HUMAN RESOURCES SPECIALIST (MILITARY)

Clarification from the agency

Open to all qualified applicants in all Areas of Consideration listed below.

As a HUMAN RESOURCES SPECIALIST (MILITARY), GS-0201-9, this position, located in an ANG Wing Force Support Squadron, directs a small team consisting of 2-4 subordinate Full-time CSS personnel supporting Commander's Support Staff (CSS) and Orderly Room (CCQ) operations at the Group level. The incumbent oversees CSS/CCQ functions; ensures efficient daily administrative support and manages military program execution per the Personnel Services Delivery Guide (PSDG). Responsibilities include training and mentoring personnel to maintain mission readiness and compliance with Air Force policies.

1. Coordinates Personnel Management Activities
Serves as a technical and subject matter expert on military personnel management policies, procedures, and regulations. Provides guidance and training to lower graded HR Specialists on various personnel actions, including promotions, reassignments, evaluations, and awards, to ensure alignment with mission requirements and organizational goals. Creates, reviews and develops performance standards, assists in setting expectations, and provides feedback on work quality, performance and progress for subordinate administrative personnel. Prepares, awards, and disciplinary documentation for supervisory review and action as required. Identifies developmental needs and coordinates training to improve staff proficiency. Assists in managing leave schedules to maintain adequate staffing levels. Identifies and refers complex military and civilian personnel issues to supervisor and works closely with Force Support Squadron, State Human Resources Office, and other supporting organizations, as needed, to find resolutions to issues.

2. Human Resources and Administrative Support Functions
Coordinates human resources and administrative support for military personnel within the unit. Serves as primary contact for unit level military personnel matters, assisting supervisors and commanders with policies and programs. Collects, analyzes, and compiles personnel data for reports and briefings. Collaborates with Force Support Squadron and other agencies to resolve personnel issues and implement policy changes. Maintains accuracy and integrity of personnel electronic records and data systems. Supports workflow and task assignments among personnel specialists to ensure timely completion of work. Ensures quality control of personnel documentation and supports personnel accountability programs, including Air Force Personnel Accountability and Assessment System (AFPAAS).

3. Specialized Functional Areas and Program Management
Serves as lead for two or more specialized functional areas supporting unit operations, ensuring compliance with Air Force policies. Key areas include:

Administration: Oversees preparation and publication of personnel documents and orders using automated systems. Provides training and guidance on Defense Travel System (DTS) administration, including profile management, report generation, and finance process support. Supports official mail operations and government purchase card activities of the assigned organization.

Personnel: Administers and manages personnel records, evaluations, awards, promotions, leave programs, and official correspondence. Provides expert advice on military personnel programs, including policy interpretation and procedural guidance. Maintains personnel electronic records ensuring compliance with Air Force directives. Provides customer assistance, analyzes personnel data trends, and prepares reports to support leadership decision-making.

Unit Deployment Management: Oversees unit deployment readiness by maintaining deployment documentation, coordinating with Installation Deployment Officer (IDO), and monitoring unit status through Logistics and Personnel Management Software and systems. Ensures timely preparation and processing of deployment and redeployment actions and documentation to support unit member deployment and redeployment.

4. The incumbent provides limited supervisory oversight, including assigning tasks, monitoring progress, and providing feedback to lower-graded employees. These duties constitute less than 25% of the incumbent's time and are performed under the guidance of the GS-11 Supervisory HR Specialist. Appraises subordinate workers' performance with the approval of the GS-11 Supervisory HR Specialist. Recommends awards when appropriate and approves within-grade increases, subject to GS-11 review. Initiates action to correct performance or conduct problems and effects minor disciplinary measures such as warnings and reprimands, with final approval from the GS-11. Recommends action in more serious disciplinary matters to the GS-11 Supervisory HR Specialist.

5. Other duties as assigned.

*The above description only mentions a limited amount of the position's official duties. For a full comprehensive document that covers all the duties of the position, please contact one of the Recruitment Specialists at the bottom of the announcement.

Conditions of employment

• Participation in direct deposit is mandatory.
• U.S. citizenship is required.
• This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
• The duties of this job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.
• Must be able to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
• Federal employment suitability required and determined by a background investigation before appointment to position.
• May be required to successfully complete a probationary period.
• Must have a valid driver's license.
• Must be able to obtain/maintain the necessary security clearance for the position.
• May occasionally be required to work other than normal duty hours; shift work and/or overtime may be required.
• This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 days per year unless approved in advance by the TAG.

Qualifications

AREAS OF CONSIDERATION:
Area 1: All on board permanent and indefinite T5 federal employees within the Oregon National Guard
Area 2: All on board permanent and indefinite T32 federal technicians within the Oregon National Guard
Area 3: All current non-permanent technicians/employees (T5 and T32) of the Oregon National Guard
Area 4: All current and former members of the Oregon National Guard (former members must provide documentation showing membership in the Oregon National Guard such as an NGB 22 or DD214)

GENERAL AND SPECIALIZED EXPERIENCE REQUIREMENTS:
Work performed is in administrative positions that manage, supervise, administer, advise on, or deliver human resources management products or services.

Parenthetical titles may be used with the basic title of the position to further identify the duties and responsibilities performed and the special knowledge and skills needed. 1-year specialized experience must be equivalent to at least the next lower grade. Specialized experience is experience that prepared the applicant to perform the duties of the position. The applicant's educational-degree study program or military or civilian academic courses may substitute for some specialized experience. An applicant must demonstrate the specialized experience competencies (skills, knowledge, abilities and behaviors) to qualify for a position identified by its position grade and career level. Specialized experience factors encompass human resources program's business competencies, familiarity with the subject matter or processes used in human resources programs associated with DoD, U.S. Army, or U.S. Air Force.




Applicants who meet one of the DoD Priority Placement Program categories below are eligible to apply with this preference.

• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoD Retained Grade

Applicants claiming Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible must submit the following documentation:
- Military Reserve and National Guard Technician PPP Self Certification Checklist (DD 3145-3)
- Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility
- Notice of Separation confirming of eligibility.

Applicants claiming Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement must submit the following documentation:
- Military Reserve and Technician Disability PPP Self Certification Checklist (DD 3145-2)
- Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility
- Notice of Separation confirming of eligibility.

Applicant claiming Priority Placement Program, DoD Retained Grade Employees must submit the following documentation:
-DoD Retained Grade Self Certification Checklist (DD 3145-1)
- SF-50 effecting the placement in retained grade status
- Copy of the notification letter the employee received (RIF or classification downgrade)

Applicants claiming Priority Placement Program, Military Spouse Preference must submit the following documentation:
- DoD Military Spouse Preference Self Certification Checklist (DD 3145-4)
- Sponsor's PCS Orders
- Proof of Military member's current active duty status
- Marriage Certificate

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume will be used to determine if you meet the qualifications listed on this announcement. Your supporting documentation will used to determine eligibility. Your rating will be based on both your entire application package as well as the responses to the assessment questionnaire. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your category rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

In order to qualify for this position you must submit the following:

1. Detailed resume (2 page maximum) showing work schedule, hours worked per week, dates (format should include Month and Year) of employment and duties performed.
2. Transcripts, license, or certification that you meet the education requirements if necessary.

The following items may be submitted as supporting documentation:

Cover Letter, DD-214/ Statement of Service, Diploma/ GED, Disability Letter (Schedule A), Disability Letter (VA), License, OF-306, Form DD-369 Police Record Check, PCS Orders, Performance Appraisal, Professional Certification, Proof of Enrollment, Resume, Separation Notice (RIF), SF-15, SF-50/ Notification of Personnel Action, Supplemental Application, and Transcript

RESUME REMINDER: Your 2 page resume must include the following information for each job listed: Job title Duties (be as detailed as possible) Month & year start/end dates (e.g. June 2007 to April 2008) Full-time or part-time status (include hours worked per week) Series and Grade, if applicable, for all Federal positions you have held. Be sure that your resume clearly supports your responses to all of the questions in the assessment by addressing your work experience in detail. Resumes must be limited to 2 pages. Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.

Applicants claiming Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible must submit the following documentation:

• Military Reserve and National Guard Technician PPP Self Certification Checklist (DD 3145-3)
• Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility
• Notice of Separation confirming of eligibility.

Applicants claiming Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement must submit the following documentation:

• Military Reserve and Technician Disability PPP Self Certification Checklist (DD 3145-2)
• Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility
• Notice of Separation confirming of eligibility.

Applicants claiming DOD Military Spouse preference must submit the following documentation:

• Marriage Certificate
• Spouses PCS Orders
• Military Spouse PPP Self Certification Checklist

Applicants claiming DoD Retained Grade preference must submit the following documentation:

• Retained Grade PPP Self Certification Checklist (DD3145-1)
• SF-50 effecting the placement in retained grade status, and
• A copy of the notification letter received (RIF or classification downgrade)

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