Human Resources Assistant (Recruitment and Placement) Job in Rock Island, IL

Vacancy No. SDDE245366187702HW Department US Army Civilian Human Resources Agency
Salary $40,976.00 to $65,989.00 Grade 5 to 7
Perm/Temp Permanent FT/PT Full-time
Open Date 2/11/2025 Close Date 2/25/2025
Job Link Apply Online Who may apply Public
Locations:
Rock Island, IL


Summary

This is a Direct Hire Authority (DHA) solicitation utilizing the DHA for Domestic Defense Industrial Base (DIB) & Major Range & Test Facilities Base (MRTFB) in DoD to recruit and appoint qualified candidates to positions in the competitive service.

About the Position: This is a Human Resources Assistant (Recruitment & Placement) position with the U.S. Army Reserve Civilian Human Resources Service Center located in Rock Island, IL.

Duties

  • Respond to customer inquiries, phone calls and emails for information.
  • Screen customer inquiry for best course of action.
  • Provide managers (hiring officials) with updated status on new hires.
  • Advise customers on matters such as how to register for benefits, obtain copy of SF 50 etc., navigate Human Resources databases.
  • Arrange for physical examinations/drug tests and follow up to get results.
  • Create new employee packets, including all required documents.
  • Initiate PSIP and follow up to ensure completion.
  • Create suspense logs to ensure new employee's requirements are being completed.
  • Keep staffing specialist and hiring officials informed of issues or problems that arise during pre-employment.
  • Explain how to apply to positions on USA JOBS.
  • Make tentative job offers and explain requirements for new hire procedures and documents.
  • Count in processing briefings.
  • Suggest improvements to Human Resources standard operating procedures to increases efficiency.
  • Determine alternate methods to complete onboarding/in-processing requirements with special circumstances.
  • Balance workload among peers to ensure HR work is completed timely.
  • Resolve problems in the new hire process referred to by others (ie HR Spec, new employees, hiring managers).
  • Create tentative and final job offers letters in accordance with established policies and procedures.
  • Compose emails to convey HR requirements, communicate information.
  • Inform staffing specialist, leadership and hiring officials of issues or problem that arise during pre-employment with email.
  • Create, copy, edit, store, retrieve and print a variety of documents using software programs.

Requirements

Conditions of Employment

  • Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.

Qualifications

Who May Apply: US Citizens

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.

To qualify at the GS-05: Specialized Experience: One year of specialized experience which includes providing clerical, administrative and/or technical support for an office in relation to a human resources program such as, but not limited to, preparing job flyers and/or letters, creating and maintaining personnel and/or administrative office files; and responding to employee or service member inquiries (walk-ins, emails or telephonically) concerning administrative, pay or HR related topics by researching applicable regulation or guidance. Experience may have been obtained in an administrative support office, a federal or state HR Office, or military personnel office. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).

OR

Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages.

To qualify at the GS-06: Specialized Experience: One year of specialized experience which includes applying procedures and operations sufficient to perform a wide variety of interrelated and/or non-standard HR support work (e.g., reviewing HR forms for accuracy and completeness), processing personnel actions applying military, federal or state regulations, inputting personnel actions into an automated HR database, responding to a wide assortment of HR related inquiries, and in-processing new employees. Experience may have been obtained in an administrative support office, a federal or state HR Office, military personnel office, or corporate business HR Office. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).

OR

Education: A half year (i.e., 9 semester hours) of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as Human Resources, Business Administration.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 9. Add the two percentages.

To qualify at the GS-07: Specialized Experience: One year of specialized experience which includes gathering information to prepare and electronically post federal or state vacancy announcements, making federal or state hiring eligibility determinations, adjudicating veterans preference, coordinating and tracking pre-employment requirements such as scheduling drug testing and/or medical examinations, processing a myriad of civilian federal or state personnel actions, inputting and retrieving data from HR databases and providing technical HR support to specialists or senior staff. Experience may have been obtained in a federal or state HR Office, or military personnel office. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06).

OR

Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as Human Resources, Business Administration.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service:

GS-05: Candidates may be advanced without time restriction to positions up to GS-5 if the position to be filled is no more than two grades above the lowest grade the employee held within the preceding 52 weeks under his or her latest non-temporary competitive appointment.

GS-06 and GS-07: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05 and GS-06).

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/

Additional information

  • This announcement uses the Domestic Defense Industrial Base (DIB) & Major Range and Test Facilities Base (MRTFB) in DoD direct hire authority to recruit and appoint qualified candidates to certain positions in the competitive service.
  • Management may select at any of the grade levels announced.
  • If selected for a developmental grade level, this recruitment provides promotion opportunity to the target grade of the position without further competition (non-competitive promotion potential).
  • Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
  • You will be required to provide proof of U.S. Citizenship.
  • One year trial/probationary period may be required.
  • Direct Deposit of Pay is required.
  • Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
  • If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
  • This is a(n) Civilian Human Resource Management Career Field position.
  • Multiple positions may be filled from this announcement.
  • Salary includes applicable locality pay.
  • Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
  • If qualified for more than one grade level, the grade level determination for selection is at management's discretion. Management may hire at any grade level (GS-5, GS-6 or GS-7). If selected at below the target grade level (GS-7), you will be eligible for non-competitive promotion(s) through the applicable intervening grade levels upon meeting regulatory requirements and demonstrated ability to perform the higher graded duties.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement.

If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

Veterans and Military Spouses will be considered along with all other candidates.

Required Documents

The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment. A complete description of preference categories and the associated required documents is in the Applicant Checklist for Public Announcements.

As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

1. Your resume:

  • Your resume may be submitted in any format and must support the specialized experience described in this announcement.
  • If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
  • For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position.
  • For additional information see: What to include in your resume.
2. Other supporting documents:
  • Cover Letter, optional
  • Most recent Performance Appraisal, if applicable
  • This position has an individual occupational requirement and/or allows for substitution of education for experience. If you meet this requirement based on education you MUST submit a copy of your transcript with your application package or you will be rated ineligible. See: Transcripts and Licenses
NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 02/25/2025 to receive consideration

  • To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (https://apply.usastaffing.gov/ViewQuestionnaire/12687702).
  • Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
  • After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
  • You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
  • It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.
  • Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Agency contact information

Army Applicant Help Desk
Address
CA-W6D3AA CHRA SOLDIER-DOD HR DIRECTORATE
DO NOT MAIL
Rock Island, IL 61299
US

Next steps

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking (as applicable) for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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