Human Resources Assistant (Developmental) Job in Grand Forks AFB, ND

Vacancy No. 24-6OFSCN684335 Department Air Combat Command
Salary $18.00 to $18.00 Grade 2 to 2
Perm/Temp Permanent FT/PT Full-time
Open Date 12/17/2024 Close Date 12/23/2024
Job Link Apply Online Who may apply Public
Locations:
Grand Forks AFB, ND


Summary


About the position: This position is located at the Non-appropriated Fund Personnel (NAF) HR Office, Grand Forks AFB, ND.

The primary purpose of this position is to provide assistance and support to the 319th Force Support Squadron Activities.

This is a developmental position leading to a Human Resources Assistant NF-03.

This position includes a comprehensive benefits package. Benefits include Annual and Sick Leave, 401K, Retirement, Medical and Dental Insurance, etc.

This job is open to

Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.

Duties

THIS IS A DEVELOPMENTAL POSITION LEADING TO THE FULL PERFORMANCE LEVEL IN HUMAN RESOURCES, NF-03
Works under close supervision in a developmental capacity, performing assignments, and completing training, both of which are aimed in preparing the employee to gain the knowledge and skills necessary ensure the development of skills and abilities needed to perform at full- performance level.

Entry Level:

  • Provides recruitment and placement service to NAF activities by procedurally processing a full range of personnel actions such as appointments, position and pay changes, transfers, and separations.
  • Maintains electronic records, receives and processes requests to fill vacant positions, reviews selections for accuracy, and coordinates with supervisors during the hiring process.
  • Checks for presence of necessary documents, for completion of all necessary items in each document, and for arrangement of necessary documents in proper sequence.
  • Checks items of information for conformance to applicable laws, regulations, etc.
  • Contacts appropriate sources to secure missing data or documents.
  • Provides information to employees regarding benefits, including but not limit to insurance, retirement, 401(k) and awards.
  • Administers workers' and unemployment compensation program.
  • Utilizes information found in commonly used regulations, instructions, or manuals.
  • In-processes new employees and assisting with completion of employment documents.
  • Maintain Official Personnel Folders, position control registers, office files, group insurance files, etc.
  • Computes service computation dates.
  • Inputs personnel data into the automated personnel data systems to process a variety of personnel actions.
  • Performs other related duties as assigned.
Full Performance Level (in addition to the above duties):
  • Provides recruitment and placement preparing and forwarding lists of applicants, arranging for interviews, and maintaining applicant supply files.
  • Conducts orientation for new employees on insurance benefits, unemployment compensation, social security benefits, retirement, and other programs applicable to NAF employees.
  • Explains pay systems, differentials, hours of work, and employee rights and responsibilities etc.
  • Answers inquiries concerning status of pending actions.
  • Provides information to supervisor and employees on such matters as pay actions, health and life insurance, and a wide variety of personnel actions.
  • Serves as the authoritative source of information on procedural and regulatory requirements for submitting and processing all types of personnel actions. Answers inquiries concerning status of pending actions.
  • Computes rates of pay on all increases (pay adjustments and step increases) for employees in activities serviced to ensure compliance with statutory and regulatory requirements.
  • Maintains controls of within-grade increases to ensure due dates are met.
  • Prepares, in final form, the full range of personnel actions.
  • May be responsible for processing and tracking status of installation records checks, state criminal history repository checks, and national agency checks.
  • Establishes new record series as required and disposes of records according to records management directives.
  • May participate in planning and conducting the local NAF wage survey IAW regulatory guidance.
  • May research and download forms and publications and post updates to directives.
If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12644225

Requirements

Conditions of Employment

  • This position requires the incumbent to complete a background investigation (T3/Secret clearance) with favorable results.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 12/23/2024

Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience:
Applicant must have experience in responsible clerical or office work of any kind in which the applicant demonstrated the ability to perform satisfactorily at the pay band level of the position. In addition, experience that required the applicant to acquire and apply knowledge of the rules, regulations, procedures, and program requirements of one or more areas of a personnel system is required. Typing skills are required. Knowledge of office automation software (MS Windows, MS Office, including PowerPoint, Word, Access, and Excel) is desirable. Must be able to read, write, and speak English. Must possess skill in dealing with the public.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Additional information

  • Information on COVID-19 vaccination requirements may be found at: https://www.saferfederalworkforce.gov/faq/vaccinations/.
  • Individual must fully meet qualification/eligibility/background requirements for this position.
  • Male applicants born after December 31, 1959 must be registered for Selective Service.
  • Direct deposit is required.
  • Satisfactorily complete an employment verification (E-Verify) check.
  • A probationary period may be required.
  • Pre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD).
  • Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest.
  • Multiple positions may be filled from this job opportunity announcement. And additional selections may also be made from this job opportunity announcement.
  • Selection(s) are subject to restrictions resulting from hiring preferences and priority consideration eligible.
  • This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and supporting document will be evaluated against the qualifications of the position.

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.

Required Documents

Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:

  • Resume


Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.

Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:

  • Cover Letter
  • DD-214/ Statement of Service
  • Diploma/ GED
  • Disability Letter (VA)
  • License
  • Other (1)
  • Other (2)
  • PCS Orders
  • Professional Certification
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-50/ Notification of Personnel Action
  • Transcript


As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 12/23/2024 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account and designate the document type when submitting your application. Failure to complete this portion will result in an incomplete application package and you will not be further considered for this vacancy.

It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant

To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

Agency contact information

Grand Forks NAF HR Office
Address
Grand Forks NAF HR
319 FSS/FSCN
226 Steen Blvd, Bldg 101
Grand Forks AFB, ND 58025-6631
US
Learn more about this agency

Next steps

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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