MWR HR Assistant (Recruitment) Job in Broadway Complex, San Diego, CA

Vacancy No. 25-12653652 Department Commander, Navy Installations
Salary $52,163.00 to $54,256.00 Grade 3 to 3
Perm/Temp Permanent FT/PT Full-time
Open Date 12/20/2024 Close Date 12/31/2024
Job Link Apply Online Who may apply Public
Locations:
Broadway Complex, San Diego, CA


Summary

This position is assigned to the Non-Appropriated Fund (NAF) Human Resources (HR) Office; Fleet and Family Readiness Support Services; Commander, Navy Region Southwest (CNRSW), San Diego, CA Region Human Resources Office. Incumbent serves as an HR Assistant and performs support and/or assistant duties for one or a combination of the following functions within the HR area of responsibility: Classification, Recruiting, Employee Relations, Labor Relations, Benefits, and Retirement.

Duties

Recruiting/Staffing (includes but not limited to):
  • Prepares vacancy announcements, makes qualification determinations for all vacancies; may arrange interviews for job applicants, and other work related to recruitment actions as needed.
  • At the Region level, assists HR Specialists assigned to the Recruiting Section in performing a full range of recruitment and staffing duties.
  • Provides initial background investigation documents to appointees after offer of position.
  • Prepares new hire documents for orientation.
  • Ensures employee official personnel files (OPFs) are organized properly and all pertinent documentation is filed properly and timely.
  • Maintains job vacancy files, ensuring adherence to regulations.
  • Notifies applicants of non-selection.
  • General (includes but not limited to):
  • Develops spreadsheets (e.g., Excel, other databases) to support work associated with one or more of the HR functional areas.
  • Receives and answers general questions from customers related to one or more of the HR functional areas and refers questions of a more complex nature to the HR subject matter expert for action/response.
  • May serve as the main point of contact for timekeeping matters to include entering data, updating timecards, running reports and performing pay period end processes.
  • May be required to present HR-related training to FFR personnel.
  • Prepares and inputs Personnel Action Requests (PARs) into SAPHR and other employee changes.
  • Enters data into recruitment and staffing trackers for updates.
  • Maintains various files; performs file disposals according to prescribed schedule.
  • May initiate and process T1 background investigation documents including electronic questionnaires for NAF Personnel serving in non-sensitive positions. Coordinates with cognizant Activity Security Manager for investigations requiring T3 level and above.
  • Generates reports serving various purposes (e.g., staffing rates, due dates, etc.).
  • Recommends changes to standard procedures.
  • Attends required local and regional meetings as HR representative.
  • Classification (includes but not limited to):
  • Advises managers of available position descriptions.
  • Provides copies of position description to managers, supervisors and employees as needed.
  • Labor and Employee Relations (LER) (includes but not limited to):
  • Communicates with employees about routine matters for resolution.
  • Conducts initial intakes of complaints/grievances and forwards to Labor and Employee Relations (LER) point of contact for action or prepares disciplinary letters and submits to Region LER contact for review.
  • Benefits (includes but not limited to):
  • Assists with the management, administration and maintenance of the CNIC NAF Health & Welfare plans (e.g., receives/reviews enrollment applications for completeness/accuracy, receives/reviews changes and termination actions for completeness).
  • Resolves benefit claim issues through interaction with insurance carriers, other HR branches, employees, etc.
  • Composes correspondence to employees, retirees, former employees, CNIC Regions/Installations, and/or third-party vendors to obtain information needed to ensure prompt processing of contributions and for dissemination of benefits related information.
  • Assists with coordination of annual enrollment efforts and monthly new hire enrollments.
  • Retirement (includes but not limited to):
  • Assists with the management, administration and maintenance of the CNIC NAF Retirement Program (e.g., responds to basic questions from plan participants).
  • Composes correspondence to employees, retirees, former employees, CNIC Regions/Installations, and/or third-party vendors to obtain information needed to ensure prompt processing on contributions and for dissemination of retirement related information.
  • Assists with coordination of annual enrollment efforts and monthly new hire enrollments.

Requirements

Conditions of Employment

  • Must be 18 years of age or older and have a high school diploma or equivalent.
  • Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
  • Must meet federal suitability requirements including successful completion of background investigation.

Qualifications

  • 1 year of clerical and/or admin experience
  • 2 years NAF HR experience preferred.
  • Knowledge of and skill in applying general HR theories, concepts, and/or practices to perform a variety of support related assignments in the areas of classification, recruiting, employee relations, labor relations, benefits, retirement and employment suitability.
  • Knowledge of formats, punctuation, grammar, and clerical steps to process and prepare correspondence and documents in an accurate manner.
  • Knowledge of Federal records procedures and regulations (e.g., documentation retention requirements, OPF structure).
  • Ability to provide general advice and assistance on interpretation of basic HR policy and regulations related to the specific HR functional area to which assigned.
  • Skill in the use of a Human Resources Information System (e.g., SAPHR, KRONOS, etc.) and federal job postings platform (e.g., USA Staffing).
  • Skill in the use of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook).
  • Ability to prepare clear, concise, and technically sound reports related to the specific HR functional area to which assigned.
  • Ability to communicate effectively both orally and in writing.
  • Must possess interpersonal skills.
  • Other related duties as required

Education

This position is not in a positive education series.

Additional information

Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.

All individuals involved in the provision of child care services on a Department of Navy (DON) installation or in a DON-sanctioned program must complete the Installation Records Check (IRC). The IRC includes a check of the Substance Abuse Rehabilitation Program (SARP) records in the Alcohol and Drug Management Information Tracking System (ADMITS) database, a check of the Family Advocacy Program (FAP) records in the Fleet and Family Support Management Information System (FFSMIS), and an installation security/base check via the Navy Justice Information System (NJIS) database and/or other law enforcement systems. This information will be used to determine suitability for the applicant in accordance with criteria for automatic and presumptive disqualifiers, per DoDI 1402.05.

Per Department of Defense Instruction (DoDI) 1402.05 Background Checks on Individuals in DoD Child Care Services Programs, incumbents will be automatically disqualified for a conviction in either civilian or military court (to include any general, special, or summary court-martial conviction or if they received non-judicial punishment [under Article 15 or chapter 47 of Title 10, U.S.C]) for any of the following: a sexual offense, any criminal offense involving a child victim, or a felony drug offense. Additionally, the incumbent will be automatically disqualified if he/she has been held to be negligent in a civil adjudication or administrative proceeding concerning the death of or serious injury to a child or dependent person entrusted to the individual's care.

Non-U.S. citizens with fewer than three years of recent residential history in the U.S. may be determined ineligible for employment.

Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.

Required Documents

The following documents are required at the time of application:

  • Résumé
  • Proof of education/training: provide a copy of your awarded/conferred college transcript(s); if degree hasn't been conferred, provide copy of HS Diploma, GED, or equivalent
  • If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
  • If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
  • If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
  • If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
Note: When submitting transcripts for an Associates degree or higher, proof of a high school diploma or equivalent is not required. All transcripts MUST show student's name, the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study (major). If your degree has not been awarded and/or you possess certificates of completion for DoD approved competency-based training courses, and/or a valid CDA/MSA credential(s), you MUST also provide a copy of your HS Diploma or equivalent. Altered transcripts will not be accepted.

Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency which is a private U.S. organization. Credential evaluations are not free and applicants are responsible for the cost of the selected service.

Foreign high school transcripts or diplomas do not require credential evaluation but must be in English or a certified translation.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Applications are not accepted in person or via email. Applicants must apply online.

Click the blue APPLY button at the top of this announcement to apply.

Agency contact information

Dylan Gable
Address
NRSW Region NAF HR Office
750 Pacific Coast Highway
San Diego, CA 92132-0058
US
Learn more about this agency

Next steps

Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.

Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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