Summary
The Oklahoma City VA Healthcare System is currently recruiting a Lead Medical Supply Technician (Sterile Processing) Censitrac Coordinator to provide care to our Veterans as part of Nursing, Operations Service.
This is an OPEN CONTINUOUS ANNOUNCEMENT. Applications will be accepted on an ongoing basis and qualified candidates will be considered as vacancies become available.
Clarification from the agency
This announcement is open to the Public. If you are a current Department of Veterans Affairs Employee or Past/Current/Upcoming Health Professional Trainee, please apply to Announcement #CBSU-12132575-23-JL. Veterans' preference does NOT apply for this announcement per 38 U.S.C. ยง 7412.
Duties
The Lead Medical Supply Technician (Censitrac Systems Administrator and Instrument/equipment coordinator) will plan and direct the day-to-day workings of the tracking system and have a thorough understanding of the development, building, and maintaining of the product for the facility. The incumbent will provide technical support of the Instrument Management System. The incumbent will also assist in the efforts for performance improvement of provided services to ensure excellence in clinical outcomes and customer satisfaction. Acts as a liaison with the tracking system, support services and other departments for initiating and maintaining Reusable medical equipment, facility Information Systems, and Contract Software Vendor. Is the Administrator for all hardware, software and accessory equipment needed to operate efficient tracking systems.
Major duties and responsibilities include, but are not limited to:
- Demonstrates a thorough knowledge of the goals and function of Sterile Processing, and the role of an effective tracking system contributes to a successful department. The incumbent will have knowledge of the processes for Reusable Medical Equipment (RME) as required by this position.
- Basic knowledge of medical terminology to assemble specialty operating room/clinic instrument sets, surgical instruments used in the operating and clinic settings, event-related packaging regarding sterility, medical terminology, anatomy and physiology, microbiology, medical conditions and procedures, and sterility principles regarding instrumentation.
- In-depth knowledge of sterilization and cleaning equipment, vendor policy and instrument management, and record management.
- The incumbent will be able to demonstrate their ability to utilize an acceptable proficiency in the use of RME appropriate to this position.
- Tracks additions, modifications and deletions made to instrument set count sheets.
- Assists in the development of a disaster plan downtime procedures for the IMS/TMS, sterilization equipment, and other systems related to the data that is captured in the tracking system.
- Runs routine administrative reports and provide to the Chief and Assistant Chief SPS and the Reusable Medical equipment Coordinator, relating to new users added to the system, changes in access level for current user; Date of last log on; Unsuccessful log on attempts (identifying potential for PW hacking or use of another's profile).
- Assists in developing staff competencies for the effective and proper use of the tracking system Serves as department hardware/software and TMS support representative by identifying department needs and by ensuring highest level of performance.
- Review performance of Censitrac/TMS problems/errors as they occur and suggest ways to prevent reoccurrence
- In collaboration with the Manager, directs the overall activities of Censitrac
- Assists the department Educator for orientation, training, and ongoing changes as new features are added
- Works with Facility IT and Biomed to create a middle layer of troubleshooting administration unless hardware related.
- Orients new employees to the department IMS
- Works with Censis Technologies, Inc and TMS in troubleshooting documentation issues or system performance issues.
- Attend the CtUC annual conferences as budget allows. Attendance to the conference should be no less than every other year.
- Demonstrates knowledge of, and compliance with hospital and departmental policies and procedures including Performance Improvement and system administrative routine reporting.
- Reports immediately to Chief and Assistant Chief SPS when breaks occur for immediate corrective actions. - Monitors Biological monitoring of all modes of sterilization and investigation and correction as needed.
- Collects data and establishes benchmarks for quality improvement
- Collaborates with other departments to ensure the appropriate professional standards are consistently applied in the Sterile Processing department
- Trains and manages staff assigned to instrument marking, substitute approvals, and data entry to the system. Research, plans, and implements new functionality to all shifts. Oversees those responsible for approving instrument substitutes, proper usage of the loaner and maintenance modules in Censitrac, avoiding a backlog of old data
- Receives, analyzes, and resolves all day-to-day user questions concerning system processing.
Preferred experience: Experience in Censitrac or related program
Work Schedule: Varies based on the needs of the department
Telework: Not Available
Virtual: This is not a virtual position.
Functional Statement #: 58239-O
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required
Conditions of Employment
- You must be a U.S. Citizen to apply for this job.
- All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
- Selective Service Registration is required for males born after 12/31/1959.
- Must be proficient in written and spoken English.
- You may be required to serve a probationary period.
- Subject to background/security investigation.
- Selected applicants will be required to complete an online onboarding process.
- Must pass pre-employment physical examination.
- Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
- Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.
Qualifications
Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.
Basic Requirements:
- Citizenship: Be a citizen of the United States.
- English Proficiency: Must be proficient in spoken and written English.
- Experience: Six (6) months of experience that demonstrates the applicant's ability to perform the work or provides an understanding of the work; OR
- Education: One (1) year above high school that included at least six (6) semester hours in health care related courses such as sterile processing, nursing assistant, hospital corpsman, and operating room and surgical technician courses or other courses related to the position; OR
- Experience/Education Combination: Equivalent combination of experience and education are qualifying for entry level for which both education and experience are acceptable
Grade Determinations: GS-08, Lead Medical Supply Technician:
Experience: One (1) year of experience equivalent to the next lower grade level of GS-07.
In addition to the basic requirements and one (1) year of experience at the next lower grade, the applicant must demonstrate the following knowledge, skills, and abilities (KSAs):
- Ability to read and interpret written procedures and select appropriate action in order to instruct staff in correct procedures and protocols for completing assignments.
- Ability to communicate orally and in writing to ensure staff compliance with written directives, rules, and regulations.
- Skill in interpersonal relationships in dealing with employees, team leaders, and managers.
- Knowledge of sterility principles in order to instruct staff on decontamination procedures.
- Ability to lead individuals, manage priorities, and schedule work assignments.
References: VA Handbook 5005/83, Part II, Appendix G47
The full performance level of this vacancy is GS-08. The actual grade at which an applicant may be selected for this vacancy is GS-08.
Physical Requirements: This work is performed in various settings: decontamination, preparation, clean sterile supply (preparation) and in other services and departments throughout the medical facility and campus. The incumbent may be required to work in areas that are hot, cold, drafty and poorly lighted. The employee is subject to the possibility of falls, scrapes, cuts, bruises, and other injuries from material handling equipment. The work requires standing and walking during the entire workday and frequent bending and lifting of packages (occasionally weighing as much as 50 pounds). The work requires dexterity and visual acuity for manipulating, disassembly and assembly of instrumentation. On a regular and recurring basis, the employee alternates between a contaminated environment and a carefully controlled clean environment. The employee wears special clothing, hair covers, personal protective equipment and shoe covers that can be uncomfortably warm. The employee uses insulated gloves to remove carts from sterilizers. The employee is subject to burns from accidentally touching hot items. The hazards of working around minute quantities of sterilizing gasses are unknown. The employee often works around body fluids, mucous, excretions, and bits of tissue, some of which may be foul smelling. Strong, unpleasant odors are encountered while decontaminating bloody or grossly contaminated instrumentation or reusable medical equipment. The work area is noisy due to the clatter of metal instruments, rumbling of carts and operation of pre-sterilizing equipment. These physical requirements will be consistent with VA Directive Handbook 5019.
Education
IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your application, resume, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
WE HIGHLY RECOMMEND YOU USE THE FEDERAL RESUME BUILDER ON USA JOBS AS IT PROMPTS YOU TO ADD REQUIRED INFOMATION NEEDED TO DETERMINATION ELIGIBILITY AND QUALIFICATIONS.
To apply for this position, you must provide a complete Application Package which includes:
- REQUIRED: Resume or CV. Your resume must have the following information for each position you have held, job title, duties, dates of employment including month and year start/end dates, and full-time or part-time status with the number of hours worked each week. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).
- REQUIRED if APPLICABLE: Copy of transcripts is required with conferred degree stated. Unofficial copy is acceptable for application purposes, however official copy will be confirmed prior to appointment.
- REQUESTED: VA-FORM 10-2850c Application Associated Health Occupations. The VA Form 10-2850c Application for Associated Health Occupations can be found at: https://www.va.gov/vaforms/medical/pdf/vha-10-2850c-fill.pdf
- REQUIRED: Copy of SF-50 Notice of Personnel Action. Please submit your most current SF-50. It must show your job title, series, current grade and step and appointment type to verify status.
The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to ensure you have included all documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), etc.
- Cover Letter
- DD-214/ Statement of Service
- Disability Letter (VA)
- VAF 10-2850c
- Professional Certification
- Resume
- Separation Notice (RIF)
- SF-15
- SF-50/ Notification of Personnel Action
- Transcript
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
All applicants are encouraged to apply online. To apply for this position, you must complete the full questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (Eastern Standard Time) on 12/15/2023 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12118985.
- To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
- Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.
Next steps
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.
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