Human Resources Assistant Job in Spangdahlem, Germany

Vacancy No. 25-7NFSCN893094 Department U.S. Air Forces, Europe
Salary $17.00 to $17.00 Grade 2 to 3
Perm/Temp Permanent FT/PT Full-time
Open Date 6/17/2025 Close Date 7/1/2025
Job Link Apply Online Who may apply Public
Locations:
Spangdahlem, Germany


Summary

About the position: This position is located at the NAF Human Resources Office, part of the 52 Force Support Squadron and will be responsible for recruitment and placement services within all NAF Facilities on Spangdahlem AB, Germany.

This position is Regular Full Time, which qualifies for Post Allowance, Annual & Sick Leave accrual, 401(k), Health & Dental Insurance, Life Insurance and more.

Military Spouse Preference is lost if selected for this position.

This job is open to

Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.

Duties

Human Resources Assistant - NF-02
The primary purpose of this position is to provide recruitment and placement services to NAF activities by procedurally processing a full range of personnel actions.

Duties include but are not limited to:

  • Utilizes automated recruitment tool by building and editing user accounts.
  • Generates vacancies for job announcements, enters position and organizational data to vacancy.
  • Creates announcements, verifies applicant eligibilities, produces applicant lists for selecting official.
  • Conducts in-processing briefing.
  • Verifies signatures on position descriptions (PD), enters PD's into automated library, uploads supporting documents into the case file, locates PD's in the library.
  • Enters personnel data into an automated data system.
  • Completes applicant and position builds and verifies accurate documentation for personnel actions.
  • Processes a variety of personnel requests and actions, generates reports, and identifies and corrects discrepancies in personnel data.
  • Provides an overview of employee benefits and personnel matters to include; insurance, retirement, 401(k), workers compensation, and awards.
  • Performs front desk responsibilities to include; customer service assistance to customers, copies, scans documents, uploads documents.
  • Operates a computer remote terminal and word processing equipment.
  • Creates and maintains Official Personnel Folders, position control registers, office files, group insurance files, etc.
  • Prepares and submits payroll transmittals.
  • Performs other related duties as assigned.

Human Resources Assistant - NF-03
The primary purpose of this position is to provide HR advisory services and support to serviced management and employees.
  • Receives and reviews personnel action requests and supporting documents for validity and completion.
  • Conducts strategic recruitment discussions to advise on recruitment strategies. Advises on permanent and/or temporary placement actions.
  • Explains hiring preferences and priority considerations in the recruitment process to management and/or applicant.
  • Formulates position qualifications for job announcement postings. Creates and releases job opportunity announcements. Generates applicant lists for the issuing of hiring certificate(s). Verifies applicant eligibilities; and makes qualification determinations of applicants. Issues certificate of qualified applicants to selecting official for consideration. Audits returned certificate to validate selection(s) are compliant to statutory laws and policies.
  • Extends job offers and initiates pre-employment process. Completes assigned and applicable onboarding tasks/responsibilities. Coordinates entrance on duty date once pre-employment requirements are favorably met.
  • Prepares for and conducts in-processing briefing. Completes new hire record by ensuring all tasks are complete to include in-processing and all new hire documents are uploaded to the recruitment casefile. Ensures personnel documents are placed into the official personnel file.
  • Conducts orientation for new employees providing information on insurance, retirement, and 401k savings benefits; workers' compensation; and unemployment compensation. Tracks employee benefits eligibility window. Explains life qualifying events in accordance with HIPAA special enrollment rights and open enrollment.
  • Maintains and locates position descriptions. Reviews and verifies organizational structures provided by management. Enters position descriptions into an automated library; and uploads supporting documents into its casefile. Completes cursory reviews of previously classified position descriptions.
  • Enters personnel data into the automated NAF personnel data system. Completes applicant and position builds. Codes personnel actions in accordance with applicable policies and procedures. Processes full range of personnel actions in accordance with applicable rules and procedures. Generates personnel information reports. Identifies and corrects discrepancies in personnel data.
  • Answers inquiries concerning status of pending actions. Maintains official employee personnel records and files. Forwards timely and accurate copies of records for administrative and pay purposes to other offices as required. May be responsible for entering and updating investigations in CSO IT, creating monthly reports, processing and tracking status of installation records checks, state criminal history repository checks, and national agency checks. Establishes new record series as required and disposes of records according to records management directives. May research and download forms and publications and post updates to directives. Creates and edits user accounts in automated recruitment tool. Performs quality assurance audits utilizing BI and AFSFMS.
  • Performs other related duties as assigned
If interested in this position please preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12751760

Requirements

Conditions of Employment

  • This position requires the incumbent to complete a Secret (T3) background investigation with favorable results.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 07/01/2025

The Area of Consideration for this vacancy announcement is US Citizens and legal US residents in Germany.
Legal U.S. residents must possess a social security number or green card and must be: - A US citizen,
or- A citizen of NATO country, other than the host country (Germany).

In accordance with the NATO Status of Forces Agreement with Germany, citizens of the host country and non-NATO countries are not eligible for US NAF Employment.

These individuals may be eligible for employment under the Local National (LN) program; you may contact the LN Team at 06565-61-6080 or DSN 452-6080 for more information on eligibility requirements. Must be able to provide documentation proving residence status overseas.

  • Business Based Action
  • Family Member Preference
  • Military Spouse Preference
  • Outside Applicant Veteran
  • Spouse/Widow/Parent of Veteran
  • Transition Hiring Preference
In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience:

Human Resources Assistant - NF-02
  • Experience performing clerical work and providing customer service to internal and external customers.
  • Experience applying rules, regulations, and procedures in accomplishment of clerical/administrative work related to personnel.
  • Experience utilizing office automation software (MS Windows, MS Office, to include PowerPoint, Word, Access and Excel).
  • Experience scheduling appointments.
  • Experience conducting briefings to a group.

Human Resources Assistant - NF-03
  • Experience interpreting and applying NAF HR rules, regulations, and procedures in accomplishment of clerical/administrative work
  • Utilizing recruitment tools in hiring personnel (i.e., generating job postings, job fairs, or equivalent)
  • Advising on routine recruitment strategies; troubleshooting and resolving personnel system and software issues.
  • Experience in processing a variety of personnel actions. Experience in utilizing office automation software (MS Windows, MS Office, including PowerPoint, Word, Access, and Excel).
  • Experience performing clerical work and providing customer service to internal and external customers.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. You may substitute education for experience at the NF-2 grade level you must have 2 years (60 semester hours) in a personnel program or any program with a total of 24 hours in personnel classes.

Additional information

  • Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
  • All Federal NAF employees are required by PL 104-134 to have salary payments made by electronic funds transfer/direct deposit.
  • Probationary period may be required.
  • Selection is subject to restrictions resulting from hiring preferences and priority consideration eligible.
  • Additional selections may be made from this vacancy announcement for up to 60/90 days after the closing date. Multiple positions may be filled from this announcement.
  • Payment of Permanent Change of Station (PCS) costs is not authorized based on a determination that a PCS move is not in the Government's interest.
  • LQA is not authorized.
  • Post Allowance is authorized for Regular Full Time employment category. This position does not qualify for Post Allowance.
  • This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.) for professional and personal references on your resume.

Required Documents

The documents you are required to submit vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employee, etc.). The below documents are required and must be submitted with your application:

  • Resume


Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.

Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:

  • Cover Letter
  • DD-214/ Statement of Service
  • Diploma/ GED
  • Disability Letter (VA)
  • License
  • Other (1)
  • Other (2)
  • PCS Orders
  • Professional Certification
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-50/ Notification of Personnel Action
  • Transcript


As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

NOTE: Documents submitted as part of the application package to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an in-sanitized version of the documents if you are selected to confirm your eligibility.

How to Apply

To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 07/01/2025 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account or your application will be incomplete.

It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant .

To verify or check the status of your application, log into your USAJobs account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date of your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/ .

Agency contact information

Spangdahlem NAF HR Office
Address
Spangdahlem NAF HR
52 FSS/FSCN
Unit 3670
APO AE, AE 09126-5000
US

Next steps

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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