Summary
This position is assigned to the Non-Appropriated Fund Human Resources Branch; Fleet and Family Readiness Support Services; Commander, Navy Region Japan; Yokosuka, Japan. Incumbent serves as a HR Specialist and may perform one or a combination of the following functions within the HR Branch: Classification, Recruiting, Employee Relations, Labor Relations, Benefits, Retirement, and Permanent Change of Station Travel.
*Access to medical and dental care is extremely limited. See Benefits section.*
This job is open to
Clarification from the agency
This vacancy is open to current Department of War (DoW) employees only.
Duties
In order to qualify for this position, resumes must provide sufficient experience and/or education, knowledge, skills, and ability to perform the duties of the position. Applicant resumes are the key means for evaluating skills, knowledge, and abilities as they relate to this position therefore, applicants are encouraged to be clear and specific when describing experience.
Recruiting/Staffing (includes but not limited to):
- Serves as SME and provides analytical and technical advice and guidance to managers and/or supervisors on recruiting strategies and process, special programs, and relocation ( e.g., Permanent Change of Station (PCS)) and retention programs.
- Performs all required duties related to recruiting ( e.g., complex position analysis to determine position and skill requirements, recruiting resources, areas of consideration, and short and long term recruiting needs; and working with managers and/or supervisors to prepare crediting plans).
- Reviews requests for personnel action (SF 52s) and actions by utilizing the CNIC NAF personnel database Systems, Applications and Products Human Resources (SAPHR) for recruitment, employee personnel data changes, processing of awards, etc.
- Ensures accurate and timely payments related to recruiting actions and PCS claims. Provides advice and guidance on PCS related issues.
Employee Relations (includes but not limited to):
- Serves as SME and provides advice and assistance to, and collaborates with, CNIC NAF HQ and Region staff in the area of employee relations ( e.g., performance, discipline).
- Provides guidance to managers and/or supervisors regarding handling of employee relations' issues (e.g., performance, discipline) and action(s) to be taken, and prepares required letters and/or documents.
- Researches and interprets policies on employee relations' issues ( e.g., substance abuse, sexual harassment, changes in working conditions/schedules, leave requests/administration, job related stress).
Benefits (includes but not limited to):
- Serves as SME and performs all required duties, including providing advice and assistance to, and collaborating with, current CNIC NAF HQ and Region staff, retirees, prior CNIC employees, dependents, and/or other NAF Department of Defense (DoD) staff, on matters related to benefits' program administration ( e.g., insurance (medical, dental, life), Long Term Disability, Workers' Compensation (WC), Family Medical Leave Act, Flexible Spending Account, Affordable Care Act).
- Ensures timely and accurate collection of benefit payments for employees depending on leave status, and collects benefits' payments for all NAF employees in a delinquent payment status.
- Conducts annual benefits fair and provides benefits' fair assistance to installation staff.
Retirement (includes but not limited to):
- Serves as SME and provides advice and assistance on portability of benefits to employees transferring between DoD appropriated fund (APF) and NAF employment systems.
- Serves as SME and performs all required duties, including providing advice and assistance to current employees, retirees, prior CNIC employees, dependents, and/or other DoD staff on matters related to CNIC NAF Defined Benefit/Retirement and Defined Contribution/40l(k) Plans.
General (includes but not limited to):
- Explains CNIC NAF HR policies. Participates in regional communications sessions with CNIC NAF HR staff, managers, and/or employees to present information on subject area topics.
- Serves as CNIC NAF liaison working closely with CNIC APF HR staff on issues/actions affecting both APF and NAF employees.
- Develops and presents subject area specific training to both internal and external customers.
- Prepares and analyzes functional area specific reports.
Classification (includes but not limited to):
- Serves as Subject Matter Expert (SME) and provides advice and assistance to managers and/or supervisors on classification matters for all positions assigned to their organizations. Determines appropriate title, series, pay band, and grade levels for white collar and craft and trade positions. Provides advice and assistance to current CNIC NAF HQ employees on classification and/or reclassification of position descriptions and general classification process information.
- Performs complex position analysis in collaboration with managers and/or supervisors in preparation of position descriptions and crediting plans.
- Advises and assists managers and/or supervisors with identifying appropriate pay range within the pay band for a position based on the classification determination.
Requirements
Conditions of employment
- Must pass all applicable records and background check.
- Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolves as a condition of employment.
- Must be a U.S. Citizen to obtain and maintain a Secret Security Clearance.
- Must be able to obtain and maintain a U.S. passport.
Qualifications
Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.
A qualified candidate possesses the following:
- Knowledge of and skill in applying a wide range of HR theories, concepts, and/or practices to perform a variety of difficult and complex assignments in the areas of classification, recruiting, employee relations, labor relations, benefits, and/or retirement.
- Knowledge of CNIC organizational structure and mission(s) of organizations serviced to perform the full range of HR services.
- Knowledge of HR laws; and Office of Personnel Management (OPM), DoD, Department of the Navy (DON), CNIC, and various federal government HR policies, regulations, and procedures related to functionally specific areas of HR.
- Ability to interpret and apply OPM classification guidelines and policies to assist managers and/or supervisors in developing position descriptions and determine appropriate title, series, and pay band/ grade level.
- Ability to identify and determine position and skill requirements to create crediting plans to use in applicant qualification process.
- Ability to analyze resource requirements to identify key positions/competencies and develop training plans/developmental assignments for use with management development programs and/or intern programs.
- Ability to provide advice and assistance and interpret policy and regulations related to employee relations.
- Ability to provide advice and assistance and perform tasks associated with benefits' program administration.
- Ability to interpret retirement plan provisions, review and verify service information, calculate retirement estimates/benefits, and assist with actuarial validation.
- Skill in the use of a Human Resources Information System ( e.g., SAPHR, Defense Civilian Personnel Data System).
- Skill in the use of Microsoft Office Programs ( e.g., Word, Excel, Power Point, Outlook).
- Ability to analyze and prepare clear, concise, and technically sound reports related to work within the Branch.
- Ability to develop and effectively deliver presentations and/or training.
- Ability to communicate effectively both orally and in writing.
Education
A qualified candidate possesses at least one of the following:
- A master's degree or equivalent graduate degree in human resources management, business administration with a HR concentration or a directly related field, or 2 full years of progressively higher-level education leading to such a degree, or LL.B. or J.D., if related.
- At least 3 years of progressively responsible, specialized experience in recruiting and staffing that includes one or more of the following four areas: (1) conducting position analysis; (2) preparing crediting plans and vacancy announcements; (3) advising managers on pay ranges or classification determinations; or (4) processing personnel actions (e.g., recruitment, awards, data changes) in a HR database.
Additional information
Salary is dependent on experience and/or education.
Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States. Salary is dependent on experience and/or education.
This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate. For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.
Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Employees (and their family members) who require medical or dental care in Japan may experience severe limitations accessing medical care both on the military installation and the local economy, and also could incur costly medical expenses. Access for civilian employees and their families to military medical and dental treatment facilities is on a space-available and reimbursable basis only.
Review our benefits
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume.
Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews
Required Documents
The following documents are required at the time of application:
- Resume: limited to two pages, must use font no smaller than 10-point with margins no less that one inch on all sides; please review the link on how to write a federal resume - Resume Requirements
- *Proof of education: official transcripts only; diplomas and degree audits are not acceptable. Failure to provide transcripts will result in an ineligibility rating.
- Proof of training: licensures and certifications are acceptable, must show your name, licensure/certification type, and expiration date (if applicable)
- Proof of current DoW employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50 equivalent.
- If claiming Overseas Family Member Preference (OS Fam Mbr Pref): provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application.
- If claiming Military Spouse Preference (MSP): provide a copy of PCS orders and Family Entry Approval (Military) or Sponsor's Letter of Employment (Civilian) AND a copy of marriage certificate
- If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation.
- If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
*Transcripts must be submitted as proof of education in order to be considered.
How to Apply
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above. When building or uploading your resume, please note there is a two-page limit. The system will restrict any attempts to submit a longer document.
The complete application package must be submitted by 11:59 PM (EST) on 11/06/2026 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13094989It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant
To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status
Next steps
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.
If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.