Lead Administrative Services Specialist

Clarification from the agency

Current Federal employees in permanent competitive service positions in the Department of Justice (status candidates), including well-qualified surplus and displaced DOJ employees (CTAP) in the local commuting area. Merit Promotion/Internal Employees/Agency Employees Only.

If selected for this position, you will join a well-respected team that is responsible for providing administrative support services to support US Attorneys Office litigation activities. Typical work assignments will include:

• Acts as the team leader: ensures that the organizational strategic plan, mission, vision and values are communicated to the team and integrated into the team strategies, goals, objectives, work plans and work products and services;
• Conducts program analysis for support services provided by the Support Services Section;
• Assists with the receipt, internal distribution and dispatching of mail and other material for large volumes of mail;
• Fulfills printing and reproduction orders and requisitions and as required coordinates delivery and pick up of printed materials;
• Participates in the acquisition of complex professional services and equipment requirements for the district;
• Assists with the District's administrative inventory and supply program;
• Prepares recommendations for the utilization of space and participates in moves and arrangement of office furniture and equipment; and
• Provides a wide variety of security services to promote the effective protection of property, personnel, facilities, sensitive and classified information, communications and computer equipment and other resources against criminal, terrorist and hostile activities.

Conditions of employment

• You must be a United States Citizen or National.
• You must be registered for Selective Service, if applicable.
• You must be a current permanent Department of Justice employee with competitive status or a CTAP/RPL eligible candidate.
• Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
• A USA Hire assessment is required. An email will be sent with additional information after you submit your application. You will have 48 hours from the closing date of this announcement to complete the assessment.
• You must meet all qualification requirements within 30 days after the closing date of this announcement and before placement in the position.

Qualifications

GS-11: To be eligible at the GS-11 level, you must meet specialized experience, possess a PhD or have completed the equivalent of three years of post-masters graduate education, OR have a combination of experience and education.

Specialized Experience: Experience conducting program management of administrative support services in at least four of the following areas: mail processing, printing and reproduction, procurement, inventory and supply, space and facilities management, or physical and personnel security. My program management of these areas included conducting studies and analyses of administrative services to make them more efficient and effective.

Education: Possess a PhD or equivalent graduate degree in a related field such as business administration or public administration; or possess three years (post master's degree) of progressively higher-level graduate education leading to a Ph.D. in a related field such as business administration or public administration.

Combining Experience and Education: I have a combination of specialized experience and graduate education which when combined equal 100% of the requirements.

Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

You MUST meet all qualification requirements, including time-in-grade, by 09/12/2026 of this announcement.

Your resume must support your responses to the application questionnaire and the qualification requirements. Failure to do so may result in an ineligible rating.See the Required Documents section for important notes about what must be included in your resume.

After you submit this application, you will receive an e-mail informing you that a USA Hire assessment is required of you. You will have 48 hours from the closing date of this announcement 09/12/2026 to complete the assessment as this assessment is part of your application.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement closes, a review of your resume and supporting documentation will be conducted by the HR Specialist. This information will be compared against your responses to the application questionnaire to determine your eligibility for Federal employment, and then whether you are qualified for this particular position. If a determination is made that you have inflated your responses when compared to your background information, you may be deemed ineligible.

Additionally, you must meet the area of consideration (see above). Applicants who do not meet this are ineligible for consideration.

Basis of Rating: DOJ's Merit Promotion Procedures will be used to evaluate candidates.

Your qualifications will be evaluated on the following competencies (knowledge, skills, and other characteristics):

• Attention to Detail
• Customer Service
• Decision Making
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Reading Comprehension
• Reasoning
• Self-Management
• Stress Tolerance
• Teamwork

It is your responsibility to carefully review the list of required documents below and submit the necessary documentation based on your eligibility.

• Resume

• Official position title,
• Employer name and contact information,
• Start and end dates (including month and year),
• Indicate full-time or number of hours worked per week if part-time, and
• A list of duties performed and accomplishments.

1. Most recent performance appraisal: Must submit a signed copy of your most recent performance evaluation or appraisal showing your final rating. If a performance appraisal is not available submit a statement explaining why one is not available.
2. Awards: Submit a list of any awards (e.g. superior performance awards, special act or achievement awards, quality step increase, etc.) you received in the last 5 years. If you do not have your most recent performance appraisal/evaluation, please submit a statement as to why it is not available.

1. A copy of your RIF separation notice; notice of proposed removal for declining a directed geographic relocation outside of the local commuting area; a Certificate of Expected Separation ; or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, or a notice of eligibility for discontinued service retirement).
2. A copy of your most recent performance appraisal and SF-50 "Notification of Personnel Action" noting current position, grade/band level, promotion potential, and duty location.

1. Your transcript must come from a nationally accredited educational institution recognized by the Department of Education.
2. If submitting a foreign transcript, you must have the transcript reviewed by an approved foreign education review organization recognized by the Department of Education.
3. Please do not submit electronic transcripts with documentation security protection, these may prevent our application system from accepting and processing the document.

Next steps