Open & closing dates
Opening and closing dates
01/07/2021 to 12/31/2021
Pay scale & grade
$43,251 to $56,222 per year
1 vacancy in the following location:
Yes as determined by agency policy
This job is open to
U.S. citizens, nationals or those who owe allegiance to the U.S.
Clarification from the agency
This is an open continuous announcement. The initial applicant pull date will be 21 January 2021. Recruitment will continue through the announcement closing date until the position is filled.
THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.
Learn more about this agency
This National Guard position is for a HUMAN RESOURCES ASSISTANT (MILITARY) (Title 5), Position Description Number T5808300 and is part of the IL MILPO, National Guard.
As a HUMAN RESOURCES ASSISTANT (MILITARY) (Title 5), GS-0203-7, you will you will serve as the final reviewer and procedural authority of personnel actions submitted to the MILPO by lower echelons.
- Provide advice, guidance, and training to other personnel on actions in areas of expertise.
- Perform work in one or more of the following areas: Personnel Systems Management, Officer or Enlisted Personnel Management,
- Retirement Points Accounting Management, Selected Reserve Incentive Program, Physical Disability Evaluation System, Funeral Honors/Casualty Assistance.
- Provide advice, guidance, and training to other personnel on actions in areas of expertise.
- Provide instructions, training and interpretations, as needed, to lower echelons.
- Provide advisory services to family members of deceased military members (current and former).
- Serve as a liaison between the family and funeral directors and their assistants and Veteran service organizations.
- Draft and prepare related correspondence for appropriate signatures and enters data into automated systems.
- Retrieve data from information sources, both manual and electronic for use in answering questions, responding to correspondence, or preparing reports or briefings.
- Ensure completeness and proper forwarding of records to appropriate areas.
- Research and obtain all necessary and relevant information regarding cases and issues.
- Serve as the final reviewer and procedural authority of personnel actions by lower echelons.
- Process personnel actions to include accessions, discharges/separations, promotions, awards, reductions, and transfers.
- Perform personnel and administrative actions related to deployment manning documents.
- Review and process requests for retention beyond mandatory removal date and evaluation reports. · Ensure that regulatory requirements related to a specific action are met.
- Maintain files and libraries of current material including policies, procedures, and guidance.
- Collect data from various sources for statistical purposes regarding assigned program, which may also be used to project budgetary requirements.
- Identify gaps or inconsistencies in records and initiate actions or interviews personnel to obtain needed data.
- Provide explanations and interpretations of rules, regulations, procedures, and requirements pertaining to actions taken or recommended.
**This is NOT an all-inclusive list of duties.**
Occasional travel - You may be expected to travel for this position.
Conditions Of Employment
- Federal employment suitability as determined by a background investigation.
- May be required to successfully complete a probationary period.
- Participation in direct deposit is mandatory.
- This position is subject to provisions of the DoD Priority Placement Program.
- This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
- May occasionally be required to work other than normal duty hours; overtime may be required.
- Recruitment and relocation incentives may be available for this position.
- PCS expenses may be authorized.
GENERAL EXPERIENCE: To qualify for this position, your resume must reflect sufficient experience and/or education to perform the duties of the position for which you are applying. Your resume is key in evaluating your experience, as it relates to this position. Therefore, we encourage you to be clear and specific when describing your work experience.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06Level. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement.
SPECIALIZED EXPERIENCE: GS-07 Level - You must have at least one year of specialized experience equivalent to at least the next lower grade,GS-06, in the normal line of progression for the occupation, HUMAN RESOURCES ASSISTANT (MILITARY), in an organization. Examples of specialized experience would typically include, but are not limited to: serving as final reviewer and procedural authority of personnel actions; processing personnel actions that are not limited to: accessions, discharges/separations, promotions, awards, reductions, and transfers, retirement eligibility; analyzing case information; identifying gaps or inconsistencies in records and initiating actions; preparing correspondence for signature; entering data into automated systems; providing advice, guidance, and training to other personnel as needed; and serving as primary point of contact, coordinator, and advisor for questions associated with Military Funeral Honors. This definition of specialized experience is typical of work performed at the GS-06 grade/level position or equivalent in the federal service.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, i.e. the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed below. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position.
Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone. No substitution of education for experience is permitted for this occupational series and grade.
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx).
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
How You Will Be Evaluated
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
- Attention to Detail
- Customer Service
- Employee Compensation and Benefits
- Personnel Action Processing and Recordkeeping
Background checks and security clearance
To apply for this position, you must submit a complete Application Package which includes:
1. Resume - (Must not exceed 15 pages in length. Resumes over the 15-page limit will not be reviewed.) Your resume that clearly demonstrates experience that meets the requirements of this position as outlined in the "Qualifications" section. Your resume must contain identifiable information such as your name, address, and phone number. It must also show your work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed. If you use Resume Builder, you are encouraged to save your resume to a Word document and upload the Word document in lieu of submitting your resume created through Resume Builder. This helps ensure you meet the 15-page resume limit.
2. Other supporting documents: The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50 (current and former Federal employees), documentation to support Veterans Preference claims, or documentation to support a Reinstatement Eligible claim. You will not be contacted for additional information.
- Transcripts (Copy of Official-Unaltered)
It is your responsibility to ensure all required documents have been submitted prior to the closing date of the announcement.
Documents NOT accepted: photographs, copies of position descriptions, training certificates, performance ratings, awards and letters of appreciation.
Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit https://www.fedshirevets.gov/job/veterans.aspx
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
How to Apply
To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/10959453
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Learn more about disability employment and reasonable accommodations or how to contact an agency.
Legal and regulatory guidance