Duties
A. Receives, reviews, and classifies a variety of complex accounting documents/transactions, such as systems with extensive subdivision of accounts, frequent and varied adjustments to accounts, and a number of different programs. Processes accounting transactions for a wide variety of functions including obligations, accrued expenditures, disbursements, appropriation refunds, reimbursable orders, expenditure vouchers, and rejected transactions. Conducts detailed examination of transactions, research for required information, and classifies accounting data for assigned accounts. Verifies source documents for accuracy, determines necessary accounting transactions, and codes transactions. Verifies mathematical accuracy of transactions by comparison to the ledger. Corrects invalid or incorrect entries. Advises supervisor of unusual situations/problems encountered, recommending appropriate solutions that could result in changes in processing procedures.
- Verifies accuracy and completeness of accounting data within established time frames.
- Codes and processes accounting transactions in accordance with agency instructions, policies, and accepted practices.
B. Reconciles Accounting Transactions. Posts, maintains, controls, and reconciles accounting transactions and records for multiple accounts. Posts general ledger accounts from original documents received. Reviews, examines, verifies, and analyzes a variety of documents for validity and accuracy. Documents include purchase orders, invoices, vouchers, property records, income sources and electronically transmitted point of sale transactions. Verifies transfer summaries, payroll summaries, daily activity report summaries, general journal vouchers, accrual journal vouchers, and inventory summaries. Certifies fund availability to cover all commitments and obligations and certifies vouchers for payments in accordance with the Prompt Payment Act. Reconciles subsidiary ledgers to general ledgers for accounts having a variety of transactions. Researches and determines cause of discrepancies and initiates necessary adjustments. Prepares financial documents (e.g., work papers, balance sheets, financial statements, etc.).
- Determines account discrepancies and initiates adjustments.
- Performs adjustments to ensure balances are in agreement within the reconciliation period.
- Prepares financial documents with accuracy and timeliness.
C. Analyzes and examines accounting data and accounts to resolve nonstandard transactions, complaints, or discrepancies. Utilizes extensive knowledge of accounting procedures and techniques to verify specialized ledgers and SAP accounting data. Maintains and reconciles budget and accounting records in implementing standard accrual accounting principles. Research problems or errors that require reconciling and reconstructing incomplete information.
- Monitors fund balances ensuring there are no violations of public law.
- Prepares accurate worksheets/reports reflecting discrepancies and promptly takes corrective action.
- Analyzes and examines accounting data for proper maintenance of accounts.
D. Prepares Reports. Posts balance to the general ledger and balance all journals and subsidiary ledgers and closes accounts. Prepares reports and performs other miscellaneous technical tasks in support of accounting functions that includes operating statements, balance sheets, and other month end financial statements required. Enters data and prepares monthly budget to actual performance reports. Prepares monthly reports, correspondence, and follows-up on flagged documents (e.g., inactive, un-liquidated obligations, etc.). Prepares required forms or enters data into the SAP computerized system.
- Prepares reports and correspondence relating to accounting issues.
- Enters data into the automated system with accuracy and timeliness.
Requirements
Conditions of Employment
- Must meet Federal Employment suitability requirements and successful completion of background investigation. Background Investigations are conducted using fingerprint identification and completion of background inquiry forms.
- Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
Qualifications
In-depth or broad knowledge of NAF accounting procedures and techniques to understand and work with a total accounting system which involves different programs that generate a large variety of transactions.
Skill in applying extensive and diverse accounting regulations, operations, and procedures governing a wide variety of types of related transactions to resolve nonstandard transactions, complaints, or discrepancies, provide advice, or perform other work that requires authoritative procedural knowledge.
Skill in the use of SAP general ledger and subsidiary accounts in an account structure requiring a number of asset and liability control accounts and considerable subdivision of accounts.
Knowledge of and ability to analyze the interrelationship of accounts that are affected by varied transactions to monitor accounts.
Knowledge of the interrelationships of accounts and the effect of debit and credit transactions on the overall system of ledgers.
Skill in applying knowledge of accounting terminology and procedures to enter, modify, retrieve, correct, and delete information in the SAP computerized accounting and general ledger system as well as to trace discrepancies and resolve problems.
Basic knowledge of procurement documents and how the actions affect the accounting process during the flow through the SAP system, i.e., purchase orders, calls against BPAs, consignment agreements, service contracts, entertainment contracts, credit cards, etc.
Knowledge of Windows, Word for Windows, and Excel is required to perform a substantial range of functions. The functions include generating tables of contents, importing graphs or databases, creating glossaries, aligning multiple columns, automatically printing document identification or other notations at the top or bottom of each page, and creating form letters and automatically merging these with mailing lists.
Knowledge of standard office equipment, such as electric/electronic typewriters, copiers, fax machines, and office automation systems, to perform a substantial range of office automation support.
Required Documents
The following documents are required at the time of application:
- Résumé
- Proof of education/training: provide a copy of your awarded/conferred college transcript(s); if degree hasn't been conferred, provide copy of HS Diploma, GED, or equivalent
- If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
- If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
- If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
- If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
Note: When submitting transcripts for an Associate degree or higher, proof of a high school diploma or equivalent is not required. All transcripts MUST show student's name, the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study (major). If your degree has not been awarded and/or you possess certificates of completion for DoD approved competency-based training courses, and/or a valid CDA/MSA credential(s), you MUST also provide a copy of your HS Diploma or equivalent. Altered transcripts will not be accepted.
Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency which is a private U.S. organization. Credential evaluations are not free and applicants are responsible for the cost of the selected service.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Applications are not accepted in person or via email. Applicants must apply online.
Click the blue APPLY button at the top of this announcement to apply.
Next steps
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.
If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.