Human Resource Assistant Job in Yokosuka Naval Base, Japan

Summary

This job is open to

• The public

  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

• Military spouses

• Family of overseas employees

  Family members of a federal employee or uniformed service member who is or was, working overseas.

Duties

• Performs administrative and technical support work in a variety of personnel functions to support the Regional Non-Appropriated Funds Human Resources Office, Navy Region Japan in Fleet Activities Yokosuka.
• Processes employee personnel actions, verifies all entries by performing a procedural and technical review of proposed actions to assure correctness of entries and cited authority.
• Interviews employees to obtain data to complete appointments forms or instructs individual in completing forms such as health benefits registration, life insurance, designation of beneficiary, tax certificates, clearance and investigation data.
• Computes and flags due dates for various types of personnel actions, i.e., within grade increase, conversions, performance appraisals, expiration date of temporary appointment, salary retention period, etc.
• Provides assistance to customers on applicable procedures, instructions, and regulations.
• Monitors status on pending actions and retrieves data for reports.
• Provides information on status of personnel actions to operating officials.
• Determines necessary documents needed to support transactions and ensures they are included in the action and Official Personnel Folder (OPF).
• Establishes and/or maintains OPFs, including consolidation with prior service records and Obtains original OPF from records center or other activity as required.
• Conducts new employee orientation.
• Provides benefits and explains retirement provisions, hours of work, leave accrual, health and life insurance options, local facilities, standards of conduct, Equal Employment Opportunity (EEO), etc.
• Ensures benefit enrollments are completed timely and accurately and contain necessary certifications.
• Assists employees in preparing documents necessary for background investigations. Assists new employees in completing required appointment forms.
• Assists in special projects by gathering data from files and automated systems and extracting information from OPFs. Compiles in prescribed format and forwards to supervisor for consolidation.
• Authenticates personnel data reflected on various forms.
• Gathers background information on issues, researches current policy as it relates to the issue and determines related trends that may impact on the issue at hand.
• Makes recommendation of necessary action based on research.
• Expedites flow of information and communications. Utilizes an in-depth knowledge of regulations, policies and procedures to answer employee questions on a variety of personnel issues.
• Determines benefit eligibility, creditable service, and follows up on suspense actions, (e.g., probationary and trial periods, etc).
• Ensures necessary signatures and documents needed are present, complete and arranged in proper sequence, and those necessary steps are taken for subsequent routing and filing.
• Inputs information into the Human Resource Information System, in a timely manner and ensure accuracy of all salary and pay adjustments.
• Provides information on vacancy announcements to employees and outside applicants.
• Conducts reference checks on applicants.
• Prepares and distributes offer letters and non-selection letters and Coordinates release/report dates of new employees.
• Composes and types Vacancy Announcements for distribution within are of consideration.
• Maintains case files for each Vacancy Announcements.
• Receives visitors and telephone calls; tactfully obtains information about purpose of call or visit, determines if matter can be handled personally, referred to another individual or office, or if it requires supervisor's attention.
• Exercises discretion in determining whether visitor or caller is entitled to receive requested information.
• Types a variety of material using computer from rough draft or clean copy with responsibility for format, spelling, punctuation, arrangement, and spacing of material.
• Sets up and maintains database, spreadsheets and centralized files.
• Prepares TDY and PCS travel orders for both APF and NAF; arranges travel schedule, itineraries and makes reservations.
• Determines and computes per diem rates, Temporary Living Quarters Allowance (TQSE), miscellaneous expenses, etc. Coordinates with moving company on new employee's movement of household goods in connection with PCS moves.
• Performs other duties as assigned.

Requirements

Conditions of Employment

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How You Will Be Evaluated

Required Documents

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (EST) on 11/10/2024 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12584750It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=ApplicantTo verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/statusDON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.

Next steps

Please ensure that your resume and supporting documents contains all the information requested in the vacancy announcement. If your resume and supporting documents do not provide all the information requested on this form and in the job vacancy announcement, you may lose consideration for the job.

All applicants will be notified regarding their status by email. Applicants will either be contacted for an interview or sent an email of non-selection 3-6 weeks after the announcement cut-off date. Please note that if you provide an inaccurate email address or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position. This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate.