Human Resources Assistant (Clerical)

Department of the Navy

Commander, Navy Installations Command

Summary

This position is assigned to the Non-Appropriated Fund (NAF) Human Resources (HR) Office; Fleet and Family Readiness Support Services; Commander, Navy Region Japan (CNRJ), Yokosuka, Japan. Incumbent serves as an HR Clerical Assistant and performs office clerical duties in support of all HR functions and office maintenance.

This job is open to

The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Military spouses

Military spouses of active duty service members or whose spouse is 100 percent disabled or died on active duty.

Family of overseas employees

Family members of a federal employee or uniformed service member who is or was, working overseas.

Clarification from the agency

WHO MAY APPLY: Applicants with SOFA Sponsorship only. This includes applicants with current Military Spouse Preference, Family member preference, and Federal employees within a 50-mile radius.

Duties

Prepares a variety of related clerical tasks in support of recruiting, staffing, benefits administration, position classification, background investigation, and all other HR-related administrative items.
Answers questions or explains to applicants and employees in person or by telephone routine HR policies and procedures. Refers questions of a more complex nature to the HR subject matter expert for action/response.
Responsible for providing customer service in person or via phone.
Files documents in Official Personnel Folders (OPF) or via eOPF. Responsible for proper filing of all documents and OPFs. Ensures employee OPFs are organized properly and all pertinent documentation filed properly and timely.
Performs data entry such as new hire, employee changes, etc in Human Resources Information System (e.g., SAP HR).
Develops and maintains spreadsheets (e.g., Excel, other databases) to support work associated with one or more of the HR functional areas.
Maintains various files; performs file disposals according to prescribed schedule.
Composes various correspondence.
Completes Unemployment Insurance claims and Employment Verification.
Responsible for filing and maintaining I-9 forms.
Performs periodic supply, equipment and asset inventories.
Maintains supply and related files. Is the primary office procurement point of contact.
Incumbent may be the office primary Government Charge card holder.
Prepares correspondence for mailing using USPS or FEDEX.
Maintains office calendars and reservations.
Performs other related duties as needed to support FFR's mission.

Requirements

Conditions of employment

Must be able to successfully complete and maintain a T3 level investigation (Equivalent to Secret).
Must be able to work in a fast-paced work environment.
Must be a US Citizen.

Qualifications

Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.

Knowledge of formats, punctuation, grammar, and clerical steps to process and prepare correspondence and documents in an accurate manner.
General knowledge of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook).
Skill and ability to compile, gather, assemble, consolidate and comprehend personnel data.
Ability to provide general advice and assistance on interpretation of basic HR and office policy.
Ability to communicate effectively both orally and in writing.
Ability to establish and maintain various types of records and reports requiring accuracy.
Possess interpersonal skills.
Ability to work in a fast-paced environment
Possess customer service skills

Education

This position does not have an education qualification requirement.

Additional information

Selectee may be required to complete a one (1) year probationary period.
Participation in the Direct Deposit/Electronic Fund Transfer is required.
Employees (and their family members) who require medical or dental care in Japan may experience severe limitations accessing medical care both on the military installation and the local economy, and also could incur costly medical expenses. Access for civilian employees and their families to military medical and dental treatment facilities is on a space-available and reimbursable basis only.
Some positions have special requirements.
Selection may be tentative pending the completion of the satisfactory employment reference checks and receipt of proof of education (where applicable).
We utilize E-Verify to confirm selectee's eligibility to work in the United States.
Salary is dependent on experience and/or education.
This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate.
Executive Order 12564 requires a federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Review our benefits

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements.

Your application will be screened for the following minimum qualifications:

One year of general office experience gained in an office setting.

Applicants who meet the minimum qualifications will be further evaluated for:

Ability to provide general advice and assistance on interpretation of basic HR and office policy.
Knowledge of computer skills in Microsoft Office programs such as Outlook, Excel, Word.
Knowledge of formats, punctuation, grammar, and clerical steps to process and prepare correspondence and documents in an accurate manner.
Ability to establish and maintain various types of records and reports requiring accuracy.

Required Documents

The following documents are required at the time of application:

Resume: Your resume may NOT exceed two pages, and the font size should not be smaller than 10 pts. You will not be considered for this vacancy if your resume is illegible/unreadable.
If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation.
Proof of SOFA sponsorship: provide a copy of PCS orders and Family Entry Approval (Military) or Sponsor's Letter of Employment (Civilian)
If claiming Military Spouse or Family Member Preference: provide a copy of PCS orders and Family Entry Approval (Military) or Sponsor's Letter of Employment (Civilian) AND a copy of marriage certificate
If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.).
If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50.

Note: Applications missing any required document will not be eligible for consideration.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above. When building or uploading your resume, please note there is a two-page limit. The system will restrict any attempts to submit a longer document.

The complete application package must be submitted by 11:59 PM (EST) on 08/30/2026 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13044777It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=ApplicantTo verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.

Agency contact information

CNRJ NAF Human Resources

Phone: 81-468-16-5446
Email: FFR_NAFRecruitment@us.navy.mil

Address: Commander, Navy Region Japan
CNRJ NAF HRO (N941)
PSC 473 Box 12
FPO, AP 96349-0001
US

Next steps

Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.

Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.

Human Resources Assistant (Clerical) Job in Yokosuka Naval Base, Japan