Clarification from the agency

All current Washington National Guard T5 employees (internal)

A GS-0343-12, MANAGEMENT AND PROGRAM ANALYST (COOPERATIVE AGREEMENTS):

• Develops and modifies Special Military Projects, Cooperative Agreements, Grants, General Terms & Conditions (GT&C), FS Form 7600s, MOUs, support agreements, and related operational and business procedures.
• Manages cooperative agreement duties, including pre-negotiation, reimbursements, and administration from inception to closeout.
• Plans and oversees complex long-term (5-year) Cooperative Agreements, ensuring state contracting operations, resources, and services meet objectives using analytical and evaluative methods.
• Independently manages sensitive cooperative agreement issues, ensuring compliance with regulatory and enforcement programs through audits, controls, and evaluations.
• Coordinates with the state Military Department Resource Manager and NGB Contracting to support the state National Guard (NG) mission and programs by providing planning and analysis expertise.
• Prepares and negotiates support agreements, MOAs, and MOUs.
• Works with State Program Managers, the Department of Military Affairs, and the State Adjutant General to implement the Cooperative Agreement Consolidated Personnel Plan.
• Negotiates agreements with ARNG, ANG units, and Federal/non-Federal partners, including USAF, USN, USMC, USAR, DIA, DLA, DARPA, GSA, USDA, NASA, and others.
• Uses qualitative and quantitative techniques to analyze and measure the efficiency and productivity of GT&C and Construction Cooperative Agreements, and related technical programs (e.g., ARNG/ANG Facilities Operations, Security Guard Program, ChalleNGe/StarBase Youth Programs, Dining Facility Operations, Aviation Training, Telecommunications, and Family Readiness Programs).
• Prepares project papers, staff reports, and briefings for NGB PARC, NGB Directorate Staff, and state managers to ensure program compliance and foster understanding of the Cooperative Agreements Program.
• Advises Federal staff and non-Federal recipients to achieve program goals.
• Communicates administrative updates, resolves issues, and provides leadership to workgroups within the grants management community.
• Conducts quarterly Joint Review Program (JRP) inspections and reconciliations of federal and state records, assigning corrective actions as needed.
• Serves as a technical authority in policy and procedural reviews, responding to inquiries and preparing position papers and special reports.
• Evaluates mission effectiveness of the Cooperative Agreements Program by conducting internal reviews, evaluations, and checklists to ensure compliance with laws and regulations.
• Oversees scheduled and unscheduled evaluations of managerial, personnel, and technical aspects of Cooperative Agreements.
• Coordinates between the Department of Defense, Department of the Army, Defense Contracting and Acquisition Agency, National Guard Bureau, USPFO, state agencies, and other Federal and state offices.
• Ensures compliance with management controls, audits, and regulations for federally reimbursed state facilities and services.
• As the Cooperative Agreements Program and Grants Officer Representative, conducts periodic inspections of federally funded projects and ensures safety regulations are followed.
• Performs technical reviews of documents such as MCAs, MCCAs, Special Military Project CAs, and CA Appendices related to facilities, environmental resources, security, telecommunications, aviation base operations, dining facilities, transportation, logistics, and other programs.
• Recommends approval or disapproval to the USPFO for cases requiring endorsement.
• Coordinates and attends meetings with high-level officials, including the DA, NGB, USPFO, the Adjutant General's Joint Staff, and state/local officials.
• Conducts cooperative agreement council meetings to update policies and procedures.
• Oversees financial and regulatory reconciliation reviews with Federal and state program managers and ensures quality control for all MCA, MCCA, and support agreement programs.

Conditions of employment

• Federal employment suitability as determined by a background investigation.
• Participation in direct deposit is mandatory.
• U.S. Citizenship is required.
• A resume and supporting documents must be submitted (see "How to Apply").
• Must be able to obtain and maintain the appropriate SECRET security clearance of the position or be able to obtain a clearance within one year of appointment.
• This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
• Position requires ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
• Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
• Duties and responsibilities may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.
• Must have a valid state driver’s license for the state in which they live or are principally employed.
• May be required to travel by car, in military and/or commercial aircraft, and by other means of transportation as appropriate to perform temporary duty assignments
• Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
• Position designated as Essential Personnel and subject to duty in preparation for, or in response to, a state emergency or disaster declaration. Designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG.
• Maintains appropriate agency grants management certification. Fiscal Law, Master Cooperative Agreement Training certification every 3 years.

Qualifications

GENERAL EXPERIENCE:

Experience, education, or training in administrative, professional, investigative, technical, or other responsible work which demonstrates analytical ability and a practical and theoretical knowledge of the functions, processes, and principles of management. Knowledge of the National Guard organizational structures, functions, procedures, and techniques. Experience using computer and automation systems.

SPECIALIZED EXPERIENCE:
Must have at least 36 months experience analyzing and interpreting policies and the procedures of higher headquarters/management as to applicability to current policies, experience presenting and discussing complex matters in a clear and convincing manner, and experience in communicating with people from various backgrounds and circumstances.

-OR-

12 months specialized experience, education, or training equivalent to at least the next lower grade level. ***You must provide your latest SF50, Notification of Personnel Action, or equivalent (only if your agency does not used SF50s), to show you meet this rule.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. Your responses must be supported by your application package or you may be excluded from consideration for this position. You may also be excluded from consideration if you indicate that you are unwilling to accept the lower grade and determination is made that you are not qualified at the higher grade. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, as well as the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed above. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities, and other characteristics). NOTE: You do not have to respond to the KSA's separately but your resume should contain sufficient information to demonstrate possession of the KSA's.

• Knowledge:
  • of agency programs, activities, missions, policies, & objectives
  • of management principles, processes, & analytical/evaluative methods to assess program efficiency & effectiveness
  • of fiscal law & its application in regulatory or enforcement programs
• Skill:
  • in program evaluation & measurement techniques to assess compliance with agency rules & regulations and evaluate program accomplishments
  • in performing management tasks such as developing, implementing, analyzing, evaluating, and advising on processes and procedures
  • in planning, organizing, & directing team efforts for developing and implementing Cooperative Agreements
  • in ensuring internal compliance with policies, laws, & regulations governing government programs
• Ability
  • to evaluate government programs for operational effectiveness, efficiency, & productivity, ensuring compliance with established policies, laws, & regulations
  • to apply analytical and evaluative methods to assess and improve the Cooperative Agreement Program
  • to effectively negotiate with management to gain acceptance of recommendations involving significant resources or procedural changes
  • to identify, analyze, & resolve complex programmatic and operational challenges
  • to develop & implement improvements in the Cooperative Agreement Program and related procedures
  • to lead & coordinate team efforts in planning, organizing, & implementing Cooperative Agreements
  • to advise management, present recommendations, & foster understanding of program objectives & changes
  • to manage substantial resources & oversee significant changes in established procedures
  • in selecting & applying evaluation & measurement techniques to determine compliance & assess program outcomes

To apply for this position, you are required to submit a complete application package. If you fail to provide this documents/information, you will be marked as having an incomplete application package and will not be considered any further. Resumes must be in your own words. Resumes that are verbatim, from this announcement, will not be considered.

A complete application package includes:

1. Resume must NOT exceed two (2) pages, IAW Merit Hiring Plan and must include:
   • Contact information
     • Full Name
     • Email Address
     • Phone Number
   • Relevant work history that demonstrates specialized experience for the position you are applying to
     • Position Title
     • Organization/Department/Unit
     • Hours worked per week
     • Dates (format must include Month and Year) of employment
     • Duties performed
     • Series and grade for federal positions, if held
   • Resumes exceeding 2 pages will not be considered. For more guidance please see new resume guidance.
   • If your resume includes the below listed content, it will not be used to make an eligibility/qualification determination, and you will not be considered for this vacancy.
     • Classified or government sensitive information
     • Social Security Number (SSN)
     • Photos of yourself
     • Personal information, such as age, gender, religious affiliation, etc.
2. Do not include encrypted and/or digitally signed documents because they become corrupted and you will not receive credit for submitting them.
3. If you are claiming Military Spouse Preference, you MUST include a copy of the Military Spouse PPP Self-Certification Checklist along with the documents identified on the checklist to verify your eligibility for MSP.
   • Acceptable documentation of your preference eligibility includes at a minimum:
     • A copy of the PCS orders
     • Military Spouse PPP Self-Certification Checklist
     • Your marriage certificate or license (if you are not on the PCS Orders).
4. If you believe you are eligible for Veteran's Preference in hiring, you must claim preference and provide supporting documentation.*** To determine if you qualify for Veteran's Preference in hiring, please use the following link provided by the U.S. Department of Labor.***
   • Completed SF15, etc. (SF15 is required for 10-point preference) You will not receive 10 point preference without a completed SF15. The SF15 will indicate additional required documents, that you MUST provide with your application to receive 10 point preference.
5. Other support documentation (optional or required based on the vacancy announcement)
   • Cover Letter
   • SF-50 (latest non-award SF-50)
   • Transcript (s)

***For current National Guard/Reserve members, please document your military work experience as follows: (You may adjust the format, so that you do not exceed the two (2) page resume limit, as long as your resume clearly reflects your military employment history.)

List month joined (to/from) based on your enlistment contract (DD4) or (Oath) for Officers. If you have gaps in service, list them separately.

Example:04 Sep 2019 to 03 Sep 2023
Washington Air National Guard
Traditional Member
20 hours per month
POSITIONS TITLE MOS/AFSC
Personnel Superintendent 3S091
Duties

Military Orders During this period: (list multiple periods if everything else is the same: Order Type, Duties, & Purpose

04 Nov 2019 to 03 Dec 2019
40 hours per week
15 Mar 2020 to 14 May 2020
40 hours per week
Type of Order: ADOS/AT/ST/AGR
Order Purpose:
Duties:

***If there are multiple purposes on a single order (ie. BMT then Tech Training/AIT), list specific periods. Example: Order cover 02 Sep 2020 to 12 Mar 2021:

List 02 Sep 2020 to 01 Nov 2020 as BMT and 02 Nov 2020 to 12 Mar 2021 as Tech Training/AIT

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