Human Resources Assistant Job in Naval Academy, MD

Vacancy No. 25-015 Department Commander, Navy Installations
Salary $23.00 to $27.00 Grade 3 to 3
Perm/Temp Permanent FT/PT Full-time
Open Date 2/3/2025 Close Date 2/18/2025
Job Link Apply Online Who may apply Public
Locations:
Naval Academy, MD


Summary

This position is located in the U. S. Naval Academy's Non-Appropriated Fund Instrumentality (NAFI), Human Resource Management Office, at the U.S. Naval Academy, Annapolis, Maryland. NAFI is an entity that generates its own funds through its operations, and is not funded by Congress. The purpose of the Human Resources Assistant position is to provide guidance, consultation and support on a variety of personnel issues to management, supervisors, and employees in the area of personnel management.

This job is open to

Clarification from the agency

US Citizenship is required in order to obtain the necessary Tier 3 Non-Critical Sensitive security clearance.

Duties

Direct responsibility may include one or a combination of the following personnel functional areas.

  • Payroll: Analyzes, interprets, develops, and implements regulations/policies, involving areas within compensation administration (e.g., pay and leave administration) and advises management on the use of compensation flexibilities to help recruit, manage, and retain employees. Performs audits and research projects to ensure full compliance with HRM regulations, and to ensure proper functionality of the ADP HR/Payroll System. Processes Requests for Personnel Action and maintains data records in ADP and SAP HR databases. Develops, interprets and analyzes data extracts and reports from HR databases, and develops the most efficient and effective approaches for presenting HR reports. Responsible for collaborating with Records administrator with CNIC SAP system data oversight.
  • Employee Benefits: Advises management and employees on personnel issues. Provides employee counseling for NAF retirement, benefits, pay issues, and employee grievances. Investigates and resolves benefits issues such as retroactive benefits, enrollments, and portability of benefit issues or retirement actions. Out-processes employees, advising of potential benefits options. Partners with employee, managers and third-party administrators to administer the organization's Workers Compensation program. Determines benefits and allowances eligibility. Conducts and presents modules during employee and management training courses to meet yearly training requirements.
  • Records Administration: Utilizing data analyses within SAP, the Human Resources Information System (HRIS), advises management and employees on complex personnel issues, such as contractual provisions concerning flex employees and regulatory provisions of the Affordable Care Act (ACA). Coordinates with payroll administrator to resolve payroll issues. Determines benefits and allowances eligibility. Conducts and presents modules during employee and management training courses to meet yearly training requirements. Develop ad-hoc queries within SAP and ADP to insure agreement between benefit costs and compensation in SAP with employee payment in ADP.
  • Classification: Assist HR Deputy Director and Director by reviewing the position description and organization structure, and obtaining required information from the supervisor. Reviews the appropriate positions classification standards. Identifies classification issues and problems where the answers are not readily apparent; and answers general questions from supervisors and employees regarding procedures for classifying positions.
  • Recruitment and Placement: Advises management on staffing and hiring process. Maintains full visibility over all parts of the hiring process, from initiation by management to completion, and provides advice/assistance in all stages of the process. Responsible for staffing function processes that are key elements in supporting effectiveness of hiring new employees and filling vacant positions. Screens applications, determining preference categories, ensures completeness and accuracy of recruitment case folders. Answers complex employment inquiries. Maintains oversight to ensure that work is progressing sufficiently to continually meet all deadlines.
  • Performance Management: Knowledge and skill in applying a comprehensive body of HR rules, procedures, and technical methods concerning the incentive awards program sufficient to recommend dollar amounts of awards based on local precedent and regulations; prepare summary descriptions of approved awards for publication; and outline the reasons why the awards committee did not recommend approval.
  • Employee and Labor relations: Assist in resolving union complaints and allegations. Research case law to identify precedents for current labor relations problems, or search similar unfair labor practice complaints for potential problems in handling current cases. Reviews previous labor relations cases to identify major issues and compare with current case. Explains employee rights, management rights, procedures for filing grievances, and the distinction between the union contract and established HR policies. Explains alternative processes to resolve issues and problems; e.g., using bargaining or alternative dispute resolution.
  • General (includes but not limited to): Develops and presents subject area specific training to both internal and external customers. Prepares and analyzes functional area specific reports. Responsible for preparation of training documentation. Maintains full visibility over all Requests for Personnel Action, from initiation by management to completion, and provides advice/assistance in all stages of the process. Responsible for preparing and maintaining performance evaluation forms for all employees, assisting managers, and insuring evaluations are submitted and filed in a timely manner. Performs other related duties as assigned.

Requirements

Conditions of Employment

  • See Duties and Qualifications.

Qualifications

QUALIFICATIONS & REQUIREMENTS
Applicants who meet the qualification requirements will be further evaluated to determine the extent to which their education, related experience, training, awards, and supervisory appraisal demonstrate they possess the desired knowledge, skills, and abilities (KSAs).
  • Must obtain and maintain a secret security clearance - requires 18 years of age
  • Males born after December 31, 1959 must be registered for Selective Service
  • Verification of employment eligibility in the United States is required
  • One-year probationary period
  • U.S. Citizenship is required for Tier 3 Positions
KNOWLEDGE, SKILLS and ABILITIES (KSAs) for this position are as follows:
**Responses must be included on the KSA portion of the online application**
  1. Incumbent must have a two-year college degree or higher or 2 years of equivalent human resources experience. Experience processing payroll for a company with 200+ employees preferred.
  2. Experience in maintaining, managing, tracking, and analyzing data using spreadsheets and HRM database(s), with an emphasis on reporting accuracy and completeness. Experience using ADP Workforce Now or Kronos preferred.
  3. Experience determining and calculating various pay rates, such as Shift Differential, Sunday Premium, etc.
  4. Experience providing guidance, local training, and customer service to internal and external customers.
  5. Experience in assisting and providing administrative support in human resources areas (e.g., employee benefits, training, retirement, personnel action processing, etc.).

Additional information

Note: Failure to provide the required information may result in loss of consideration for the position and elimination from the selection process. Please be advised that applications received after the closing date listed above will not be considered. Applications and resumes will not be returned to the applicant.



Some positions have special requirements. In these cases, selection is tentative pending satisfactory completion of said requirements. Applicants may be required to provide proof of education, etc. All selections are contingent on obtaining satisfactory employment reference checks.

We are an E-verify participant. Please be informed that applicants will be required to submit a federal government background check.
As a condition of employment, the selectee will be required to participate in direct deposit/electronic fund transfer as specified in the negotiated agreement.

Occupants of this position must maintain the privacy of official work information and data, and demonstrate the highest level of ethical conduct.

DON is an EEO employer. All qualified candidates will receive consideration without regard to race, color, religion, sex, national origin, age, disability, marital status, political affiliation, or other non-merit factor.

Reasonable accommodations are provided to applicants with disabilities. If reasonable accommodation is needed for any part of the application and hiring process, please contact the office that is collecting the applications. The decision on granting reasonable accommodations will be on a case by case basis.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants who meet the qualification requirements will be further evaluated to determine the extent to which their education, related experience, training, awards, and supervisory appraisal demonstrate they possess the desired knowledge, skills, and abilities (KSAs).

Required Documents

Varies - Review "Additional Information"

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

All applications must be submitted online via the Naval Academy Business Services website: https://www.usnabsd.com/about/careers/

Online Application:https://www.usnabsd.com/about/careers/application-for-federal-employment-of-612/

Agency contact information

US Naval Academy NAF HRO
Address
US Naval Academy NAF HRO
181 Wainwright Road
Annapolis, MD 21402
US

Next steps

All applicants must submit an application via the https://www.usnabsd.com/about/careers/website, and will receive an email confirming submission.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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