Management Assistant Job in Chinhae, South Korea

Summary

This job is open to

• Military spouses

  Military spouses relocating under PCS orders or whose spouse is 100% disabled or died while on active duty.

• Family of overseas employees

  Family members of a federal employee or uniformed service member who is or was, working overseas.

Duties

• Responsible for developing, evaluating, researching, advising, improving and/or obtaining variety of management support services essential to the effective and efficient accomplishment of IN9 goals and objectives.
• Provides administrative services and support to management and staff by performing analysis, research, statistical and secretarial duties.
• Prepares reports and other statistical and financial data pertaining to recreation and club operations.
• Compiles and types of statistical records and reports. Coordinates all administrative output from department.
• Explains reporting procedures and requirement to managers, supervisors and employees.
• Coordinates all department internal audits (payroll, property, etc.) and conducts/evaluates semi-annual facility inspections. Incumbent may also coordinate and serve as the primary assistant in the preparation and submittal of annual department wide APF and NAF budgets.
• Plans the development of an organizational records management program which includes the methods and processes by which record material is created, how filing systems are maintained, and the organization's requirement for retention or disposal of records.
• Screens incoming mail and attaches appropriate file to correspondence requiring action.
• Determines action due dates on correspondence/reports, routes to appropriate managers/supervisor/employee for action and ensures that responses are returned in a timely manner.
• Maintains accountability of all checks/payments received by mail. Sorts and delivers guard mail, message traffic and regular mail.
• Responsible for composing correspondence and material by drafting presentory releases and quasi-legal documents as a result of researching references and past policy.
• Directs and engages in the preparation of smooth correspondence, reports and instructions from rough drafts and corrected copy. Rewrites correspondence as required.
• Maintains files on departmental regulations, directives, etc., and posts changes as required.
• Provides information pertaining to operational activities to the IN9 Director.
• Coordinates travel plans and schedules travel for the IN9 Director and managerial staff.
• Coordinates Star Service training, the Center of Excellence program and other training needs of installation or program. May be responsible for coordination of special events for installation and/or serve as N9 Department Coordinator.
• Primary Coordinator for ETMS2, ERP, eMH and other designated tracking and reporting systems for IN9.
• Performs other related duties as assigned.

Requirements

Conditions of Employment

• This position is eligible for situational telework.
• Wears protective clothing and equipment as situations warrant.
• Must be able to satisfactorily complete a suitability background check (NACI/T1).
• Must possess and maintain a valid state driver's license for operating government vehicles.

How You Will Be Evaluated

Required Documents

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (EST) on 12/31/2025 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12731012It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant

To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.

Next steps

Please ensure that your resume and supporting documents contains all the information requested in the vacancy announcement. If your resume and supporting documents do not provide all the information requested on this form and in the job vacancy announcement, you may lose consideration for the job.

All applicants will be notified regarding their status by email. Applicants will either be contacted for an interview or sent an email of non-selection 3-6 weeks after the announcement cut-off date. Please note that if you provide an inaccurate email address or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position. This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate.