Jury and Operations Clerk

• Perform duties relating to master wheel refill and grand jury selection. Monitor and record the jury questionnaire process, juror attendance and selection. Provide support and assist jurors during jury service.
• Prepare and mail summons and forms; process juror payments, reimbursements, attendance certificates, returned summons, data entry, and excusal letters.
• Operate the Jury Management System (JMS), eJuror, and related systems; review data quality and correct qualification questionnaires and summons records.
• Prepare and conduct juror orientation; assist with parking, lodging, refreshments, and courtroom directions for trial and grand jury selection.
• Resolve routine deferral, waiver, and special-needs requests; prepare failure-to-appear letters and rescheduling. For high-profile cases, gather supporting documentation and prepare memoranda for judicial decisions.
• Monitor the court calendar to determine the number of jurors needed for jury trials.
• Maintain interactive voice response telephone information for summoned jurors and update juror demographic and contact information.
• Coordinate jury activities with chambers, clerk's office staff, U.S. Marshals Service, U.S. Attorney's Office, and other parties, including for high-profile or lengthy trials.
• Enter and compile empaneled juror information in JMS and eJuror; provide jury panel information to judges, the Clerk of Court, Chief Deputy Clerk and Jury Supervisor.
• Empanel Norfolk and Newport News grand juries, including opening sessions, calling roll, swearing in prospective jurors, reinforcing orientation procedures, and administering oaths to selected grand jurors.
• Prepare monthly and annual statistical reports for submission to the Administrative Office of the U.S. Courts.
• Prepare show-cause memoranda for judges regarding jurors who fail to appear.
• Serve as the District's primary prisoner case assignment clerk and perform prisoner case openings as appropriate
• Manage other case management duties as assigned

Conditions of employment

• Employees must be United States citizens or eligible to work in the United States.
• Employees are required to adhere to the Code of Conduct for Judicial Employees, which is available to applicants to review upon request.
• Employees of the United States District Court are Excepted Service Appointments. Excepted service appointments are "at will" and can be terminated with or without cause by the Court.
• Employees will be hired provisionally pending the results of a background investigation.
• Employees are required to use the Electronic Fund Transfer (EFT) for payroll deposit.
• The Court reserves the right to modify the conditions of this job announcement, to withdraw the job announcement, or to fill the position sooner than the closing date, if a closing date is shown; any of these actions may occur without any prior written or other type of notice.

Qualifications

Applicants must have two years of experience that includes progressive responsibility in jury functions to establish proficiency in court operations, legal terminology, jury administration procedures, and court rules. Candidates should demonstrate skill in using jury management systems, CM/ECF, Databases, and office equipment; strong customer service, written and oral communication, judgement, confidentiality, accuracy, and the ability to manage changing priorities.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and support documentation to ensure you meet the basic qualification requirements. If your complete application meets the basic qualifications, it will be forwarded to the hiring official for further consideration and scored on your level of experience and competencies needed to perform the duties of the position.

1. a cover letter;
2. a resume;
3. a list of professional references; and
4. a completed Application for Judicial Branch Federal Employment (AO78).

Next steps