MWR Human Resources Assistant - Recruitment Job in Broadway Complex, San Diego, CA

Vacancy No. 25-12649004 Department Commander, Navy Installations
Salary $52,169.00 to $54,255.00 Grade 3 to 3
Perm/Temp Temporary FT/PT Full-time
Open Date 12/17/2024 Close Date 12/22/2024
Job Link Apply Online Who may apply Public
Locations:
Broadway Complex, San Diego, CA


Summary

This position is assigned to the Non-Appropriated Fund (NAF) Human Resources (HR) Office; Fleet and Family Readiness Support Services; Commander, Navy Region Southwest (CNRSW), San Diego, CA and field Human Resources Office. Incumbent serves as an HR Assistant and performs support and/or assistant duties for one or a combination of the following functions within the HR area of responsibility: Classification, Recruiting, Employee Relations, Labor Relations, Benefits, and Retirement

Duties

Recruiting/Staffing (includes but not limited to):

  • Prepares vacancy announcements, makes qualification determinations for all vacancies; may arrange interviews for job applicants, and other work related to recruitment actions as needed.
  • At the Region level, assists HR Specialists assigned to the Recruiting Section in performing a full range of recruitment and staffing duties.
  • Provides initial background investigation documents to appointees after offer of position.
  • Prepares new hire documents for orientation.
  • Ensures employee official personnel files (OPFs) are organized properly and all pertinent documentation is filed properly and timely.
  • Maintains job vacancy files, ensuring adherence to regulations.
  • Notifies applicants of non-selection.
  • General (includes but not limited to):
  • Develops spreadsheets (e.g., Excel, other databases) to support work associated with one or more of the HR functional areas.
  • Receives and answers general questions from customers related to one or more of the HR functional areas and refers questions of a more complex nature to the HR subject matter expert for action/response.
  • May serve as the main point of contact for timekeeping matters to include entering data, updating timecards, running reports and performing pay period end processes.
  • May be required to present HR-related training to FFR personnel.
  • Prepares and inputs Personnel Action Requests (PARs) into SAPHR and other employee changes.
  • Enters data into recruitment and staffing trackers for updates.
  • Maintains various files; performs file disposals according to prescribed schedule.
  • May initiate and process T1 background investigation documents including electronic questionnaires for NAF Personnel serving in non-sensitive positions. Coordinates with cognizant Activity Security Manager for investigations requiring T3 level and above.
  • Generates reports serving various purposes (e.g., staffing rates, due dates, etc.).
  • Recommends changes to standard procedures.
  • Attends required local and regional meetings as HR representative.
  • Classification (includes but not limited to):
  • Advises managers of available position descriptions.
  • Provides copies of position description to managers, supervisors and employees as needed.
  • Labor and Employee Relations (LER) (includes but not limited to):
  • Communicates with employees about routine matters for resolution.
  • Conducts initial intakes of complaints/grievances and forwards to Labor and Employee Relations (LER) point of contact for action or prepares disciplinary letters and submits to Region LER contact for review.
  • Benefits (includes but not limited to):
  • Assists with the management, administration and maintenance of the CNIC NAF Health & Welfare plans (e.g., receives/reviews enrollment applications for completeness/accuracy, receives/reviews changes and termination actions for completeness).
  • Resolves benefit claim issues through interaction with insurance carriers, other HR branches, employees, etc.
  • Composes correspondence to employees, retirees, former employees, CNIC Regions/Installations, and/or third-party vendors to obtain information needed to ensure prompt processing of contributions and for dissemination of benefits related information.
  • Assists with coordination of annual enrollment efforts and monthly new hire enrollments.
  • Retirement (includes but not limited to):
  • Assists with the management, administration and maintenance of the CNIC NAF Retirement Program (e.g., responds to basic questions from plan participants).
  • Composes correspondence to employees, retirees, former employees, CNIC Regions/Installations, and/or third-party vendors to obtain information needed to ensure prompt processing on contributions and for dissemination of retirement related information.
  • Assists with coordination of annual enrollment efforts and monthly new hire enrollments.

Requirements

Conditions of Employment

  • Must meet Federal Employment suitability requirements and successful completion of background investigation. Background Investigations are conducted using fingerprint identification and completion of background inquiry forms.
  • Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
  • Must be able to obtain and maintain a T3 Secret Security Clearance.

Qualifications

  • 1 year of clerical and/or admin experience
  • 2 years NAF HR experience preferred.
  • Knowledge of and skill in applying general HR theories, concepts, and/or practices to perform a variety of support related assignments in the areas of classification, recruiting, employee relations, labor relations, benefits, retirement and employment suitability.
  • Knowledge of formats, punctuation, grammar, and clerical steps to process and prepare correspondence and documents in an accurate manner.
  • Knowledge of Federal records procedures and regulations (e.g., documentation retention requirements, OPF structure).
  • Ability to provide general advice and assistance on interpretation of basic HR policy and regulations related to the specific HR functional area to which assigned.
  • Skill in the use of a Human Resources Information System (e.g., SAPHR, KRONOS, etc.) and federal job postings platform (e.g., FEDHR).
  • Skill in the use of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook).
  • Ability to prepare clear, concise, and technically sound reports related to the specific HR functional area to which assigned.
  • Ability to communicate effectively both orally and in writing.
  • Must possess interpersonal skills.
  • Other related duties as required

Education

This position is not in a positive education series.

Additional information

Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Region Mid-Atlantic Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.

Required Documents

The following documents are required at the time of application:

  • Resume
  • Proof of education/training: provide a copy of your awarded/conferred college transcript(s); if degree hasn't been conferred, provide copy of HS Diploma, GED, or equivalent
  • If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
  • If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
  • If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
  • If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
  • Note: When submitting transcripts for an Associate degree or higher, proof of a high school diploma or equivalent is not required. All transcripts MUST show student's name, the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study (major). If your degree has not been awarded and/or you possess certificates of completion for DoD approved competency-based training courses, and/or a valid CDA/MSA credential(s), you MUST also provide a copy of your HS Diploma or equivalent. Altered transcripts will not be accepted.Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency which is a private U.S. organization. Credential evaluations are not free and applicants are responsible for the cost of the selected service. Foreign high school transcripts or diplomas do not require credential evaluation but must be in English or a certified translation.

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 12/22/2024 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant

To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to usn.ncr.cnicwashingtondc.mbx.naf-hrinquiries@us.navy.mil to ensure proper consideration is given.

Agency contact information

Dylan Gable
Address
NRSW Region NAF HR Office
750 Pacific Coast Highway
San Diego, CA 92132-0058
US
Learn more about this agency

Next steps

Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.

Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.