HUMAN RESOURCES ASSISTANT Job in Yokota Air Base, Japan

Vacancy No. 24OCT9YSCHAEFE605176 Department Pacific Air Forces
Salary $19.00 to $21.00 Grade 3 to 3
Perm/Temp Permanent FT/PT Full-time
Open Date 10/4/2024 Close Date 10/16/2024
Job Link Apply Online Who may apply Public
Locations:
Yokota Air Base, Japan


Summary

About the position: This position is located at the NAF Human Resources Office, Yokota AB Japan.

This is a Regular Full Time position, guaranteed 35-40 hours a week.

We will evaluate your resume and responses to this Assessment Questionnaire to determine if you are among the best qualified for this position. Your responses are subject to verification and must be supported by your resume and supporting documents.

This job is open to

Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.

Duties

  1. Provides recruitment and placement service to all NAF activities to include receiving requests to fill vacant positions, preparing and forwarding lists of applicants, arranging for interviews, and maintaining applicant supply files.
  2. Conducts orientation for new employees on insurance benefits, unemployment compensation, social security benefits, retirement, and other programs applicable to NAF employees.
  3. Explains pay systems, differentials, hours of work, etc.
  4. Explains employee rights and responsibilities.
  5. Provides information to supervisors and employees on such matters as pay actions, health insurance, life insurance, and a wide variety of personnel actions.
  6. Serves as the authoritative source of information on procedural and regulatory requirements for submitting and processing all types of personnel actions.
  7. Answers inquiries concerning status of pending actions.
  8. Maintains official employee personnel records and files.
  9. Forwards timely and accurate copies of records for administrative and pay purposes to other offices as required.
  10. Computes rates of pay on all increases (pay adjustments and step increases) for employees in activities serviced to ensure compliance with statutory and regulatory requirements.
  11. Maintains controls of within-grade increases to ensure due dates are met.
  12. Prepares, in final form, the full range of personnel actions.
  13. Computes service computation dates.
  14. Administers workers' compensation and unemployment compensation programs.
  15. Inputs personnel data into the automated NAF personnel data system and is responsible for the maintenance of the system.
  16. May be responsible for processing and tracking status of installation records checks, state criminal history repository checks, JPAS and national agency checks.
  17. Establishes new record series as required and disposes of records according to records management directives.
  18. May research and download forms and publications and post updates to directives.
  19. May participate in planning and conducting the local NAF wage survey IAW regulatory guidance.
  20. Performs other related duties as assigned.


If interested in this position please preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12568653

Requirements

Conditions of Employment

  • This position requires the incumbent to complete a background investigation with favorable results.
  • The incumbent must be a U. S. Citizen or legal U. S. residents residing within the commuting area of Yokota AB.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 10/16/2024

The Area of Consideration for this vacancy announcement is US Citizens and legal US residents in Japan. Legal US residents must possess a social security number and be citizens of a NATO country. Must be able to provide documentation proving residence status overseas.

  • Business Based Action
  • Family Member Preference
  • Military Spouse Preference
  • Outside Applicant Veteran
  • Spouse/Widow/Parent of Veteran
  • Transition Hiring Preference
In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience:
  • Applicant must have progressively responsible experience in clerical or office work that provided a thorough knowledge of administrative principles and practices.
  • Applicant must have experience in human resources gained either through working for a NAF Human Resources Office or in a personnel/HR related field.
  • Experience must have been sufficiently demanding to demonstrate ability to perform at this pay band level.
  • In addition, must have progressively responsible experience that required the applicant to acquire and apply a thorough and comprehensive knowledge of the rules, regulations, procedures, and program requirements of NAF personnel administration.
  • Knowledge of office automation software (MS Windows, MS Office, including PowerPoint, Word, Access, and Excel) is required.
  • Must be able to read, write, and speak English. Must possess skill in dealing with the public.
  • Typing skills are required. Successful completion of an ANACI is required.
  • Highly preferred: at least 24 months of prior NAF and/or other civilian HR experience and at least 24 months of DCPDS usage.


You will be evaluated on the basis of your level of competency in the following areas:

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution in order to qualify.

Additional information

  • Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
  • U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. or U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal affiliation.
  • All Federal NAF employees are required by PL 104-134 to have salary payments made by electronic funds transfer/direct deposit.
  • Probationary period may be required.
  • Selection is subject to restrictions resulting from hiring preferences and priority consideration eligible.
  • Additional selections may be made from this vacancy announcement for up to 60/90 days after the closing date. Multiple positions may be filled from this announcement.
  • Payment of Permanent Change of Station (PCS) costs is not authorized based on a determination that a PCS move is not in the Government's interest.
  • LQA is not authorized.
  • Post Allowance is authorized for Regular Full Time employment category.
  • This is a Non-appropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.) for professional and personal references on your resume.

Required Documents

The documents you are required to submit vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employee, etc.). The below documents are required and must be submitted with your application:

  • Resume


Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.

Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:

  • Cover Letter
  • DD-214/ Statement of Service
  • Diploma/ GED
  • Disability Letter (VA)
  • License
  • Other (1)
  • Other (2)
  • PCS Orders
  • Professional Certification
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-50/ Notification of Personnel Action
  • Transcript


As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

NOTE: Documents submitted as part of the application package to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an in-sanitized version of the documents if you are selected to confirm your eligibility.

How to Apply

To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 10/16/2024 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account or your application will be incomplete.

It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant .

To verify or check the status of your application, log into your USAJobs account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date of your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/ .

Agency contact information

Yokota NAF HR Office
Address
Yokota NAF HR
374 FSS/FSCN
Unit 5119, Bldg 316
APO AP, AP 96328-5119
US
Learn more about this agency

Next steps

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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