Intake Deputy

• Receive and review incoming paper and electronic case related documents to determine conformity with appropriate rules, practices, and court procedures. Examine all pleadings to determine the jurisdiction of the court and accept those that conform to federal and local rules of practice. Check for prior or prohibited filing(s). Monitor for release of exhibits and sealed documents. Receive and route non-case related documents to applicable areas, as appropriate.
• Issue all civil processes such as summonses, subpoenas, writs of garnishment, execution, attachment, and the like.
• Open cases in the Case Management/Electronic Case Files system (CM/ECF) upon receipt of initiating documents such as complaints, indictments, or petitions. Close cases upon receipt of terminating documents such as judgments and closing orders.
• Scan, create PDF files, enter data, and upload documents into the CM/ECF system, including pleadings, petitions, motions, complaints, minutes, orders, and proceedings as necessary to maintain the accuracy and completeness of the electronic case file.
• Provide front line customer service, answer telephones, and provide appropriate procedural information to litigants, the public, chambers, and clerk's office staff. Assist the public in the use of computerized records and information databases.
• Perform cashier duties. Collect appropriate fees and accept deposit of cash for appearance bonds, cash release, and cash cost bonds in admiralty cases. Issue receipts. Secure funds in cash register and balance cash drawer at end of the day. Process credit card payments for filed documents, as applicable.
• Verify attorneys' authority to practice before the court. Accept attorney admission applications. Assist in administering attorney admission oaths maintain attorney admissions database, and issue certificates.
• Sort, classify, and file case documents and records. Retrieve and copy files for the public, court personnel, attorneys, and others. Certify court documents.
• Utilize various computer programs, various electronic databases, and information systems to obtain case information to respond to inquiries, track the movement of files and records, generate bar labels, and perform word processing. Operate personal computer, mailing, copying, records, and scanning equipment.
• Assist with assigning case numbers to new cases, randomly assigning cases to judges, and preparing case files. May assist in reviewing certain electronic filings in CM/ECF for accuracy, completeness, and identification/correction of errors.
• Assist with service of process of court-initiated pleadings to pro se parties and utilizing the sealed document program for service of sealed documents to attorneys and other federal agencies.
• Assist with the review of incoming appellate cases for readiness to proceed. Assist in the preparation of documents and files for forwarding to the Court of Appeals.
• Assists with general jury service questions and processes as needed.

Conditions of employment

• This is a sensitive position within the Judiciary. The successful candidate is hired provisionally, pending the results of an FBI fingerprint and criminal background check.
• The optional background information questions on the AO78, Application for Federal Judicial Branch Employment, are not required to be answered for this position.
• Employees must adhere to the Code of Conduct for Judicial Employees.
• Accepted service appointments are AT WILL and can be terminated with or without cause by the court.
• Electronic Funds Transfer is mandatory for salary payments.

Qualifications

To qualify for this position a candidate must have graduated from high school or equivalent and have one year of specialized experience.

Specialized experience is defined as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Candidates will be evaluated based on their experience and skills that closely align with the requirements of the position.

INCOMPLETE APPLICATION PACKAGES WILL NOT BE CONSIDERED

1. Cover letter detailing why you are applying for this position and what qualities, characteristics and abilities you will bring to the position.
2. Resume
3. Completed AO-78, Application for Judicial Branch Federal Employment - Found at www.uscourts.gov.
4. Most recent performance appraisal from current employer.

Next steps