Human Resources Specialist (Data Systems) Job in Kelly AFB, TX

Vacancy No. 25-9PVIHI857591 Department Air Force Services Agency
Salary $25.00 to $28.00 Grade 4 to 4
Perm/Temp Permanent FT/PT Full-time
Open Date 7/24/2025 Close Date 7/29/2025
Job Link Apply Online Who may apply Public
Locations:
Kelly AFB, TX


Summary

This position will be assigned to the Air Force Service Center at Port San Antonio, TX.

This is a regular full-time category position with guaranteed 40 hrs. per week. Employees appointed to a regular category position are eligible for benefits.


This job is open to

Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.

Duties

Provides day-to-day functional and operational administration of the Human Resources Information Systems to include current personnel and reporting HR systems (Defense Civilian Personnel Data System (DCPDS) and Business Intelligence (BI)) or any future reporting systems to the FSS NAF Human Resources Office. Provides Air Force level advisory service to AFSVC and installation level NAF Human Resources (HR) Sections on HR Information Systems (i.e. DCPDS and BI) including functional and technical advice on problem solving, proper procedures, operation, and maintenance. Assists in conducting functional system testing of data system releases, identifying problems and submitting problem reports prior to field release. Develops clearly defined functional data system requirements in support of installation level NAF HR operational needs. Uses prescribed procedures, identifies needs, researches, develops, coordinates, tests, and follows-up on all changes to personnel system. Works with representatives from Air Force to develop uniform approach where possible. Develops and prepares documentation (regulatory or informational) for existing or proposed system features. Works with Department of Defense Civilian Personnel Advisory Service (DCPAS), Air Force Personnel Operations Agency (AFPOA), AFSVC, and NAF-HRs to define, build, and validate organizational and position hierarchy. Validates and submits written requests for installation NAF-HR User IDs for all HR Information Systems to A1 Service Desk. Works with Army counterparts, as well as, DCPAS in systems development and testing. Maintains work knowledge of laws, rules, regulations, policies, and trends in the area of personnel administration and management to apply to the development of system requirements. Determines the need, establishes procedures and conditions for use of HR personnel systems (i.e. DCPDS and BI) in operations at all levels. Identifies, researches, develops, and implements procedures, determines need for revising data elements and system routines, and establishes instructions pertinent to the employee development and experience history areas for update/retrieval from the employee and position portions of personnel system. Provides functional reports in reporting systems (i.e. BI) and analyzes data as requested. Prepares training materials and conducts training and workshops to acquaint installation level NAF-HR staff with HR personnel and reporting systems (i.e. DCPDS and BI). Prepares recommendations and information for VIH leadership on matters related to NAF personnel and reporting systems (i.e. DCPDS and BI). Assist with development and maintenance of the user's guide. Assists AFSVC and NAF-HRs with questions or findings from central payroll. Performs additional duties as assigned.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12757117

Requirements

Conditions of Employment

  • This position requires the incumbent to complete a T-3 Secret background investigation with favorable results.
  • This position requires that the incumbent be a U.S. Citizen or a Legal U.S. Resident for a minimum of 3 years.
  • This position may require CONUS and OCONUS travel for official business.
  • This position requires the incumbent to possess, or obtain and maintain, a valid regular or official U.S. Passport.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 07/29/2025

Business Based Action, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience:
Experience with HR Information and Reporting Systems. Experience training others having a variety of backgrounds and level of expertise. Experience with managing and executing multiple projects simultaneously.

Knowledge, Skills and Abilities (KSA's):
Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
  1. Experience with DCPDS and BI systems.
  2. Specific experience working with DCPDS NAF Module.
  3. Working knowledge of rules, regulations, policies, and trends in the area of personnel administration and management.
  4. Working knowledge of word processing, spreadsheet, and data applications.

**NOTE: Those qualified applicants who meet both the minimum qualification requirement(s) and highly preferred criteria(s) will be considered best qualified for this position and will be referred to the selecting official(s) first for consideration.

All other applicants will be referred as needed and requested by the selecting official(s).

**Reminder to Applicants: Your experience has to be clearly identified in your resume in order to receive consideration. If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified and you will no longer be considered for this position.

(Format example: Employer name, position title, beginning and ending dates of employment, with summary of duties, etc.)

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Additional information

  • Individual must fully meet qualification/eligibility/background requirements for this position.
  • U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal affiliation or a signed memorandum indicating the installation's decision on the 3-year residency requirement..
  • Male applicants born after December 31, 1959 must be registered for Selective Service.
  • Direct deposit is required.
  • Satisfactorily complete an employment verification (E-Verify) check.
  • A probationary period may be required.
  • Pre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD).
  • Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest.
  • Multiple positions may be filled from this job opportunity announcement. And additional selections may also be made from this job opportunity announcement.
  • Selection(s) are subject to restrictions resulting from hiring preferences and priority consideration eligible.
  • This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and supporting document will be evaluated against the qualifications of the position.

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.

Required Documents

Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:

  • Resume


Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.

Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:

  • Cover Letter
  • DD-214/ Statement of Service
  • Diploma/ GED
  • Disability Letter (VA)
  • License
  • Other (1)
  • Other (2)
  • PCS Orders
  • Professional Certification
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-50/ Notification of Personnel Action
  • Transcript


As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 07/29/2025 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account and designate the document type when submitting your application. Failure to complete this portion will result in an incomplete application package and you will not be further considered for this vacancy.

It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant

To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

Agency contact information

AFSVC HQ NAF HR Office
Address
AFSVC Plans and Force Management
AFSVC/VX
2261 Hughes Ave, Suite #156
Lackland AFB, TX 78236-9852
US

Next steps

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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