Summary
This position is located in the Fleet and Family Readiness Program (FFRP) Service Center, at Keyport, Washington. This position is responsible for miscellaneous support functions for 1000+ non-appropriated fund employees assigned to sports, fitness and recreation; lodging, food and beverage business activities; child and youth programs; and warfighter support programs including Wounded Warrior and Navy Gold Star programs for three major naval installations in the Pacific Northwest.
Duties
The incumbent provides technical support in recruitment and placement activities for a wide variety of positions. Duties include the whole process, from developing and posting vacancy announcements to onboarding of the selected employee(s). Coordinates development of job announcements and is responsible for submitting ads to local newspapers. Modifies or update announcements as required.
Receives, screens and evaluates all applications submitted on the basis of experience and educational requirements for a variety of occupations, e.g., service, technical, professional and administrative. Ensures candidates meet minimum qualifications and applies position crediting plan to determine highest qualified to include on a certificate of eligible candidates for hiring manager consideration. Assists with interviews and conducts reference checks on potential hires.
Assists and coordinates pre-employment requirements with co-workers and other departments including security background checks, obtaining fingerprints, telephone references, validating education requirements and special certifications, drug testing and medical screening.
Provides in-person orientation for all new employees and assists individuals in completing the required appointment forms, e.g., Designation of Beneficiary. Initial orientation includes, but is not limited to: introduction to NAF employment, brief on mission and guiding principles, explanation of benefits and base privileges, pay and timekeeping policies, performance appraisal process, leave accrual and use, and critical Agency policies such as Sexual Harassment, Violence, Equal Employment Opportunity, Ethics and Reporting Injuries.
Serves as point of contact on all Request for Personnel Actions (SF-52's) prepared and forwarded by each activity in assigned area of responsibility. Utilizes approved systems for processing and storage of actions and follows prescribed guidelines for entry and maintenance of personnel data. Actions encompass a full range of recurring types of official personnel actions for the region such as accessions, separations, position changes, transfers, cost center changes, pay adjustments, name or address changes, etc. Determines appropriate nature of action, regulatory authority, etc., ensuring action is appropriate for intended purpose. Advises supervisors and management representatives how to complete and submit requests for processing.
Maintains complete and accurate files on all non-appropriated fund employees. Periodically reviews to ensure that performance evaluations and within grade increases (when applicable) are being completed timely and accurately.
Reviews personnel action requests for accuracy, resolves discrepancies and completes missing information. Determines benefit eligibility, creditable service (e.g., SCD's) and follows up on suspense actions, (e.g. probationary and trial periods, WGI's, etc.). Determines position FLSA from files and routine pay adjustments. Determines necessary documents needed to support the transaction and ensures supporting documentation required is present, complete and arranged in proper sequence, and that necessary steps are taken for subsequent routing and filing. Refers anomalies to management for resolution.
Enters/maintains actions and data in approved automated personnel systems records for tracking, historical and statistical purposes. Determines appropriate coding and ensures actions are entered timely. Reviews actions generated for accuracy and corrects errors. Requests assistance and reports errors or unusual situations to the system administrator or help desk and follows through to resolution.
Prepares correspondence, emails, letters, and reports for internal employees and external applicants on a routine basis, applying clear, concise communication skills and professional tact in all communications.
May be assigned responsibility as local administrator of the employee benefit program including determining eligibility, processing enrollments, and explaining basic features, e.g., cost, coverage, time limits for filing. Reviews forms for completeness, eligibility and proper effective date. Assures proper closeout or portability of benefits for employees separating or transferring to/from other activities. During "Open Enrollment" duties may include site visits, conducting benefits fairs, distributing materials, and follow up with employees.
May be assigned as point of contact for specific human resources functions to include, but not limited to: awards and recognition; reasonable accommodation; drug testing; personnel security; equal employment opportunity; compensation; web management; employee relations, etc.
May be assigned other duties as assigned based on qualifications and abilities.
Requirements
Conditions of Employment
Must meet Federal Employment suitability requirements and successful completion of background investigation.
Valid Washington State driver's license is required.
Qualifications
Qualified candidate must have at least two years' personnel experience including strong experience in recruiting and applicant screening, staffing principles and employment practices. Must possess a demonstrated knowledge and skill in applying personnel concepts, practices, laws, policies, rules, regulations, precedents, and procedures to perform a variety of routine and complex assignments.
Must be familiar with federal employment practices and the organizational structure of the activities served.
Knowledge of NAF organizations, personnel regulations, principles and concepts is desired. Skill in oral expression to explain processes and procedures, and the ability to make decisions and resolve problems or discrepancies is required.
Experience and knowledge of computer applications and software is required. Must possess the ability to multi-task and prioritize projects with deadline achievement.
A degree or training in human resources or related field would be an asset to the position.
Requires approximately 10% travel. Must be able to travel to any installation 1-2 times per month.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated for this job based on how well you meet the qualifications above.
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.
This vacancy may be used to fill future vacancies for up to 3 months following the closure of the announcement.
Required Documents
The following documents are required at the time of application:
- Résumé
- Proof of education/training: if applicable, provide a copy of your awarded/conferred college transcript(s), if degree hasn't been conferred provide copy of HS Diploma, GED, or equivalent
- If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
- If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
- If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
- If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 06/23/2024 to receive consideration.
o begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12446362It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=ApplicantTo verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/statusDON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.
Next steps
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.
If you provided an email address, you will receive an email message acknowledging receipt of your application.
Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.
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