Management Analyst

Clarification from the agency

Current FLETC employees serving under a career or career-conditional appointment in the competitive service. You must submit an SF-50 that shows you currently work for FLETC on a career or career-conditional appointment in the competitive service.

Serving as a Management Analyst GS-0343-12 makes you a valuable member of the Federal Law Enforcement Training Centers (FLETC) team and mission. This position is located within the Director's Office in the Office of Chief Counsel (OCC).

The primary purpose of this position is to provide management analysis services to the staff, managers and supervisors in the assessment and evaluation of assigned programs. Those services support managers in aligning programs with organizational and Departmental Strategic Plans and mission-related goals and objectives.

Typical duties include:

• Receiving and administering diverse projects involving current and proposed directorate plans and programs, long range planning studies, internal program review and analysis, project tracking systems, projects involving the allocation and commitment of FLETC resources, operating agreements with other bureaus and departments, and funding development and justification.
• Serving as project coordinator for OCC by assigning, tracking, providing assistance, and assuring timely completion of projects.
• Planning, evaluating, coordinating, and integrating activities with other FLETC staff and related program functions.
• Automating and assembling data and reports for-analysis of profiles and effective evaluation of programs and operations.
• Conducting detailed analyses of functions and work processes of broad administrative programs and making recommendations for improvement in the effectiveness and efficiency of work operations.
• Conducting detailed analyses of best practices demonstrated by other government agencies and the private sector for possible FLETC implementation. Providing guidance on effective alternatives and resolutions to problems evidenced in data analysis.
• Assisting FLETC managers and supervisors in devising ways and means to acquire, analyze, and interpret data as it relates to workload projection and forecasting, mission support requirements, evaluations, and reporting. Documents and tracks staffing and resources allocation/utilization.
• Participating in the preparation of programming and budgetary projections and the accomplishment of program formulation and
  execution for OCC and subordinate divisions.

View common definitions of terms found in this announcement: Common Definitions.

Conditions of employment

• You must be a U.S. citizen to apply for this position.
• Males born after 12/31/1959 must be registered for Selective Service.
• You must successfully pass a background investigation.
• Current FLETC federal employees within the General Schedule (GS) must meet the time-in-grade requirements outlined in the "Qualifications" section of this announcement.
• This is a non-bargaining unit position.
• Must possess and maintain a valid state issued driver's license to conduct official government business.
• You will need to set up direct deposit so we can pay you.
• This position is eligible for telework based on agency policy.
• Occasional travel may be required.
• Overtime may be required.

Qualifications

A resume must be no more than two pages. If an applicant's resume exceeds two pages, the USAJOBS database will not allow the application to be submitted. For additional assistance, please visit: USAJOBS Help Center - Update your resume now so it meets new resume requirements

Specialized Experience:
You qualify for the GS-12 grade level if you possess one year of specialized experience, equivalent to the GS-11 grade level performing the following duties: 1) Utilizing qualitative and quantitative techniques to analyze and/or measure the effectiveness, efficiency, and productivity of assigned programs and recommend methods for improvement AND; 2) Providing guidance to senior staff regarding complex administrative queries AND; 3) Coordinating the preparation, review, and consolidation of annual and multi-year budget requests into a consolidated budget request AND; 4) Collaborating with internal and external customers to administer current and proposed strategic and operational plans and programs.

Substitution of education in lieu of specialized experience may not be used for this grade level.

All qualifications and eligibility requirements must be met by the closing date of the announcement.

Time-in-grade: Current FLETC General Schedule (GS) federal employees, and those that have served in GS positions within the last 52 weeks, must have served 52 weeks at the next lower grade, or a combination of the next lower grade level and an equivalent band in the federal service by the closing of this announcement.

Note: Current FLETC Federal employees MUST submit a copy of their SF-50 Form which shows competitive service appointment ("position occupied" block 34 on the SF-50 should show a "1"), tenure group (block 24 should show a 1 or 2), grade, and salary. If you are applying for a higher grade, please provide the SF-50 Form which shows the length of time you have been in your current/highest grade (examples of appropriate SF-50s include promotions, With-in Grade/Range Increases, and SF-50s dated a year apart within the same grade/job). If you have promotion potential in your current position, please provide proof. IF YOU DO NOT SUBMIT ALL OF THE REQUIRED DOCUMENTATION, YOU WILL NOT RECEIVE CONSIDERATION AS A STATUS CANDIDATE.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Career Transition Assistance Program (CTAP) Eligibles: If you have never worked for the Department of Homeland Security, you are not CTAP eligible. View information about CTAP eligibility on OPM's Career Transition Resources website. To be considered well qualified under CTAP, you must be rated at a minimum score of 85 for this position. In addition, you must submit the supporting documents listed under the required documents section of this announcement.

Current FLETC permanent employees who are Re-employed annuitant's be aware that annual salaries will continue to be reduced by the amount of their retirement annuity and by further cost of living increases. FERS retirees receiving a FERS annuity supplement must also be aware that, like social security benefits, their FERS annuity supplement is subject to an earnings test and may be reduced if the salary earned is more than the social security exempt amount of earnings. Additional information is available on OPM's web

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

A resume must be no more than two pages. If an applicant's resume exceeds two pages, the USAJOBS database will not allow the application to be submitted.

We will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. If met, we will use multiple assessments to determine the degree to which your experience, education, and training demonstrate the following competencies needed to perform this job:

To be considered for this position, you must complete all required steps in the process, including the application, a Writing Sample and SME Question and Answer (Q&A) session.

Writing Sample: You must submit a writing sample with your application package. The sample must be authentically written/prepared by the applicant. Plagiarized material and use of AI tools such as ChatGPT will be grounds for immediate disqualification and removal from further consideration.
Criteria:

• Please provide a sample of an email you have sent that communicates an administrative matter to a group of people in the workplace. You may redact names of individuals, organizations, and vendors as needed.

Subject matter expert (SME) Question and Answer Session: If you receive a passing score on the writing sample, qualified candidates will participate in an SME Q&A to further assess your technical qualifications relative to the required specialized experience. Applicants passing the SME Q&A will be rated and ranked as described below.

Preview the job questionnaire https://apply.usastaffing.gov/ViewQuestionnaire/13013053

If, after reviewing your resume and/or supporting documentation, a determination is made that you have overstated your qualifications and/or experience, you may be removed from consideration, or your score may be lowered.

Due weight will be given to performance appraisals and incentive awards in merit promotion selection decisions in accordance with 5 CFR 335.103(b)(3).

After FLETC completes its hiring, the resumes of the remaining candidates referred for selection consideration may be shared with other DHS Components. During the application process, you may choose to opt-in if you would like your name, application material, and assessment results to be shared. There is no guarantee of further consideration, and you can continue to explore other job opportunity announcements.

1. Your resume (click the link for information on what to include). If you are a current or former Federal employee, your resume must indicate the GS or pay band level for each position held. Limit your resume to no more than two pages. The USAJOBS database will not allow an applicant to submit an application that includes a resume over two pages.
2. Your responses to the job questionnaire https://apply.usastaffing.gov/ViewQuestionnaire/13013053
3. You must be a current FLETC employee. Submit a copy of your most recent SF-50 showing your current grade and tenure; An SF-50 showing highest (permanent) grade ever held, if different from your current grade. Please note: Performance award, Details, and Realignments are not acceptable SF-50s. If you are applying for a higher grade, please provide an SF-50 or SF-50s which show the length of time in the current/highest grade (examples of appropriate SF50s include promotions, With-in Grade/Range Increases, and SF-50s dated one year apart within the same grade/job) to support meeting time-in-grade requirements.
4. Are you claiming special priority selection rights under the Career Transition Assistance Program (CTAP)? Submit the following:
   • A copy of your agency notice,
   • A copy of your most recent performance rating, and
   • A copy of your most recent SF-50, Notification of Personnel Action, noting your current position, grade level, and duty location.
5. If you are referred, you may be asked to provide a copy of your recent performance appraisal and/or incentive awards.

Next steps