Health System Specialist Job in Boise, ID

Vacancy No. CBSV-12752690-25-JB Department Veterans Health Administration
Salary $88,621.00 to $115,213.00 Grade 12 to 12
Perm/Temp Permanent FT/PT Full-time
Open Date 6/18/2025 Close Date 6/25/2025
Job Link Apply Online Who may apply Public
Locations:
Boise, ID


Summary

The Health System Specialist (HSS) is an administrative member of Patient Care Service executive team at the Boise VA Medical Center in Boise, Idaho and serves a technical advisor for all administrative aspects of the Service. The HSS reports directly to the Associate Director, Patient Care Service/Chief Nurse Executive (ADPCS). The HSS performs as ADPCS's Executive Officer in the management of all administrative aspects to all areas reporting to the ADPCS.

This job is open to

Clarification from the agency

ALL US CITIZENS DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.201) for this occupation.

Duties

Duties and responsibilities include but not limited to:

  • Incumbent is responsible for the management and allocation of funding and FTEE provided to services under the office of Patient Care Services which includes Nursing Service, Sterile Processing Service, Education Service, Chaplain Service, and Veterans and Employee Experience Office.
  • Incumbent conducts surveys of existing/proposed utilization of contract nursing staff, finances, supplies, equipment, and personnel to identify any problems; analyzes data and makes recommendations to ADPCS based upon findings. Maintains cost effective measures to assure maximum use of any budgetary support given to the Service; coordinates equitable distribution and efficient use of funds with ADPCS. Recommends appropriate action in terms of objectives, budgetary, educational and administrative limitation, feasibility, etc.
  • It is the responsibility of the HSS to relieve the ADPCS to the maximum extent possible of the administrative and management responsibilities that can be assumed by a non-nurse.
  • Incumbent is responsible for development, maintenance, and overseeing the administrative functioning of the Office of the ADPCS and maintains a liaison with the Director, COS, and AD to sustain a balance between clinical and administrative services.
  • The HSS will represent ADPCS in matters of a non-clinical nature to assure timely and orderly flow of nursing activities. Provides technical advice and information to ADPCS and other professional staff in both written and/or verbal presentations. Interprets directives and other administrative issues to assure compliance. Coordinates activities with various levels of key personnel in other services, assuring effective integration of Patient Care Service activities to meet the patient care mission.
  • Coordinates the development and implementation of the budgetary, human resource, and equipment needs which have direct control in the Office of the ADPCS. The HSS has administrative responsibility for overseeing the tracking of nursing FTEE, licensure, competency folder status, mandatory training, and status in the VistA nursing package. The incumbent is responsible for evaluating databases and monitoring VA Directives and Handbooks for nursing implications.
  • Incumbent serves as a liaison for management by serving on various committees whose investigations and findings directly impact Patient Care Services. Develops and composes local administrative procedures and directives, coordinating the procedures across service lines and assuring compliance with VA policy.
  • Provides expert advice on external review activities, including the Joint Commission, Office of Inspector General, General Accounting Office, VISN site visits, Long Term Care Institute, etc. Makes recommendations to the ADPCS to help ensure accreditation and positive audit results.
  • Provides day-to-day management as the Contracting Officers Representative (COR) for contracts that provides nursing services and dialysis services.
  • Based upon VA policy/procedures, incumbent instructs supervisory nursing personnel in logistics of counseling, withholding within-grade increases, and disciplinary/adverse actions. Provides technical advice regarding personnel actions such as promotions, awards, disciplinary actions, and separation of employees based upon interpretation of VA guidelines.
  • Incumbent uses MS Word or comparable word processing software to execute several office automation functions such as storing and retrieving electronic documents and files; activating printers; inserting and deleting text; formatting letters, reports and memoranda; and transmitting and receiving e-mail.
  • Incumbent uses MS Excel or other comparable spreadsheet software to develop and change spreadsheets in order to graphically display data.
  • The incumbent initiates, plans/directs, and accomplishes special projects which involves extensive research producing complex analyses and extracts. The incumbent, then, assembles information and develops reports or presentations depicting the information in a comprehensible manner.
  • Incumbent monitors, completes, and/or assists with special and recurring administrative reports and correspondence according to VA requirements in a timely manner.
Work Schedule: Monday - Friday, 7:30 am -4:00 pm, MST
Position Description Title/PD#: Health System Specialist/PD608090
Physical Requirements: The work is mostly sedentary with walking throughout the campus for meetings, etc. required. Slight physical effort may be necessary from time to time.

Requirements

Conditions of Employment

  • You must be a U.S. Citizen to apply for this job
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
  • Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

Qualifications

To qualify for this position, applicants must meet specialized experience by the closing date of this announcement, 06/25/2025.

GS-12 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Your experience must show progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:
  • Missions, organizations, programs, and requirements of health care delivery systems;
  • Regulations and standards of various regulatory and credentialing groups; and
  • Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.
Examples of specialized experience would typically include, but is not limited to:
  • Reviewing and evaluating facility programs and in the development of facility policies and procedures.
  • Identifying problems and recommending and solving practical problems of managements.
  • Analyzing data and applying management principles and analytic technique.
  • Assembling and organizing data that can be used as the basis for management decisions.
You will be rated on the following Competencies for this position:
  • Administration and Management
  • Database Management Systems
  • Manages and Organizes Information
  • Organizational Awareness
  • Organizational Performance Analysis


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Additional information

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Participation in the seasonal influenza program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website which can be found at https://www.opm.gov/.

This job opportunity announcement may be used to fill additional vacancies.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Applicants will be referred in the order in which they were received.

Resume Reminder - Your resume must include the following information for each job listed:

  • Job title
  • Duties (be as detailed as possible)
  • Month & year start/end dates (e.g. June 2007 to April 2008)
  • Full-time or part-time status (include hours worked per week)
  • Salary/Rank etc.
  • Series and Grade, if applicable, for all Federal positions you have held
  • References, current or recent supervisor
Do not include the following types of information in your resume:
  • Classified or Government sensitive information
  • Social Security Number (SSN)
  • Photos of yourself
  • Personal information, such as age, gender, religious affiliation, etc.
Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail. The experience stated in your resume must support your assessment responses.

Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.

Required Documents

Documents Accepted:

  • Cover Letter
  • DD-214/ Statement of Service
  • Disability Letter (VA)
  • Other (1)
  • Professional Certification
  • Resume
  • Separation Notice (RIF)
  • SF-15
  • SF-50/ Notification of Personnel Action
  • Transcript

Documents Required:
  • Resume

Please review the above list(s) to ensure you have included all necessary documents required for your application.Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.

Veterans' Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.

Applications are accepted online. Applying online will allow you to review and track the status of your application.

How to Apply

All applicants are encouraged to apply online.

To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 06/25/2025 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12752690.

1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

2. Click Submit My Answers to submit your application package.

NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

Agency contact information

John Buan
Address
Boise VA Medical Center
500 West Fort Street
Boise, ID 83702
US

Next steps

After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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