Human Resources Generalist

Clarification from the agency

This vacancy is open to current employees of the Department of Transportation Office of Inspector General with competitive status.

Major duties include, but not limited to the following:

• Process the full-range of federal actions (appointments, promotions, separations) via HRIS and eOPF per the OPM Guide to Processing Personnel Actions. Apply correct codes (NOAC, LAC) on SF-52/SF-50 forms, audit records, and collaborate with the NPRC for seamless folder transfers. 
• Support Senior HR Specialists across the hiring lifecycle. Maintain case files, draft job analyses, review position descriptions (PDs) using FES standards, and build vacancy announcements in Monster.
• Track background investigations, fingerprinting, and security clearances. Act as PIV Sponsor/Enrollment Official to issue, update, and manage federal smart cards and access credentials. 
• Guide supervisors and employees through performance cycles, system troubleshooting, and award allocations. Monitor timely execution of performance plans, midyear reviews, and final annual ratings. 
• Act as primary point of contact for electronic time and attendance systems to resolve errors. Serve as a payroll liaison between OIG staff and DOI/IBC.
• Manage system access controls and user accounts to maintain system confidentiality. Provide technical assistance on HR systems and generate data reports, briefings, and presentations.
•  Coordinate the new hire onboarding program from tentative offer through EOD. Collect, review, and validate federal onboarding packets including OF-306, I-9 verification, and direct deposit forms and other pertinent forms. 

Conditions of employment

• Must be a U.S. Citizen.
• Submit application and resume online by 11:59 P.M. EST on the closing date.
• This position is subject to a background investigation.
• Relocation is not authorized.

All documents must be received and eligibility requirements must be met by the closing date of the announcement.  Your resume must be well documented with the specialized experience, otherwise you may be deemed ineligible.

Qualifications

To meet the minimum qualifications for this position, you must meet the SPECIALIZED EXPERIENCE qualifications for the grade(s) at which you are requesting consideration. Applicants must meet qualifications and time-in-grade requirements by the closing date of this vacancy announcement.

SPECIALIZED EXPERIENCE

GS-11
You must possess at least 1 year of specialized experience at the GS-09 level to qualify. Specialized Experience includes:

• 1.  Independently coding personnel actions using the OPM Guide to Processing Personnel Actions (GPPA)
  2. Evaluating and reviewing Position Descriptions (PDs)
  3. Managing an agency’s HR onboarding process for new hires
  4. Assisting new hires and employees with agency background investigations and PIV cards
  5. Serving as a payroll liaison and agency’s timekeeper to resolve pay and timecard errors
  6. Utilizing HR databases to pull and create HR reports for internal tracking and/or agency leadership; OR
• Three full years of progressively higher-level graduate education leading to a Ph.D. or equivalent doctoral degree, or a Ph.D., LL.M., or equivalent doctoral degree; OR
• A combination of qualifying education and experience. If you have some qualifying education and some qualifying experience, but don't fully meet either requirement on its own, you may be able to combine them. Only graduate education in excess of two years (36 semester hours or equivalent) can be used in this calculation. Experience must be reflected in your resume, and transcripts are required.
  1. Divide your qualifying graduate semester hours beyond the first 36 by 18. That gives you your education percentage.
  2. Divide your months of qualifying experience by 12. That gives you your experience percentage.
  3. Add the two together. If the total is 100% or more, you qualify.

Experience may include paid or unpaid work, including internships, volunteer service, student leadership, military service, apprenticeships, or other relevant activities. Resumes must clearly describe duties, dates, and hours worked per week.

Competencies: Your resume will be evaluated on the following competencies in addition to the specialized experience as stated above:

1. Customer Service
2. Human Resources (Technical Competence)
3. Teamwork
4. Attention to Detail
5. Oral Communication/Writing

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All applicants: Your application will be reviewed in two phases to determine how you move forward in the hiring process.

• Phase I: Your resume will be reviewed to determine your technical qualifications for this position based on the required specialized experience. ONLY two (2) pages of your resume will be reviewed. Additional information beyond your resume (e.g., cover letter, links embedded in your resume) will not be reviewed. Applicants who do not respond to the application questions may be rated ineligible.
• Applicants passing “Phase I” will move on to the “Phase II” of the assessment process where your application will be reviewed and rated based on the KSAs/Competencies listed in the vacancy announcement by a Subject Matter Expert (SME). Your qualifications will be evaluated based on your responses to the announcement questionnaire and supporting documents. Applicants who do not respond to the application questions may be rated ineligible.

Federal employees must meet Time-In-Grade (TIG) requirements for merit promotion consideration.  TIG is the 52-week requirement Federal employees in competitive service, General Schedule (GS) positions at GS-5 and above must serve before they are eligible for promotion to the next grade level. TIG requirements must be met by the closing date of this announcement.

Supporting documents may either be uploaded or faxed to 571-258-4052. The requested information MUST be received by fax within 48 hours prior to the closing date of the vacancy announcement (not including Saturdays, Sundays or government holidays).

NOTE: If you exaggerate or falsify your experience, education and/or your responses to questions, your ratings are subject to change or you may be removed from employment consideration.

Applicants who fail to submit all the required documentation listed below, in addition to their resumes, will be considered ineligible for further consideration for this announcement.

• Include a performance appraisal as proof of federal employment.
• Your resume should include relevant work experience, applicable education and your contact information. For current or previous federal employees, include the pay plan, series and grade.
• Your SF-50 shows a federal position you've held, grade level and duty location. Your SF-50 can support position changes, conversions or separation for employment eligibility.
• Transcripts may support your qualifications for a federal job and can include high school, college or other schools.

Resume (required) - Your resume must sufficiently describe how your experience fully meets the specialized experience requirements as stated in this announcement for each grade level(s) you are applying (see "Qualifications" section). **Please limit your resume to 2 pages. If more than 2 pages are submitted, only the first 2 pages will be reviewed to determine your qualifications. Your resume must also support your responses to the assessment questionnaire. Credit will be given for paid and unpaid experience. We cannot assume you have performed the experience required for this position regardless of your employment history or academic career. Resume must contain all of the following for each experience/position listed: job title, name of employer, beginning and ending dates of employment (month/year format), hours worked per week, detailed description of duties performed, and if a Federal position, series and grade or equivalent. We will not access web pages linked on your resume to determine your qualifications. Do not include a photograph or video of yourself, or any sensitive information.

For additional information see:

• What to include in your resume
• Resume Writing

Transcript(s), if required for the position. See educational requirements section for more information. 

PERFORMANCE APPRAISAL -Please submit 1) a copy of your most recent performance appraisal/evaluation (documented within the last 18 months of employment) and 2) a list of any awards (e.g., superior performance awards, special act or achievement awards, quality step increase, etc.) you received in the last three years. Any performance appraisal/evaluation and award documentation you provide will be forwarded to the selecting official. The selecting official will review this documentation and give it due weight consideration during the selection process. If you do not have your most recent performance appraisal/evaluation, please submit a statement as to why it is unavailable and indicate if any prior performance appraisals/evaluations were at a satisfactory or above level.

Merit Promotion - All current Federal employees must submit a recent SF-50 documenting proof of competitive status, tenure, current grade level and full performance level of the position held.  All reinstatement eligibles/former Federal employees must submit a SF-50 documenting proof of competitive status, tenure, grade level and full performance level of the position.  

DO NOT submit an award SF-50 as these often do not verify grade or eligibility. For consideration for a promotion, Box 4 of the SF-50 must show a date that is at least 52 weeks prior to the job announcement closing. We recommend submitting your last promotion SF-50, current SF-50 or within-grade increase SF-50. Pay adjustment raise SF-50s for the current year will not support the 52 weeks’ time-in-grade requirements. 

Non-competitive eligibles - If requesting concurrent consideration for Non-competitive (NC) appointment eligibility, you must provide the appropriate SPECIAL APPOINTING AUTHORITY DOCUMENTS, such as PCS orders (military spouse) describing move & marriage certificate; letter from VA or DD214 describing 100% disability of spouse or any documentation as applicable. 

DD-214 and/or Vet Letter/SF-15 or VEOA - To receive consideration, all veterans must submit a copy of their DD-214 (copy Member #4). If you are claiming XP/CP/CPS preference, you must submit your SF-15 (revised 12/04) and Vet letter. If you are a current service member, in lieu of a DD-214, you may submit a statement from your military personnel center certifying the nature and dates of your service and expected date of separation.

SCHEDULE A - To receive consideration, you must submit your certification from a licensed medical professional (MD); or any agency that issues or provides disability benefits. The letter must be printed on the licensed MD letterhead and must have a signature or it's invalid.

CTAP / ICTAP - Displaced federal employees may be eligible for CTAP or ICTAP priority consideration. To learn more about your rights, please review the OPM Employee's Guide to Career Transition. To receive priority consideration, you must be evaluated as well-qualified for this vacancy. This means you must: meet all minimum qualifications for the position and score at least 80 on the assessment. Required Documentation - You must submit all of the following documents with your application package: Performance Appraisal: Your most recent, dated within the last 2 years. Proof of Eligibility: Your agency-issued eligibility letter or Reduction in Force (RIF) separation notice showing your official or proposed separation date. Separation SF-50: Your separation or termination SF-50 displaying your job series, grade, duty location, and effective date. Proof of Full Performance Level (FPL): A promotion or highest-grade-held SF-50 that matches the FPL of this vacancy.

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