Human Resources Specialist Job in Yokosuka Naval Base, Japan

Vacancy No. FFR25-0737 Department Commander, Navy Installations
Salary $52,205.00 to $55,685.00 Grade 4 to 4
Perm/Temp Permanent FT/PT Full-time
Open Date 8/14/2025 Close Date 8/29/2025
Job Link Apply Online Who may apply Public
Locations:
Yokosuka Naval Base, Japan


Summary

This position is assigned to the Non-Appropriated Fund (NAF) Human Resources (HR) Branch; Fleet and Family Readiness Programs; Commander, Navy Installations Command (CNIC); Commander Navy Region Japan. Incumbent serves as a Regional HR Specialist and performs duties in support of the Regional NF Human Resources.

This job is open to

Clarification from the agency

Who May Apply: Applicants with SOFA Sponsorship ONLY. This includes applicants with current Military Spouse Preference, Family member preference, and current CNIC employees within the Kanto Region.

Duties

  • Serves as Subject Matter Expert (SME) on Human Resources Information Systems, to include recruitment platforms (such as USA Staffing), payroll, Human Resources database, timekeeping, etc.
  • Performs complex position analysis in collaboration with managers and/or supervisors in preparation of position descriptions and crediting plans.
  • Advises and assists managers and/or supervisors with identifying appropriate pay range within the pay band for a position based on the classification determination.
  • Serves as SME and provides analytical and technical advice and guidance to managers and/or supervisors on recruiting strategies and process, special programs, and relocation (e.g., Permanent Change of Station (PCS)) and retention programs.
  • Performs all required duties related to recruiting (e.g., complex position analysis to determine position and skill requirements, recruiting resources, areas of consideration, and short and long-term recruiting needs; and working with managers and/or supervisors to prepare crediting plans).
  • Reviews personnel action for accuracy.
  • Ensures accurate and timely payments related to recruiting actions and PCS claims. Provides advice and guidance on PCS related issues to CNIC NAF HQ and Region staff.
  • Serves as SME and provides advice and assistance to, and collaborates with, CNIC NAF HQ and Region staff in the area of employee relations (e.g., performance, discipline).
  • Provides guidance to managers and/or supervisors regarding handling of employee relations' issues (e.g., performance, discipline) and action(s) to be taken, and prepares required letters and/or documents.
  • Researches and interprets policies on employee relation's issues.
  • Serves as SME and performs all required duties, including providing advice and assistance to, and collaborating with, current CNIC NAF HQ and Region staff, retirees, prior CNIC employees, dependents, vendors, and/or other NAF Department of Defense (DoD) staff, on matters related to benefits' program administration (e.g., insurance (medical, dental, life), Long Term Disability, Workers' Compensation (WC), Family Medical Leave Act, Flexible Spending Account, Affordable Care Act).
  • Ensures timely and accurate payment of bills related to the various benefits programs, collects benefits payments for CNIC NAF HQ employees depending on leave status, and collects benefits' payments for all CNIC NAF employees and retirees in a delinquent payment status.
  • Conducts annual benefits fair for CNIC NAF HQ and provides benefits fair assistance to Region staff.
  • Serves as SME and provides advice and assistance on CNIC NAF benefits and portability of benefits to employees transferring between DoD appropriated fund (APF) and NAF employment systems.
  • Serves as SME and performs all required duties, including providing advice and assistance to current CNIC NAF HQ and Region staff, retirees, prior CNIC employees, dependents, vendors, and/or other DoD staff on matters related to CNIC NAF Defined Benefit/Retirement and Defined Contribution/401(k) Plans.
  • Develops communication materials to explain CNIC NAF HR policies. Participates in regional communications sessions with CNIC NAF HR staff, managers, and/or employees to present information on subject area topics.
  • Serves as CNIC NAF liaison working closely with CNIC APF HR staff on issues/actions affecting both APF and NAF employees.
  • Develops and presents subject area specific training to both internal and external customers.
  • Prepares and analyzes functional area specific reports.
  • Performs other duties as assigned.
  • A complete list of duties and responsibilities will be provided at the time of hire.

Requirements

Conditions of Employment

  • The incumbent must be able to obtain and maintain a secret clearance.
  • Satisfactorily complete all required background checks.
  • Must be able to adapt to a fast-paced environment.

Qualifications

Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs. A qualified candidate possesses the following:
  • Knowledge of and skill in applying a wide range of HR theories, concepts, and/or practices to perform a variety of difficult and complex assignments in the areas of classification, recruiting, employee relations, labor relations, benefits, and/or retirement.
  • Knowledge of CNIC organizational structure and mission(s) of organizations serviced to perform the full range of HR services.
  • Knowledge of HR laws; and Office of Personnel Management (OPM), DoD, Department of the Navy (DON), CNIC, and various federal government HR policies, regulations, and procedures related to functionally specific areas of HR.
  • Ability to interpret and apply OPM classification guidelines and policies to assist managers and/or supervisors in developing position descriptions and determine appropriate title, series, and pay band/grade level.
  • Ability to identify and determine position and skill requirements to create crediting plans to use in applicant qualification process.
  • Ability to analyze resource requirements to identify key positions/competencies and develop training plans/developmental assignments for use with management development programs and/or intern programs.
  • Ability to provide advice and assistance and interpret policy and regulations related to employee relations.
  • Ability to provide advice and assistance and perform tasks associated with benefits' program administration.
  • Ability to interpret retirement plan provisions, review and verify service information, calculate retirement estimates/benefits, and assist with actuarial validation.
  • Skill in the use of a Human Resources Information System (e.g., SAPHR).
  • Skill in the use of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook).
  • Ability to analyze and prepare clear, concise, and technically sound reports.
  • Ability to develop and effectively deliver presentations and/or training.
  • Ability to communicate effectively both orally and in writing.
  • Knowledge of CNIC NAF HR policies and operations preferred but not required.

Education

When education is a basic requirement for the position, or when substituting education for experience, applicants MUST submit a copy of high school transcripts, college transcript, or a list of courses, which includes grades earned, completion dates, and quarter, and/or semester hours earned as part of the application package.

Foreign education must include evidence that it is comparable to education received at accredited educational institutions in the United States.

Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency, which is a private U.S. organization. Credential evaluations are not free and applicants are responsible for the cost of the selected service.

All substitutions of education for experience will be made in accordance with OPM approved qualification standards.

To receive consideration for a non-related degree or eligibility based on a combination of education AND experience, a college transcript is required.

All transcripts MUST show student's name and the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study.

*If your degree has not been awarded/conferred, you must provide a copy of your HS Diploma or equivalent along with transcript(s).Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education are acceptable to meet positive education requirements or to substitute education for experience.For additional information, please go to the Office of Personnel Management (OPM) and the U.S. Department of Education websites at http://www.opm.gov/qualifications and http://www.ed.gov/admins/finaid/accred/index.html

Additional information

Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.

All candidates must reside within the commuting area.

All benefits offered (medical, dental, life insurance, spouse & dependent life insurance, long-term disability, retirement, and 401(k) savings plan). Employees (and their family members) who require medical or dental care in Japan may experience severe limitations accessing medical care both on the military installation and the local economy, and also could incur costly medical expenses

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be screened for the following minimum qualifications:

  • Three years of experience applying technical HR principles, concepts, and practices and process. A qualified candidate will have experience in any of the following HR Functions: Recruitment and Staffing; Benefits Administration; Worker's Compensation; Pay and Compensation; Employee Relations, Position Classification and Performance Development.
OR
  • Have a Master's or equivalent graduate degree in a related field (i.e., Business Administration, Human Resource Management, Public Administration, etc.); or 2 full years of progressively higher level graduate education leading to such a degree; or LL.B. or J.D., if related.
Applicants who meet the minimum qualifications will be further evaluated for:
  • Knowledge of Human Resource programs: Staffing (do not include recruiting/sourcing experience); employee relations; benefits administration; Worker's Compensation and Human Resources Information System.
  • Experience interpreting laws, regulations, instructions and policies.
  • CNIC NAF Human Resources experience.
  • Experience providing advice and assistance and interpreting policy and regulations related to employee relations.
  • Experience providing advice and assistance and performing tasks associated with benefits program administration.

Required Documents

The following documents are required at the time of application:

  • Résumé
  • Proof of education/training: provide a copy of your awarded/conferred college transcript(s); if degree hasn't been conferred, provide copy of HS Diploma, GED, or equivalent
  • If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
  • If claiming Military Spouse or Family Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
  • If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
  • If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50

Note: When submitting transcripts for an Associate degree or higher, proof of a high school diploma or equivalent is not required. All transcripts MUST show student's name, the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study (major). If your degree has not been awarded and/or you possess certificates of completion for DoD approved competency-based training courses, and/or a valid CDA/MSA credential(s), you MUST also provide a copy of your HS Diploma or equivalent. Altered transcripts will not be accepted.

Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency which is a private U.S. organization. Credential evaluations are not free and applicants are responsible for the cost of the selected service.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 08/29/2025 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12777934

It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant

To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.

Agency contact information

CNRJ NAF Human Resources
Address
Commander, Navy Region Japan
CNRJ NAF HRO (N941)
PSC 473 Box 12
FPO, AP 96349-0001
US

Next steps

Please ensure that your resume and supporting documents contain all the information requested in the vacancy announcement. If your resume and supporting documents do not provide all the information requested on this form and in the job vacancy announcement, you may lose consideration for the job.

All applicants will be notified regarding their status by email. Applicants will either be contacted for an interview or sent an email of non-selection 3-6 weeks after the announcement cut-off date. Please note that if you provide an inaccurate email address or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position. This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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