Health Systems Specialist (Risk Manager)--DETAIL/TEMP PROMOTION NTE 120 DAYS Job in Fayetteville, NC

Vacancy No. CBTA-12791944-25-KT Department Veterans Health Administration
Salary $92,543.00 to $120,311.00 Grade 12 to 12
Perm/Temp Temporary FT/PT Full-time
Open Date 9/3/2025 Close Date 9/12/2025
Job Link Apply Online Who may apply Status Candidates
Locations:
Fayetteville, NC


Summary

This position is located in the Department of Veterans Affairs 0/A), Veterans Health Administration 0/HA), Mid Atlantic Health Care Network 0/ISN 6), Fayetteville VA Medical Center 0/AMC), in the Quality & Safety Service and works closely with VISN and Medical Center Leadership. This position develops and uses collaborative relationships with the other Medical Center disciplines to enhance the delivery of patient care to Veterans and provide educational experiences for the staff.

This job is open to

Clarification from the agency

This Detail/Temporary Promotion NTE 120 Days is open to current Department of Veteran Affairs employees ONLY.

Duties

This position independently performs assigned functions using sound administrative management principles, performance improvement methodologies, and current concepts from research and studies as a framework for practice. Provides direct staff support to all Service Chiefs and others in planning, designing, integrating, implementing, modifying, and administering a Medical Center-wide risk management program.

  • The incumbent manages the day to day duties of the Risk Management program.
  • Processes administrative tort claims and 1151 claims, reporting data as indicated to the Tort Claim Information System (TCIS) and is the primary liaison with Regional Counsel in matters relating to tort claim investigations.
  • Coordinates reporting to the National Practitioner Data Bank upon recommendations from the Office of Medical Legal Affairs. Functions as a resource to the leadership team in the management of difficult situations requiring Administrative Investigation Boards. Serves as the Quality Management representative on hospital committees. Analyzes risk management data to identify trends, and determine efficiency and effectiveness of the program.
  • Makes recommendations to Medical Center Leadership and Service/Service Line Managers based on the findings of this analysis.
  • Responsible for development and maintenance of the following functional areas of the Medical Centers Quality Management Program:

Tort and Other Claim Reviews
  • Coordinates peer and administrative reviews subsequent to notification of claims alleging medical malpractice.
  • Checks information from peer reviews and tort claims for accuracy.
  • Ensures timeliness of reviews to meet mandated timeliness set by VHA. Maintain a database of all tort claims. Identifies and analyzes trends in settled tort claims.
  • Manages the administrative tort claim process at the facility level and serves as a liaison with Regional Counsel and General Counsel's staff in matters relating to risk management issues.·
  • Notifies, educates and guides providers on the appeals process.
  • Completes NPDB report and enter information as required. Provide information in support of State Licensing Board(s) if requested
  • Analyzes medical records and CPRS notes to retrieve information related to tort claims. Facilitate and respond to inquiries from patients related to procedures on filing claims.
  • Coordinates with the offices of the Chief of Staff and the Associate Director, patient Care Services in the identification and notification of clinicians involved in the care of a Veteran who has filed a tort claim.
  • Respond to inquiries from tort claim case peer reviewers and staff on correct procedures to complete the tort claim process.
  • Coordinate and schedules review of Veterans Benefits Appeals cases.
  • Manages the process for handling all small claims and those claims under $2,500.

Administrative Investigation Boards
  • Determines specific incidents that indicate the need for an Administrative Investigation Board.
  • Provides technical assistance and training for Board members and ongoing training as needed for future Boards. Advises Board members on all aspects throughout the course of the investigation. Coordinates presentations of findings to leadership and follow up to recommended actions.
  • Coordinates all logistical needs for the board members. Manages all aspects of the fund control point for Administrative Investigation Boards.
  • Implements strategies for improvement in pro-active risk management, reduction of risk and liability for the facility, and in decreasing patient and employee injuries by working with the Medical Center committees.
Management of Quality and Safety
  • Participates in the management of quality, safety, and performance improvement activities. Assesses and evaluates the Risk Management Program to determine the program's effectiveness.
  • Provides leadership, management, and appropriate committees and individuals with program analysis, evaluative materials, and summaries for the disclosure of adverse events.

Work Schedule: Monday-Friday, 8-4:30p
Telework: This position may be authorized for telework on an ad-hoc basis. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Health Systems Specialist (Risk Manager)--DETAIL/TEMP PROMOTION NTE 120 DAYS/PD082760

Requirements

Conditions of Employment

  • You must be a U.S. Citizen to apply for this job
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary/trial period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
  • Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/12/2025.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.


Preferred Experience: A minimum of five years of successful clinical nursing practice and must demonstrate knowledge of current concepts and principles of Quality Improvement; and the Joint Commission Risk Standards and Office of Inspector General (OIG) Review process that relates to the principles and functions of Risk Management and the Peer Review Process.


Preferred Education: Bachelors or Masters degree in Nursing from a National League for nursing accredited program or from a field related to Nursing


You may qualify based on your experience and/or education as described below:


Specialized Experience:

You must have One year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field.
  • Knowledge of the risk management program, policies, and techniques to manage day-to­ day risk management program activities for the Medical Center such as develop internal monitoring to identify trends and potential risks; initiate, develop, and draft local policies and procedures; and develop corrective actions plans and make recommendations to improve effectiveness and efficiency.
  • Knowledge of the health care delivery system's programs, missions, organization, and principles, including regulatory and procedural guidelines, and the inter-relationship between health care delivery systems in the Department of Veterans Affairs.
  • Knowledge of various management techniques including statistical analysis, short and long range planning, work measurement techniques, qualitative analysis, program planning, and computer data base management to evaluate and recommend ways to improve risk management effectiveness and efficiency.
  • Ability to manage databases to design and implement control/tracking systems for - monitoring and trending data and assuring timely initiation, and submission of reports and projects. -
  • Ability to analyze data, recognize trends, use statistical analysis and suggest solutions to identified problems independently to conduct studies, analyzing findings and make recommendations on risk management programs.
  • Ability to present both written and oral recommendations taking into full consideration the wide range of factors and requirements which affect the management of the health care delivery system.
  • General knowledge of Medical Center administrative and clinical operations. This includes knowledge of regulatory and procedural guidelines pertaining to health care systems.
  • Knowledge and skills of Performance Improvement strategies.



This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:
  • Missions, organizations, programs, and requirements of health care delivery systems;
  • Regulations and standards of various regulatory and credentialing groups; and
  • Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.

You will be rated on the following Competencies for this position:
  • Change Management
  • Database Administration
  • Financial Systems
  • Risk Management
  • Written Communication


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.


Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.


Physical Requirements: This work requires some mobility but is generally sedentary and may be performed form a seating position. Overnight travel can occur.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

Required Documents

To apply for this position, you must provide a complete Application Package which includes:

REQUIRED DOCUMENTS:

  1. Resume- Your resume must have the following information for each position you have listed on your resume: position title, employer, city/state, duties, begin/end dates of employment including the month and year (mm/yy - mm/yy), and full-time or part-time status with the number of hours worked each week. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE and/or KSAs. If your resume does not support your questionnaire answers, we will not allow credit for your response(s)
  2. Clear Copy of official Transcripts for education verification. Required if you are applying on the basis of your education, you are REQUIRED to submit a legible copy of your college transcript in order to use education to qualify.
  3. Latest non-award SF-50. Current VA OR FEDERAL employees MUST provide their recent SF50 (dated the current year). SF-50 - Notification of Personnel Action must be submitted showing current position, grade, series, etc.). 'Award' or 'Incentive' SF-50 DO NOT contain the required information and will not be considered valid required documentation to verify status.
  4. Latest Performance Appraisal
  5. Supervisory Detail Approval Memo

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
  • Cover Letter
  • DD-214/ Statement of Service
  • Disability Letter (Schedule A)
  • Disability Letter (VA)
  • License
  • Supervisor Detail Approval Memo
  • PCS Orders
  • Performance Appraisal
  • Professional Certification
  • Resume
  • Separation Notice (RIF)
  • SF-15
  • SF-50/ Notification of Personnel Action
  • Transcript


SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):
  • Most recent SF-50 if you are a current or former Federal employee
  • An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
  • Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
  • Examples of appropriate SF-50's include:
    • Within grade increases at the highest grade held; or
    • Promotions with an effective date more than one year old; or
    • SF-50's at the highest grade held with an effective date more than one year old.
Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit Feds Hire Vets - Veterans - Job Seekers - Veterans' Preference.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 09/12/2025 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12791944.

  1. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
  2. Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.


The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Agency contact information

Kyndle Taylor
Address
Fayetteville NC VA Medical Center
2300 Ramsey Street
Fayetteville, NC 28301
US

Next steps

Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.

NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.