Summary
This position is located in the Civil Rights Division's (Division), Administrative Management Section (ADM). As a Litigation Support Specialist, you will be an expert in Electronic Discovery and litigation support activities and manages the litigation technology and support components associated with one or more complex and highly technical cases and/or projects, as dictated by project requirements and staffing levels within the Division.
This job is open to
Clarification from the agency
United States Citizens or National
Duties
As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.
The incumbent will serve as a Litigation Support Specialist. Duties include, but are not limited to:
- As subject matter expert, incumbent identifies E-Discovery and litigation support personnel to create, operate, and maintain the automated litigation system process.
- Provides advice to attorneys and legal staff teams in understanding advanced analytics, machine learning and artificial intelligence capabilities of supported software tools and applications and advises trial staff on leveraging these tools to meet critical case needs.
- Serves as the primary Electronic Discovery participant in pretrial (i.e., depositions, hearings, Rule 26(f) conferences, etc.) and trial proceedings; instructs and trains attorneys and support staff on the use of cutting-edge litigation support technologies; and performs support duties associated with, electronic presentations in the courtroom and pretrial conferences.
- Designs and manages database systems (i.e., Relativity, IPRO) for access by multiple users and monitors data integrity to ensure the accuracy and currency of the information contained within the databases.
- Prepares and provides periodic status reports for use by other senior-level staff and Division management to keep abreast of litigation support activity planned or under way and budget status.
- Responds to questions that arise concerning electronic litigation support.
Requirements
Conditions of Employment
- Must be a U.S. Citizen.
- Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/Home/Registration).
- DOJ uses E-Verify, an internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities, by visiting www.e-verify.gov/.
- You may be required to complete a pre-employment security screening to initiate your background investigation, which includes a drug screening. Continued employment is contingent upon successful completion and adjudication of your investigation.
- You may be required to successfully complete a one-year probationary period.
- Only experience obtained by the closing date of this announcement will be considered.
Qualifications
Specialized Experience Requirements
Specialized experience for the GS-13: You must have one (1) year of specialized experience that has equipped you with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. To be creditable, specialized experience must have been equivalent to at least the GS-12 level in the Federal service, public or other private sectors. Specialized experience includes ALL of the following:
- Meeting with trial attorneys and professional administrative staff to discuss and gather case requirements: AND
- Applying knowledge of automated litigation support applications and best practices, concepts, methods, and procedures to carry out case support; AND
- Experience with document review platforms, such as Relativity, to provide guidance capturing relevant case data from a document collection: AND
- Experience with the Electronic Discovery Reference Model (EDRM) for eDiscovery processing and case support.
Specialized experience for the GS-12: You must have one (1) year of specialized experience that has equipped you with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. To be creditable, specialized experience must have been equivalent to at least the GS-11 level in the Federal service, public or other private sectors. Specialized experience includes ALL of the following:
- Meeting with trial attorneys and professional administrative staff to discuss and gather case requirements; AND
- Applying knowledge of automated litigation support applications and best practices, concepts, methods, and procedures to carry out case support; AND
- Developing a plan to review and process data to create a database.
In order to be rated as qualified for this position, we must be able to determine that you meet the specialized experience requirement - please be sure to include this information in your resume. To be creditable, this experience must have been equivalent in difficulty and complexity to the next lower grade of the position to be filled.
Specialized experience is defined as experience that has equipped the applicant with the particular knowledge, skills and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
All qualifications and education requirements (if applicable) must be met by the closing date of this announcement and clearly documented in your resume.
YOUR RESUME MUST support your responses to the online questionnaire and provide specific details as to how your experience meets the specialized experience as described in the vacancy announcement. If you are using experience to meet all or part of the qualification requirements, please ensure that your resume includes the month and year that you began and ended each position held or that position will not be credited toward meeting the specialized experience requirement. Part-time employment will be prorated in crediting experience. Failure to provide details will result in an ineligible rating. Your latest resume submitted for this vacancy announcement will be used to determine qualifications and supersedes previous submissions.
Education
This position does not have an education qualification requirement.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures. Once the announcement closes, a review of your resume and supporting documentation will be conducted by the HR Specialist or Subject-Matter-Expert (SME). This information will be compared against your responses to the assessment questionnaire to determine your eligibility for Federal employment, and then whether you are qualified for this particular position. If a determination is made that you have inflated your responses when compared to your application materials, you may be deemed ineligible, or your score may be adjusted to more accurately reflect your skills and abilities.
If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.
Your qualifications will be evaluated on the following competencies:
Attention to Detail, Compliance, Customer Service, Database Management, Decision Making, Financial Management, Flexibility, Integrity/Honesty, Interpersonal Skills, Learning, Planning and Evaluating, Project Management, Reading Comprehension, Reasoning, Self-Management, Stress Tolerance, Teamwork, and Writing
We recommend that you preview the online questions for this announcement before you start the application process. You may preview the assessment questionnaire by clicking here: https://apply.usastaffing.gov/ViewQuestionnaire/12564689
In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
Please Note: Additional candidates may be selected if more positions become available in the Division within 90 days after the HR office issues the selection certificate.
Required Documents
The following documents are required for your application to be complete. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in mail service, your system failure or downtime, etc. Encrypted and digitally signed documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration. For additional information on uploading documents in USAJobs, please refer to this link: https://www.usajobs.gov/Help/how-to/account/documents/upload/.
- Required, Resume - All Applicants: To receive credit for experience contained in your resume, your employment history must include the start and end dates in the month and year format (MM/YYYY), and include the number of hours worked per week. Failure to follow this format may result in disqualification. Part-time employment will be prorated in crediting experience. Failure to provide details will result in an ineligible rating. (Cover letter optional). Please see - "USAJOBS - What should I leave out of my resume?" for specific information on what to leave out of your resume. Your latest resume submitted for this vacancy announcement will be used to determine qualifications and supersedes previous submissions.
- Required if you meet qualifications based on education: An unofficial college transcript (Note: If you are selected for this position, official transcript will be required prior to your first day.) and foreign education evaluation documentation, if applicable, as described under the "Qualifications" section of this vacancy announcement.
- Required, Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable: If you are claiming CTAP/ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(u) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the Agency notice, your most recent performance rating, and your most recent SF-50 Notification of Personnel Action for Competitive Appointment.
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- Worker's Compensation Separation: Agency certification of inability to place employee AND Notification of Separation OR Separation SF-50.
- Disability Annuity Termination: Notification from OPM of disability annuity termination AND Separation SF-50 of the last position held.
- Military Reserve or National Guard Technician Special Disability Retirement Annuity under 5 U.S.C. 8337(h) or 8456: Certification of special disability retirement annuity from a military department or National Guard Bureau AND Separation SF-50 of the last position held.
- Required, if claiming Veterans Preference:
- If you are a Discharged, Non-Disabled Veteran, you must submit a copy of your DD-214 showing character of discharge (Member 4 copy), or other Documentation of Service and Separation under Honorable Conditions, as listed on the SF-15. If you don't have your DD-214, you may request it after discharge from the National Archives.
- If you are a veteran within 120 days of discharge, you must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active duty service, 5) any campaign or expeditionary medals received, & 6) dated within 120 days of your separation.
- If you are a Disabled Veteran, Purple Heart Recipient, or Parent or Spouse of a Disabled or Deceased Veteran, you must submit all additional proof required by the SF-15, and if applicable, a completed SF-15. You may request a copy of your Department of Veterans Affairs letter from www.ebenefits.va.gov or call 1-800-827-1000 to establish proof of disability. For more information: https://www.opm.gov/fedshirevets/veteran-job-seekers/veteran-family-members/
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include submission of the required documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (EST) on 10/18/2024 to receive consideration. The application process is as follows:
- To begin the application process, click the Apply Online button.
- Answer the questions presented in the application and attach all necessary supporting documentation.
- Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date.
- After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you via email notification. The email may be routed to your "Spam" or "Junk" folder.
- If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Click here for Computer System Requirements (https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_System_Requirements)
- Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found in your USAJOBS account under the "Track my application" link for the corresponding application.
You may update your application, including supporting documentation, at any time during the announcement open period by returning to your USAJOBS account. This option will no longer be available once the announcement has closed.
To verify the status of your application both during and after the announcement open period, log into your USAJOBS account at https://www.usajobs.gov. On the Home page, scroll down and locate your job application. Once the job has been located, click the "Track this application" link on the right under the application date. The page will refresh to display the Agency's Application Information page where you can scroll down and review any notifications the agency has sent you. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
It is your responsibility to ensure your responses and all required documentation is submitted prior to the closing date. For additional information on uploading documents in USAJobs, please refer to this link: https://www.usajobs.gov/Help/how-to/account/documents/upload/.
Next steps
Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Americans with Disabilities Act (ADA). Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments. To be considered for the position, you must meet all qualifications, including meeting or exceeding the cut score on the required assessments.
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated. You will receive another notification about the status of your application. Click here to learn more about checking your application status, or see what each application status means.
After a review of your complete application package you will be notified of your rating and/or referral to the hiring official. If further evaluation or interviews are required you will be contacted. If a tentative job offer is made, we will conduct a suitability/security background investigation.
We strive to extend a final offer of employment within 90 days from the close of this announcement. Additional selections may be made from this announcement if openings in other offices occur within 90 days.
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