Management Assistant (Outdoor Rec) Job in Air Force Academy, CO

Vacancy No. 25-6WFSWO892569 Department U.S. Air Force Academy
Salary $22.35 to $22.35 Grade 3 to 3
Perm/Temp Permanent FT/PT Part-time
Open Date 6/16/2025 Close Date 6/30/2025
Job Link Apply Online Who may apply Public
Locations:
Air Force Academy, CO


Summary


About the position: This position will be assigned to the Outdoor Recreation, Air Force Academy, Colorado.

  • This position does include benefits.

This job is open to

Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.

Duties

  • Provides administrative support to the Outdoor Recreation Complex; to include the Community Center facility, FamCamp, Farish, Cadet Annex, and ITT.
  • Uses office/word-processing software and printing equipment to produce a variety of standardized documents and maintain electronic data files; uses electronic mail to transmit and receive documents and messages.
  • Notifies appropriate staff of the need for information or recommendations and either prepares the responses or follows up to ensure a timely response by others.
  • Performs a variety of general office duties; such as receiving telephone calls and visitors, routing and filing correspondence, and maintaining files and/or pertinent publications.
  • Serves as Operating Instruction (OI) reviewer and point of contact (POC).
  • Works with marketing to keep all brochures and other publications up to date.
  • Provides IT support for more than 30 workstations to include CPUs and printers for Outdoor Recreation Center; to include troubleshooting, updates, and works directly with the IT department to resolve computer issues.
  • Serves as a Facility Manager for ORC and RV Storage; working directly with CE to submit work orders, attend meetings in reference to work orders. Serves as timekeeper for employees in the Outdoor Recreation Complex and submits them for approval.
  • Serves as the Equipment Custodian to over 5 million in equipment for the Outdoor Recreation Center; tracking equipment turn-ins and works with logistics to perform inventory inspections.
  • Schedules ODR vehicles; works with the Adventure Programmers, Recharge for Resiliency coordinator and other FSS facilities to provide vehicle support.
  • Serves as the Records Custodian; works directly with the FARM.
  • Maintains and updates documents in MICT.
  • Receives contractor invoices in World-wide Work Flow for Farish.
  • Assists in maintaining an accurate and up to date database for all staff training.
  • Responds to inquiries brought to the ODR Manager by customers, members of the staff, contractors, DOD agencies, and representatives of the private sector. Assists in training of new personnel; to include Cashiers, Recreation Assistants, Recreation Aides and Travel Clerks.
  • Controls, monitors, processes payments and performs maintenance for the recreational vehicle (RV) lot.
  • Upholds a waiting list by priority categories and fills vacancies in a timely manner.
  • Manages an accounts receivables record on delinquent accounts and repeatedly follows up until payment is secured.
  • Retains a record of current vehicle registrations and valid proof of insurance for all RV lot customers.
  • Makes operational decisions for the RV Lot, to include planning and upgrading facility project upgrades, evictions and any changes the lot may require.
  • Performs other duties as assigned.
If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12751634

Requirements

Conditions of Employment

  • This position requires the incumbent to complete a background investigation with favorable results.
  • This position requires the incumbent to complete a pre-employment physical.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 06/30/2025

Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience:
  • Must have at least 2 years of progressively responsible experience in administrative assistant type work which has provided comprehensive computer skills using standard MS office type automation software to include MS Office, MS Excel and MS PowerPoint.
  • Experience must have provided the ability to select, arrange and compose materials to support the duties and responsibilities of the position.
  • Must be able to work independently.
  • Must have knowledge of an organization and its staff sufficient to independently perform such duties and responsibilities listed in the position guide.
  • Must have experience in tracking controlled documents to have the capability to perform duties at the level of the position.
  • Basic IT skills are preferred.
  • Must be able to perform general maintenance and repairs.
  • Must have demonstrated ability to communicate effectively both orally and in writing, including composing non-technical correspondence.
  • Required to lift and carry objects up to 40 pounds.
  • Satisfactory completion of a Local Files Check (LFC) and National Agency Check with Inquiries (NACI) is required.
You will be evaluated on the basis of your level of competency in the following areas:

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Additional information

  • Individual must fully meet qualification/eligibility/background requirements for this position.
  • U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal Affiliation or a signed memorandum indicating the installation's decision on the 3-year residency requirement.
  • Male applicants born after December 31, 1959 must be registered for Selective Service.
  • Direct deposit is required.
  • Satisfactorily complete an employment verification (E-Verify) check.
  • A probationary period may be required.
  • Pre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD).
  • Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest.
  • Multiple positions may be filled from this job opportunity announcement. And additional selections may also be made from this job opportunity announcement.
  • Selection(s) are subject to restrictions resulting from hiring preferences and priority consideration eligible.
  • This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.
  • This position is included in a bargaining unit.
  • Union Name USAF Academy and Local 1867 or Chapter Number 71.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and supporting document will be evaluated against the qualifications of the position.

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.

Required Documents

Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:

  • Resume


Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.

Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:

  • Cover Letter
  • DD-214/ Statement of Service
  • Diploma/ GED
  • Disability Letter (VA)
  • License
  • Other (1)
  • Other (2)
  • PCS Orders
  • Professional Certification
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-50/ Notification of Personnel Action
  • Transcript


As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 06/30/2025 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account and designate the document type when submitting your application. Failure to complete this portion will result in an incomplete application package and you will not be further considered for this vacancy.

It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant

To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

Agency contact information

USAF Academy NAF HR Office
Address
USAFA Community Services Flight
10 FSS/FSCN
5136 Eagle Drive
USAF Academy, CO 80840-2620
US

Next steps

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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