Clarification from the agency

This is a Title 5 Civilian Position - You must be a United States Citizen in order to be eligible for this position. Note: This advertisement will close after receiving 10 qualified applications.

As a Human Resources Specialist (Information Systems) GS-0201-11 (Title 5), you will perform the following duties:

1. Provides technical assistance and guidance to supervisors, leadership, and various staff members in the operation, maintenance, and capabilities of various Human Resource Information Systems (HRISs) such as automated personnel systems, automated records management systems, case management systems, personnel records applications, HR In-Processing via virtual platforms, and virtual personnel services. Directs and monitors operation and maintenance of the local personnel system. Analyzes quality control queries, Personnel/Payroll data reconciliations, and rejected data entries from reports.
2. Provides training to familiarize HRO staff, HRO remotes, and supervisors with the HRIS. Advises applicable personnel of any updates for coding, system transactions, and maintaining system security. Provides input for the development of Standard Operating Procedures (SOPs) to be used by HRO staff and customers. Leads periodic formal training designed to inform users of current and future changes. Monitors progress of training until competence is developed within HRO functional areas.
3. Provides advice on the use of data for compiling personnel and statistical reports and preparing personnel action documents. Applies a practical knowledge of human resources management rules, regulations, policies, and procedures that have impact on, or are related to, HRIS. Compiles personnel and statistical reports and advises staff in the proper documentation for personnel actions.
4. Monitors and controls HRIS access. Performs user account management services by identifying users to be added/deleted/modified. Controls groups by assignments and reviews system privileges to ensure confidentiality. Provides customer service for HRIS helpdesk tickets, requests for information and/or assistance.
5. Performs other duties as assigned.

As a Human Resources Specialist (Information Systems) GS-0201-12 (Title 5), you will perform the following duties:

1. Serves as the state technical advisor for HR Information Systems (automated personnel systems, automated records management systems, case management systems, personnel records applications, HR In-Processing via virtual platforms, and virtual personnel services) with a thorough understanding of HRO functional areas and internal processes (e.g., Staffing, Benefits, etc.) and how those inter-relationships impact processing of personnel actions. Works to resolve complex issues that arise which impact multiple functional areas within the HRO. Plans, organizes, manages, and performs duties necessary to accomplish information systems management functions in support of HR programs essential to state Army/Air National Guard operations, training, and readiness missions.
2. Provides technical support services to system users in the field. Develops and interprets policy for HRO functional areas as it relates to HR information systems and applications. Develops impact statements and recommends changes as deemed necessary which may be adopted as internal policy. Provides advice to HRO staff and serviced organization officials to ensure timely implementation of new subsystems and/or enhancements to new or existing systems. Assists with technical, functional, and communications problems of HR applications. Develops local policies/Standard Operating Procedures (SOPs) to implement changes or new programs to improve civilian personnel management operations.
3. Develops state unique quality control (QC) program queries to ensure OPM/DoD standardization is met. Works with HRO functional areas to identify and correct invalid data. Analyzes quality control queries, personnel/payroll data reconciliation, rejected actions and reports to determine trends, problem areas and recommends modifications. Follows up to ensure corrective action is accomplished.
4. Manages access for all HR information systems including accountability, verification, and validation of resources. Performs user account management services by identifying user additions, modifications, deletions, group assignments, and system privileges. Coordinates with appropriate personnel on resolving firewall/server issues too difficult to resolve by the specialist. Resolves printer and client-server issues.
5. May have limited leader responsibilities. Distributes and balances workload among Information System employees. Gives on-the-job training to lower-graded employees. May approve emergency leave for assigned employees in extenuating circumstances. Provides input into annual performance appraisals. Resolves simple complaints and grievances, referring the more serious ones to the supervisor. Recommends training needs for employees. Provides input to the supervisor concerning selections, promotions, reassignments, and recognition of outstanding performance.
6. Performs other duties as assigned.

Conditions of employment

• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a trial period.
• Participation in direct deposit is mandatory.
• This position is not located at a bargaining unit.
• Federal employees currently serving in the competitive service must acknowledge they will voluntarily leave the competitive service by accepting an offer of employment for this NG Title5 excepted service position.
• All job seekers will be required to limit their resumes to 2 pages in length when applying for job opportunity announcements (JOAs)
• *NOTE: Accessioning into this position is contingent upon verification of Security Clearance.
• Promotion Potential to GS-12 without further competition.

Qualifications

NOTE: Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/DD/YY to MM/DD/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume.

NOTE: All job seekers will be required to limit their resumes to 2 pages in length when applying for job opportunity announcements (JOAs)

*NOTE: Accessioning into this position is contingent upon verification of Tier 3 Security Clearance.

WHO CAN APPLY:
GROUP A - All On Board Federal National Guard Employees within Virginia National Guard.
GROUP B - All current Federal Employees (from any agency), all federal re-employable eligible, and/or current Army M-Day and Air DSG within VANG.
GROUP C - All U.S. Citizens.

GENERAL EXPERIENCE: Applicant must have experience, education or training being responsible for planning, operating, and administering the operation of the Human Resources Information Systems (HRIS).

SPECIALIZED EXPERIENCE GS11: Applicant must have at least 12 months of specialized experience, equivalent to at least the GS-09 level, or equivalent pay band in other pay systems in the Federal government. This experience may also have been obtained in the private sector but must demonstrate that it is comparable to the GS grade indicated. This experience must include activities such as:

1. Experience providing technical assistance and guidance to supervisors, leadership, and various staff members in the operation, maintenance, and capabilities of various Human Resource Information Systems (HRISs).
2. Experience providing training to familiarize Human Resources Office (HRO) staff, HRO remotes, and supervisors with the HRIS.
3. Experience providing advice on the use of data for compiling personnel and statistical reports and preparing personnel action documents.
4. Experience in managing the function of the work to be performed.

SPECIALIZED EXPERIENCE GS12: Applicant must have at least 12 months of specialized experience, equivalent to at least the GS-11 level, or equivalent pay band in other pay systems in the Federal government? This experience may also have been obtained in the private sector but must demonstrate that it is comparable to the GS grade indicated. This experience must include activities such as:

1. Experience developing and interpreting policy for HRO functional areas as it relates to HR information systems and applications.
2. Experience serving as the technical advisor for HR Information Systems (automated personnel systems, automated records management systems, case management systems, personnel records applications, HR In-Processing via virtual platforms, and virtual personnel services) with a thorough understanding of HRO functional areas and internal processes (e.g., Staffing, Benefits, etc.) and how those inter-relationships impact processing of personnel actions.
3. Experience developing state unique quality control (QC) program queries to ensure OPM/DoD standardization is met.
4. Experience in managing access for all HR information systems including accountability, verification, and validation of resources.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

To apply for this position, you must submit a complete Application Package which includes:

1. Your resume showing:

• Contact Information-your name and the best way to contact you.
• Relevant work experience-include the employer's name, job title, start and end dates (month/year), the number of hours worked per week and describe how you meet the required qualifications of the job. Federal jobs should include series and grade.
• Education, certifications or licensures.

2. Other supporting documents: SF50 for current Federal Technicians

3.Transcripts: If using education as a substitute for specialized experience.

Priority Placement Program

1. Applicants claiming Priority Placement Program, DoD Military Reserve (MR) and Help National Guard (NG) Technician Eligible must submit the following documentation:
- Military Reserve and National Guard Technician PPP Self Certification Checklist (DD 3145-3)
- Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility
- Notice of Separation confirming of eligibility.

2. Applicants claiming Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement must submit the following documentation:
- Military Reserve and Technician Disability PPP Self Certification Checklist (DD 3145-2)
-Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility
- Notice of Separation confirming of eligibility.

3. Applicants claiming DOD Military Spouse preference must submit the following documentation:
- Marriage Certificate
- Spouses PCS Orders
- Military Spouse PPP Self Certification Checklist.

4. Applicants claiming DOD Retained Grade Preference must submit the following documentation:
-Retained Grade PPP Self-Certification Checklist
-RIF change-to-lower-grade notice
-SF-50 reflecting the RIF change to a lower grade

Veterans Preference (Applicants must submit documentation for Veterans Preference. If no documents are provided the agency cannot establish Veterans Preference and will not begiven preference.) If you are claiming veterans' preference, please submit the following documents. Please see Feds Hire Vets for detail.

1. Veterans claiming 5-point veterans' preference must submit legible copy of yourDD214(s) that indicates the Character of Service at discharge. 5-point preference will not be granted if appropriate documentation is not submitted with your application.
2. 30% Disabled Veterans must submit legible copy of your DD214(s) that indicates the Character of Service at discharge, and VA Disability Letter with percentage of disability OR documentation of disability determination from a branch of the Armed Forces which reflects a compensable service-connected disability of 30% or more.
3. Other 10-point Preference Eligible must submit legible copy of your DD214(s) that indicates the Character of Service at discharge and provide documentation of your other10-point preference. If claiming 10 point preference, you must provide required documentation described on the back of theSF-15 which proves that you are entitled to such preference. 10-point preference will not be granted if appropriate documentation is not submitted with your application.
4. If you are a current active-duty military member who does not have a DD214 and is claiming preference under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces indicating that you will be discharged or released under honorable conditions from active duty within 120 days from the date on the certification. Certifications must be on letterhead from the appropriate military branch and include the following information: military dates of service and expected discharge or release date, character of service, military rank, type of discharge and date when terminal leave will begin. Certifications must be signed by, or by direction of military members' military personnel off ices, unit commanders or higher headquarters. These documents must be submitted for your application to be considered complete. If you do not submit all the above referenced documents your application WILL NOT be forwarded to the nominating official. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, your application can and will be disqualified. Please follow all instructions carefully. Errors or omissions may affect your qualifications. If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified, and you will no longer be considered for this position.

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