Information Technology into Group Staff operations. Technical expert in Microsoft Office applications, Adobe Acrobat, Electronic Record Management, and other Air Force information systems to create, copy, edit, and print a variety of standardized documents.
  • Assists the Unit Training Manager in managing the unit training program and all subsequent listed duties within this section.
  • Serves as the organizational point of contact and liaison with the Force Support Squadron (FSS).
  • Assists in administering and monitoring personnel resource requirements.
  • Performs other duties as assigned.

Requirements

Conditions of Employment

  • Must be able to obtain and maintain the appropriate security clearance of the position.
  • Must be a US Citizen.
  • Participation in direct deposit is mandatory.
  • May be required to successfully complete a probationary period.
  • Federal employment suitability as determined by a background investigation.
  • Must have and maintain an appropriate security clearance.
  • This position is subject to provisions of the DoD Priority Placement Program.
  • The incumbent of this position description must have, at a minimum, a completed National Agency Check (NAC) prior to position assignment.
  • Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
  • This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
  • Irregular and overtime hours may be required to support operational requirements or contingencies.
  • This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG.
  • Position may be telework eligible after completion of probationary period based on the needs of the organization.
  • Potential for incentive pay.

Qualifications

*Your resume must reflect in detail how the duties and responsibilities under each position you have held with each employer meets the below listed general and specialized experience required for the position.

**Must include beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week in order to determine part time vs. full time credit.

BASIC QUALIFICATION REQUIREMENTS:
  • Skilled in collecting and analyzing data effectively, efficiently, and accurately;
  • Ability to clearly enunciate English without impediment of speech that would interfere or prohibit efficient communication;
  • Ability to write English in reports and presentation formats;
  • Ability to communicate clearly and effectively;
  • Skilled in presenting formal training presentations and briefings;
  • Ability to assess body language and perceive emotional and/or distress levels; and,
  • Skilled in applying procedures and directives by reading and interpreting program material.
Specialized Experience GS 9
Have at least 1 year equivalent to at least GS-7 (Must submit SF 50 for validation).
OR Must have:
  • Fundamental knowledge of military human resources policies, rules, guidelines, instructions, etc. to understand the assigned program(s) and converse effectively with functional managers, advise commanders, customers, lower graded personnel, or lower echelons.
  • Thorough knowledge of overall requirements, objectives, practices and peculiarities of the assigned program area.
  • Ability to plan, organize work, administer, communicate effectively (both orally and in writing), meet deadlines, gather, analyze data/products, and summarize facts in order to determine adequacy and/or deficiencies of assigned programs.
  • Knowledge and skill in application of analytical and evaluative techniques to identify, consider, and resolve issues or problems peculiar to the assigned program area.
  • Knowledge of automated systems, personal computers, and software employed in the assigned program area to utilize the systems in developing reports, correspondence and to extract data.

Education

A high school diploma or general education development (GED) diploma is required.
An undergraduate degree from an accredited college/university is desired.
A graduate degree from an accredited civilian academic college or from an equivalent professional military education school is optimum.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx).

VETERANS' PREFERENCE: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Category Rating: Your application will be evaluated and rated under Category Rating selection procedures. Once the application process is complete, a review of your qualifications will be conducted to determine if you are qualified for this job. Qualified candidates will be assigned to a quality category. The quality categories are:

1. Highly Qualified: Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for this position.
2. Well Qualified: Candidates in this category possess good skills and experience above the minimum requirements for this position.
3. Qualified: Candidates in this category meet the minimum education and/or experience requirements for this position.

Your rating will be based on both your entire application package as well as the responses to the assessment questionnaire. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your category rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the number of hours per week spent in such employment.

Required Documents

To apply for this position, you must submit a complete Application Package which includes:

1. Resume: resume must show relevant experience, where you worked, job title, detailed duties and accomplishments written in your own words, employer's name and address, supervisor's name and phone number, starting and ending dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.), hours per week. If you are a current Federal employee or previous Federal employee, provide your position title, pay plan, series and grade. Your detailed experience should be listed under each job title with starting and ending dates. Resume must show applicants name and contact information.

2. Other supporting documents:

  • Applicable documents required for qualification, education, or certification as stated above.
  • Must provide transcripts for education requirements.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

3. Other supporting documents: VET Preference documents if you possess them (DD214, Disability Letter, SF15)

Veterans Preference Information: Veterans' preference is not the same thing as being considered a veteran, there is a list of qualifying criteria that can be found at the following link:
OPM Guide: https://www.opm.gov/policy-data-oversight/veterans-services/vet-guide-for-hr-professionals/

Veterans' preference must be validated by formal submissions including all necessary supporting documentation.
Note: Any Alterations in the shaded areas render the DD-214 void.

Acceptable documentation may be:
  • If claiming TP: You must submit a copy of your DD Form 214, "Certificate of Release or discharge from Active Duty". The DD 214 must reflect dates of service, Character of Service as Honorable or under honorable conditions, and an authorized campaign medal.
  • If claiming CP or CPS: You must submit a copy of your DD Form 214 and a Disability Letter from the Department of Veterans Affairs. The DD 214 must reflect dates of service, and Character of Service as Honorable, or under Honorable conditions. The Letter from the Department of Veterans Affairs must reflect your disability rating (0 to 100%) for preference eligibility. (You may obtain one by visiting a VA Regional Office, contacting a VA call center, or online at VA.gov. You will need to submit a Standard Form, SF-15, "Application for 10-point Veterans' Preference".)
  • If claiming XP: You must submit a copy of your DD Form 214, and a letter from the Department of Veterans Affairs reflecting 100% disability for preference eligibility. You will need to submit a Standard Form, SF-15, "Application for 10-point Veterans' Preference". Note: preference is not awarded if the veteran is living and is qualified for Federal Employment.

How to Apply

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.

A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.



To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Agency contact information

Shaun Harris
Address
UT 151 Operations Support Squadron
765 N 2200 W
SLC, UT 84116
US
Learn more about this agency

Next steps

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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