Human Resources Specialist Job in Atlanta, GA

Summary

This job is open to

• The public

  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties

The incumbent performs in a consolidated human resources office providing support to multiple court units and judicial staff. The incumbent makes recommendations on human resources policies and matters affecting court administration and operations. This position is located in the Circuit Executive's Office and reports directly to the Human Resources Administrator, but also works with the Assistant Circuit Executive for Human Resources and Court Unit Executives as duties and projects require.

DUTIES AND RESPONSIBILITIES:

• As the Time Administrator for the Eleventh Circuit, ensure accuracy of information in HRMIS leave tracking program. Maintain, monitor, and audit leave and timekeeping records adhering to national guidelines and court policies.
• Assist with managing the daily leave calendars.
• Provide individual and group HRMIS leave tracking user training for new and current employees. Develop and assemble training material.
• Administer all aspects of the leave program including providing advice and assisting with problem resolution on a wide array of leave matters. In addition, administer the Voluntary Leave Transfer program and assist management and employees with all aspects of the Family and Medical Leave Act (FMLA).
• Advise unit executives, judges, and managers on leave administration and tracking matters to ensure adherence to Judiciary leave policies and procedures.
• Conduct recruitment efforts, such as preparing position descriptions and vacancy announcements, and ensure positions are advertised according to the needs of the court. Ensure advertisements meet the needs of the court units and comply with Judiciary procurement rules. Screen submissions, coordinate and attend interviews, administer employment tests, conduct reference checks, and maintain recruiting and hiring statistics. Create and maintain applicant log for each vacancy announcement.
• Conduct new-hire orientation for new employees to include a review of payroll information, personnel policies and procedures, and benefit options.
• Process a variety of human resources and payroll actions such as appointments, promotions, separations, terminations, within grade increases, and changes to benefit elections. Maintain automated personnel records system. Prepare and utilize spreadsheets to track personnel actions.
• Perform duties related to benefits administration, workers compensation matters, recruitment, classification, personnel action processing, records maintenance, etc., for multiple court units and chambers with varying needs and priorities. Maintain local personnel files, including leave records, and other accountability documents for audit purposes.
• Assist with benefit program coordination, including maintaining and distributing benefits materials, processing forms, addressing routine benefit questions, and resolving benefits issues.
• Assist in issuing Facility Access Cards and employee identification badges to Eleventh Circuit judges, employees, interns, contractors, etc.
• Assist the court's official fingerprint recorder with administering background checks and investigations.
• Assist the Eleventh Circuit Judicial Council with appointments of bankruptcy judges, bankruptcy administrators, and federal public defenders within the Eleventh Circuit, including preparing applicable forms.
• Assist with employee recognition program.
• Assist in researching, developing, and recommending human resources related procedures and/or policies for the court.
• Maintain and update forms and material utilized by the Human Resources Department.
• Perform other functions within the Circuit Executive's Office as assigned.

Requirements

Conditions of Employment

Applicants must be United States citizens or eligible to work for the federal government. All applicant information is subject to verification. All offers of employment are provisional pending successful completion of a background check or investigation and a favorable employment suitability determination. Selectees to high-sensitive positions such as this must successfully complete a ten-year background investigation, and subsequent favorable suitability determination, and every five years thereafter will be subject to a re-investigation. It is the policy of this court that all new personnel are hired for a twelve-month initial probationary period, at the end of which time their work and progress will be evaluated. All court employees are required to adhere to the Code of Conduct for Judicial Employees. Employees of the United States Circuit Court are considered "At-Will" employees, and, as such, may be terminated with or without cause. The Office of Personnel Management civil service position classification standards and appeal procedures do not apply to federal court employees. This position is subject to Electronic Funds Transfer (EFT) for payroll deposit.

How You Will Be Evaluated

Required Documents

How to Apply

A cover letter addressed to Cheryl Vessels, Assistant Circuit Executive for Human Resources, and resume detailing background, experience, and qualifications should be emailed in one single PDF attachment to human_resources@ca11.uscourts.gov. Please indicate "Human Resources Specialist" in the subject line. Preference given to applications received by January 1, 2025.

Next steps

An evaluation of your qualifications will be conducted. The most qualified candidates will be referred to the hiring manager for further consideration and possible interview. Due to the volume of applications received, only candidates selected to interview will be contacted.