HUMAN RESOURCES SPECIALIST (INFORMATION SYSTEMS) (TITLE 5)

Clarification from the agency

This is a Title 5 excepted position. This job announcement may be used to fill additional vacancies for additional positions vacated during the job bid process. IAW UTNGR 690-12 dated AUG 2022, Priority will be given to all current, onboard employees of the UTNG. This position is subject to provisions of the DoD Priority Placement Program and Veterans Preference.

Major Duties: This is not an all-inclusive list

As a HUMAN RESOURCES SPECIALIST (INFORMATION SYSTEMS) (TITLE 5), GS-0201-11/12, you will:

• Serves as the state technical advisor for HR Information Systems (automated personnel systems, automated records management systems, case management systems, personnel records applications, HR In-Processing via virtual platforms, and virtual personnel services) with a thorough understanding of HRO functional areas and internal processes (e.g., Staffing, Benefits, etc.) and how those inter-relationships impact processing of personnel actions. Works to resolve complex issues that arise which impact multiple functional areas within the HRO.
• Plans, organizes, manages, and performs duties necessary to accomplish information systems management functions in support of HR programs essential to state Army/Air National Guard operations, training, and readiness missions.
• Applies an expert knowledge of HR management rules, regulations, policies, and procedures that have impact on or are related to HR systems and applications.
• Provides management advisory services to all levels of customers requiring knowledge of each HRO functional area.
• Researches, analyzes, recommends, and resolves a variety of complex issues relating to national HR information systems. Designs and develops reports using policies, procedures, regulations, and a wide variety of data within the automated HR personnel system to provide decision making information. Utilizes current data reporting tools to analyze data and provide business intelligence products to senior leadership. Serves as a State-Level expert in providing analysis, evaluations, and recommendations for implementation of HR information systems.
• Provides technical support services to system users in the field.
• Develops and interprets policy for HRO functional areas as it relates to HR information systems and applications.
• Develops impact statements and recommends changes as deemed necessary which may be adopted as internal policy.
• Provides advice to HRO staff and serviced organization officials to ensure timely implementation of new subsystems and/or enhancements to new or existing systems. Assists with technical, functional, and communications problems of HR applications.
• Develops state unique quality control (QC) program queries to ensure OPM/DoD standardization is met.
• Works with HRO functional areas to identify and correct invalid data. Analyzes quality control queries, personnel/payroll data reconciliation, rejected actions and reports to determine trends, problem areas and recommends modifications.
• Follows up to ensure corrective action is accomplished.
• Interprets requirements and changes as they impact human resources administration policies and procedures and recommends appropriate action.
• Identifies data error trends and provides training or written instructions to alleviate errors.
• Determines, plans, conducts, and evaluates training of HR information systems by monitoring progress and competency levels of personnel within HRO functional areas.
• May have limited leader responsibilities. Distributes and balances workload among Information System employees.
• Gives on-the-job training to lower-graded employees.
• May approve emergency leave for assigned employees in extenuating circumstances.
• Provides input into annual performance appraisals.
• Resolves simple complaints and grievances, referring the more serious ones to the supervisor. Recommends training needs for employees.
• Performs other duties as assigned.

Conditions of employment

***This position will be hired at GS-11 only, but may promote to GS-12 after 1 year of experience is gained as a HRSIS***

• Must be a US Citizen.
• Participation in direct deposit is mandatory.
• Pending analysis, you may be required to complete a new 1-year probationary period when moved to this position IAW CNGBI 1400.25
• Federal employment suitability as determined by a background investigation.
• Must be able to obtain and maintain the appropriate clearance designated at the State through the use of the Position Designation Tool.
• The incumbent of this position description must have at a minimum, a completed National Agency Check (NAC) prior to position assignment.
• This position is subject to provisions of the DoD Priority Placement Program.
• May require travel in military and/or commercial aircraft to perform temporary duty assignments.
• Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
• The work may require the incumbent to drive a motor vehicle; if so, and an appropriate valid driver's license is mandatory.
• This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. Head of Agency requests to exceed 14 days in a calendar year must be approved in advance by the National Guard, Director of Manpower and Personnel (NGB-J1).
• Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
• Potential for incentive pay.

Qualifications

*Your resume must reflect in detail how the duties and responsibilities under each position you have held with each employer meets the below listed general and specialized experience required for the position.

**Must include beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week in order to determine part time vs. full time credit.

BASIC QUALIFICATION REQUIREMENTS:

• Skilled in collecting and analyzing data effectively, efficiently, and accurately;
• Ability to clearly enunciate English without impediment of speech that would interfere or prohibit efficient communication;
• Ability to write English in reports and presentation formats;
• Ability to communicate clearly and effectively;
• Skilled in presenting formal training presentations and briefings;
• Ability to assess body language and perceive emotional and/or distress levels; and,
• Skilled in applying procedures and directives by reading and interpreting program material.

SPECIALIZED EXPERIENCE GS 11/12:
Must posses at least 1 year of specialized experience equivalent to GS-0201-9/11. (SF 50 required for validation)
OR
Must possess:

• Advanced knowledge of HR laws, regulations, principles, policies, and concepts related to the assigned functional area sufficient to plan and coordinate activities, provide HR management advisory services, and serve as a strategic and technical resource to management and HR Specialists on difficult or controversial issues.
• Skill in communicating effectively with all levels and types of organizations and audiences.
• Ability to communicate with managers and leadership regarding HR subject matter. Skill in making clear and convincing oral presentations to individuals or groups, listening effectively, and clarifying information as needed; facilitates an open exchange of ideas and fosters an atmosphere of open communications.
• Skill in writing clear, concise, explanations of policy, regulations, decision documents etc. for various audiences including, at times, the general public.
• Skill in conducting research and determining appropriate application of laws, regulations, policy, or other directives and interpretative instructions for use in assigned HR action and in making decisions and recommendations.
• Skill in analyzing complex operational and business problems involving issues for serviced functions. Skill in advising managers and supervisors of HR program flexibilities and recommending alternatives.
• Working knowledge of HR computer applications and ability to integrate new, existing, and proposed applications into the operating environment. Ability to retrieve and provide HR reports to the serviced population.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Category Rating: Your application will be evaluated and rated under Category Rating selection procedures. Once the application process is complete, a review of your qualifications will be conducted to determine if you are qualified for this job. Qualified candidates will be assigned to a quality category. The quality categories are:

1. Highly Qualified: Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for this position.
2. Well Qualified: Candidates in this category possess good skills and experience above the minimum requirements for this position.
3. Qualified: Candidates in this category meet the minimum education and/or experience requirements for this position.

Your rating will be based on both your entire application package as well as the responses to the assessment questionnaire. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your category rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the number of hours per week spent in such employment.

To apply for this position, you must submit a complete Application Package which includes:

1. Resume: Resumes are limited to two-pages, information. Applicants submitting a resume that exceeds the two-page limit will not be eligible for consideration.

For each relevant work experience, make sure you include:
- Job Title and Employer (including series and grade for any Federal positions)
- Start and end dates with month/year (e.g., 05/2019 - 08/2022)
- The number of hours you worked per week

Ensure work experience descriptions are aligned with the job announcement and address all required qualifications. Brief descriptions should demonstrate your ability to perform the tasks at the required level as stated in the job announcement.

When relevant or required for the position, include your possession of education/ certification/license and provide any required documentation such as transcripts, and/or details (type and date) of certifications and/or licenses.
- Education information should include:
o Name of school/institution
o Completion date
o Degree type
o Cumulative Grade point average (GPA)

When relevant, include:
- Current Security Clearance
- Job-related training
- Language skills
- Organizations and affiliations
- Professional publications
- Eligibility for special programs (e.g., military spouses, individuals with disabilities, etc.)

Helpful Hints for Creating a Two-Page Resume
Prioritize most relevant and recent experience.
Use concise, results focused language.
Align with language from the job announcement.
Focus on demonstrating skills and competencies.
Remove outdated or unrelated experience.

2. Other supporting documents:

• Applicable documents required for qualification, education, or certification as stated above.
• Must provide transcripts for education requirements.

Failure to provide all the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

???????3. Qualifying Veteran's Preference documents, if you possess them (DD Form 214, VA Disability Letter, SF15)

NOTE: NOT ALL VETERANS QUALIFY FOR VETERAN'S PREFERENCE. Eligible veterans must meet specific qualifying criteria to receive Veteran's Preference Eligibility. The list of qualifying criteria that can be found at the following link:
OPM Guide:https://www.opm.gov/policy-data-oversight/veterans-services/vet-guide-for-hr-professionals/

Veteran's Preference eligibility must be validated. The applicant must ensure all required documentation is submitted.
Note: Any alterations in the shaded areas render the DD-214 void.

Acceptable documentation includes:

• If claiming TP: You must submit a copy of your DD Form 214, "Certificate of Release or discharge from Active Duty". The DD Form 214 must reflect dates of service, Character of Service as Honorable or under honorable conditions, and must indicate that you were awarded an authorized campaign medal.
• If claiming CP or CPS: You must submit a copy of your DD Form 214 and a Disability Letter from the Department of Veterans Affairs. The DD 214 must reflect dates of service, and Character of Service as Honorable, or under Honorable conditions. The Letter from the Department of Veterans Affairs must reflect your disability rating (0 to 100%) for preference eligibility. (You may obtain one by visiting a VA Regional Office, contacting a VA call center, or online at VA.gov. You will need to submit a Standard Form, SF-15, "Application for 10-point Veterans' Preference".)
• If claiming XP: VETERAN: You must submit a copy of your DD Form 214, and a letter from the Department of Veterans Affairs reflecting your disability or documentation showing you are awarded the Purple Heart. SPOUSE: Submit veteran's DD Form 214, a letter from the Department of Veteran's Affairs indicating veteran is 100% disabled or unemployable, or a documentation indicating veteran retired, was separated, or resigned from civil service on the basis on service-connected disability. You will need to submit a Standard Form, SF-15, "Application for 10-point Veterans' Preference". Note: preference is not awarded if the veteran is living and is qualified for Federal Employment.

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