Human Resources Assistant Job in Holloman AFB, NM

Vacancy No. 25-5CFSCN922997 Department Air Education and Training Command
Salary $17.30 to $20.00 Grade 2 to 3
Perm/Temp Permanent FT/PT Full-time
Open Date 7/17/2025 Close Date 7/24/2025
Job Link Apply Online Who may apply Public
Locations:
Holloman AFB, NM


Summary

About the position: This position is Non-appropriated Fund (NAF) and will be assigned to the NAF Human Resources Office on Holloman AFB, NM.

The work schedule is Monday - Friday from 0730-1600, with a very rare, occasional need for an evening or weekend for hiring events.

This position is Regular Full Time and will be entitled to Annual and Sick Leave Accrual, Health/Dental Insurance, Life Insurance, 401(k), NAF Retirement and More!

This job is open to

Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.

Duties

The primary purpose of this position is to provide HR advisory services and support, relating to NAF employment, to the 49th Force Support Squadron

This is a Developmental position. If the incumbent is hired on at the NF-02 level, they must meet all training requirements within the established guidelines in order to be non-competitively promoted to the target NF-03 level. Incumbents at the NF-02 level will learn the duties below and be expected to perform the duties within the allotted timeframe.

The duties of this position include, but are not limited to:

HR Advisory:

  • Serves as a reliable source of information on procedural and regulatory requirements pertaining to HR personnel matters.
  • Provides guidance and informational resources to supervisors and employees.
  • Explains employee rights and responsibilities.
R&P:
  • Receives and reviews personnel action requests and supporting documents for validity and completion.
  • Conducts strategic recruitment discussions to advise on recruitment strategies.
  • Advises on permanent and/or temporary placement actions.
  • Explains hiring preferences and priority considerations in the recruitment process to management and/or applicant.
  • Formulates position qualifications for job announcement postings.
  • Creates and releases job opportunity announcements.
  • Generates applicant lists for the issuing of hiring certificate(s). Verifies applicant eligibilities; and makes qualification determinations of applicants. Issues certificate of qualified applicants to selecting official for consideration. Audits returned certificate to validate selection(s) are compliant to statutory laws and policies.
  • Extends job offers and initiates pre-employment process.
  • Completes assigned and applicable onboarding tasks/responsibilities.
  • Coordinates entrance on duty date once pre-employment requirements are favorably met.
  • Prepares for and conducts in-processing briefing.
  • Completes new hire record by ensuring all tasks are complete to include in-processing and all new hire documents are uploaded to the recruitment casefile.
  • Ensures personnel documents are placed into the official personnel file.
Benefits:
  • Conducts orientation for new employees providing information on insurance, retirement, and 401k savings benefits; workers' compensation; and unemployment compensation.
  • Tracks employee benefits eligibility window.
  • Explains life qualifying events in accordance with HIPAA special enrollment rights and open enrollment.
Position Management:
  • Maintains and locates position descriptions.
  • Reviews and verifies organizational structures provided by management.
  • Enters position descriptions into an automated library; and uploads supporting documents into its casefile.
  • Completes cursory reviews of previously classified position descriptions.
DCPDS/Personnel Actions:
  • Enters personnel data into the automated NAF personnel data system.
  • Completes applicant and position builds.
  • Codes personnel actions in accordance with applicable policies and procedures.
  • Processes full range of personnel actions in accordance with applicable rules and procedures.
  • Generates personnel information reports.
  • Identifies and corrects discrepancies in personnel data.
Pay & Leave:
  • Advises management on routine pay and leave administration actions.
  • Explains pay systems, differentials, hours of work, etc.
  • Sets pay in accordance with applicable laws, policy, and guidance.
  • Computes rates of pay increases (promotions, pay adjustments, step increases, etc.) in accordance with statutory and regulatory requirements.
  • Monitors and processes within-grade increases in accordance with applicable guidelines.
  • May participate in planning and conducting the local NAF wage survey IAW regulatory guidance.
  • Computes service computation dates.
Clerical/Admin:
  • Answers inquiries concerning status of pending actions.
  • Maintains official employee personnel records and files.
  • Forwards timely and accurate copies of records for administrative and pay purposes to other offices as required.
  • May be responsible for entering and updating investigations in CSO IT, creating monthly reports, processing and tracking status of installation records checks, state criminal history repository checks, and national agency checks.
  • Establishes new record series as required and disposes of records according to records management directives.
  • May research and download forms and publications and post updates to directives.
  • Creates and edits user accounts in automated recruitment tool.
  • Performs quality assurance audits utilizing BI and AFSFMS
Performs other related duties as assigned.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12767542

Requirements

Conditions of Employment

  • This position requires the incumbent to complete a background investigation with favorable results.
  • This position requires the incumbent to obtain and maintain a Secret security clearance.
  • This position requires the incumbent to meet the requirements to obtain a Common Access Card (CAC) and network access.

Qualifications

The Area of Consideration for this vacancy announcement is US Citizens and legal US residents within a 100-mile radius of Holloman AFB, New Mexico. Recruitment limited only to the local commuting area of Holloman AFB.USAJobs profile address must reflect an address within a 100-mile radius of Holloman AFB, New Mexico.

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 07/24/2025

Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience:
To Qualify for an NF-03 the following experience must be reflected on your resume:
  • Experience interpreting and applying NAF HR rules, regulations, and procedures in accomplishment of clerical/administrative work
  • Utilizing recruitment tools in hiring personnel (i.e., generating job postings, job fairs, or equivalent)
  • Advising on routine recruitment strategies
  • Troubleshooting and resolving personnel system and software issues.
  • Experience in processing a variety of personnel actions.
  • Experience in utilizing office automation software (MS Windows, MS Office, including PowerPoint, Word, Access, and Excel).
To Qualify for the developmental position (NF-02 Target NF-03) the following experience must be reflected on your resume:
  • Experience working in an office setting responsible for clerical work of any kind
  • Experience following established rules, regulations, procedures, and program requirements of one or more areas of a personnel system
  • Experience utilizing office automation software (MS Windows, MS Office, including PowerPoint, Word, Access, and Excel)
  • Experience providing customer service.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution.

Additional information

  • Individual must fully meet qualification/eligibility/background requirements for this position.
  • U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal affiliation or a signed memorandum indicating the installation's decision on the 3-year residency requirement..
  • Male applicants born after December 31, 1959 must be registered for Selective Service.
  • Direct deposit is required.
  • Satisfactorily complete an employment verification (E-Verify) check.
  • A probationary period may be required.
  • Pre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD).
  • Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest.
  • Multiple positions may be filled from this job opportunity announcement. And additional selections may also be made from this job opportunity announcement.
  • Selection(s) are subject to restrictions resulting from hiring preferences and priority consideration eligible.
  • This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.
  • This is a developmental position. If the selectee qualifies for an NF-03, they will be brought on as such. If they only qualify for an NF-02, they will be noncompetitively promoted to an NF-03 upon completion of their required training.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and supporting document will be evaluated against the qualifications of the position.

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.

Required Documents

Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:

  • Resume


Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.

Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:

  • Cover Letter
  • DD-214/ Statement of Service
  • Diploma/ GED
  • Disability Letter (VA)
  • License
  • Other (1)
  • Other (2)
  • PCS Orders
  • Professional Certification
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-50/ Notification of Personnel Action
  • Transcript


As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 07/24/2025 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account and designate the document type when submitting your application. Failure to complete this portion will result in an incomplete application package and you will not be further considered for this vacancy.

It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant

To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

Agency contact information

Holloman NAF HR Office
Address
Holloman NAF HR
49 FSS/FSCN
596 4th Street, Bldg 224, Suite 203
Holloman AFB, NM 88330-8060
US

Next steps

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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