Clarification from the agency

AREA OF CONSIDERATION: AREA I - All permanent and indefinite Technicians in the Maine Army National Guard, currently assigned to the Human Resources Office.

This position is located in a state Human Resources Office (HRO) that has responsibility for servicing both Army and Air National Guard full-time personnel. The purpose of the position is to serve as the senior Human Resources Specialist (Information Systems) in planning, operating and administering the operation of the DOD Enterprise-Wide Automated Human Resources (HR) System called Defense Civilian Personnel Data System (DCPDS).

MAJOR DUTIES:

1. Exercises technical responsibility for the management of the automated human resources (HR) information system and applies data systems skills and practical HR management expertise to effect smooth operation. Provides technical advice and guidance to Human Resources Officer (HRO), functional chiefs, other HR Specialists, and clerical staff in operation and maintenance and on capabilities available in DCPDS to assist them in their day-to-day decisions and to help them obtain maximum utilization of the automated system. Recognizes and reports significant system problems to appropriate Headquarters staff personnel. Provides technical advice to HRO staff and serviced organization officials to ensure timely implementation of new subsystems and/or enhancements to existing systems. Prepares and coordinates operating instructions relative to operation of the HR information system. Provides management advisory services to customers requiring knowledge of each specialized human resources area. Interprets system requirements and changes as they impact human resources administration policies and procedures, and recommends appropriate action to functional chiefs. Elicits support and cooperation of other HR specialists to implement system requirements and resolve conflicts pertaining to ownership of the data for building and maintaining accurate database files. Provides advice on the use of data for compiling personnel and statistical reports and preparing personnel action documents. Applies a practical knowledge civilian HR management rules, regulations, policies, and procedures that have impact on or are related to DCPDS. These include pertinent installation, State, NGB, and OPM, DFAS regulations and system workaround documents in the areas of classification, human resource development, recruitment and placement, employee relations, equal employment opportunity, incentive awards, labor relations, administration and records, special programs, etc. Coordinates with HR specialists to determine the services needed in response to program changes within HRO and advise on ways to automate manual processes. (25%)

2. Directs, monitors, and controls operations and maintenance of the DCPDS system. Monitors daily file maintenance through review of system-generated reports, error reports such as Pay Rejects, Pay500 outputs and Batch print files. Oversees daily pickup and distribution of products. Analyzes products to ensure they serve the purpose intended and needs of the problems. Keeps abreast of system releases and patches and associated documentation for testing and resolving problems. Responsible for managing the database quality control program. Works with office staff to identify and correct invalid data utilizing all means available. Analyzes quality control queries, personnel/payroll data reconciliation, rejected actions and reports to determine trends, problem areas and recommends modifications. Follows up to ensure corrective action is accomplished. Keeps HR staff advised of the status of the system. Maintains working relationships and close coordination with servicing computer facility and program systems monitors of other interacting computerized systems to ensure timely and efficient operation of the system. Determines relative priorities of the HRO and coordinates with servicing computer facility to ensure timely processing of HR requirements. Maintains liaison within the office and other activities in determining relative priorities according to requirements, suspense's, sequential operations, program needs, or specific instructions. (25%)

3. Serves as primary representative for training issues related to information systems in HRO. Determines training requirements on all HR and payroll information systems and advises office staff as to the kind and frequency of training deemed appropriate. Develops state training plans and outlines to implement training strategies. Plans, conducts, and evaluates training of HR personnel to include training related to DCPDS and Defense Civilian Pay System (DCPS) payroll routines, modifications, and procedures, Discoverer query statements to produce reports and operation of CPUs and monitors. Monitors progress and competency levels within HRO functional areas.

Conditions of employment

• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a trial period.
• Participation in direct deposit is mandatory.
• Must be able to obtain and maintain a Secret Security Clearance.

Qualifications

GENERAL EXPERIENCE:
Experience, education or training which involves the exercise of analytical ability, judgment, discretion, and personal responsibility, and application of a substantial body of knowledge of principles, concepts and practices applicable to one or more fields of administration or management. Experience using computer and automation systems.

SPECIALIZED EXPERIENCE:

In order to Qualify at the GS-12, incumbent must have 1 -year experience at the GS-11.
Work involves independently selecting the appropriate automation tool to ensure the development of a quality product meeting the various customers' needs. Coordinates with HR specialists to determine the services needed in response to program changes within HRO and advise on ways to automate manual processes. Analyzes office automation functions and recommends changes to increase efficiency and effectiveness and accuracy of data. Recognizes and reports significant system problems to appropriate Headquarters staff personnel. Uses ingenuity in deciding the best approach to solve complex automation problems. Uses judgment when researching different technical approaches and utilizes the most efficient methods.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

1. Knowledge of a variety of HR management functions to coordinate actions relating to information systems changes and requirements.

2. Ability to work closely with other HRO specialists for the purpose of interacting and resolving specific human resource issues.

3. Ability to communicate both orally and in writing sufficient to develop and present organizational and position analyses to management to gain acceptance and understanding of findings and recommendations.

4. Knowledge of the relationship between management needs and National Guard goals and objectives, to include the differences between the philosophies of the Army National Guard versus the Air National Guard.

To apply for this position, you must submit a complete Application Package which includes:

1. Your resume showing:

• Contact Information-your name and the best way to contact you.
• Relevant work experience-include the employer's name, job title, start and end dates (month/year), the number of hours worked per week and describe how you meet the required qualifications of the job. Federal jobs should include series and grade.
• Education, certifications or licensures

It is highly suggested that applicants address the General and Specialized Experience required of the position within their resume or on a separate document. All information provided during the application process will be verified. Failure to address all General and Specialized Experience requirements may result in non-selection for an interview.

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