Management & Program Analyst Job in Ann Arbor, MI

Vacancy No. 12636220 Department U.S. Coast Guard
Salary $67,407.00 to $127,082.00 Grade 9 to 12
Perm/Temp Permanent FT/PT Full-time
Open Date 1/9/2025 Close Date 1/31/2025
Job Link Apply Online Who may apply Public
Locations:
Ann Arbor, MI


Summary

This position is located in the Department of Homeland Security (DHS), United States Coast Guard (USCG), Assistant Commandant for Response Policy, Director, Emergency Management, Office of Marine Environmental Response (CG-MER), Great Lakes Center of Expertise (GLCOE), located in Ann Arbor, MI.

This job is open to

Clarification from the agency

Open to the Public

Duties

You will serve as a Management and Program Analyst primarily responsible for supporting national and international oil spill research efforts pursued by the Coast Guard (CG) in relation to fresh water, cold weather environments, and the Great Lakes. You will also be responsible for assessing the strategic priorities and assisting in action plan developments, targeting improvements in both effectiveness and efficiency of priorities and objectives in support of oil spill research in the Great Lakes and other freshwater bodies; supporting the scientific work of the office through development and maintenance of novel administrative, finance, acquisition, and staffing strategies; maintaining, tracking and reporting metrics that enable project management duties; and facilitate internal and external outreach related to research.

Being a CG civilian makes you a valuable member of the CG team. Typical work assignments include:

  • Working collaboratively with CG offices and partner financial points of contact to identify and develop innovative finance, acquisition, and staffing strategies to address the unique needs of the Great Lakes Center of Expertise.
  • Managing the administration of the annual budget, spend plans, budget projections and tracking, and financial and budget reporting.
  • Conducting quantitative or qualitative analysis and evaluation of the effectiveness of the Great Lakes Center of Expertise's program operations throughout USCG in meeting established goals and objectives.
  • Leveraging dashboards and developing spreadsheets, charts, and graphs to convey pertinent data, such as obligations, expenditures, trends, metric performance, hiring status/timelines for Coast Guard projects, internships, workforce management and goals.
  • Identifying program deficiencies and recommends solutions and improvements to managers for assigned programs.
  • Crafting informational products for websites, briefs, and presentations in support of internal and external engagement with stakeholders that highlights the work of the Great Lakes Center of Expertise.

Requirements

Conditions of Employment

All qualification requirements must be met by the closing date of the announcement.

Key Requirements:

  1. Must be a U.S. Citizen or National.
  2. Must be registered or exempt from the Selective Service. See www.sss.gov
  3. A one-year probationary period may be required.

Qualifications

To qualify for the GS-9 level: Applicants must possess experience equivalent to 1 year of experience at the next lowest grade level (GS-7) that is similar to experience gained in the Federal, State, or Local government or equivalent public or private sector experience. Your resume must demonstrate that you meet the specialized experience below:

  • Assists with running and analyzing basic budget reports from a financial system; AND
  • Assists with preparing budget estimates, fiscal analyses, or analyze return on investments for a program/project; AND
  • Assists with producing communication or informational products for websites, briefs, and presentations AND
  • Making recommendations to a project or the following program areas: performance management, budget preparation/execution, personnel processing systems, business systems, contract administration, strategic communications planning/execution, workforce planning/forecasting, training initiatives, work-life programs, and other human resource/personnel initiatives.

OR

A master's or equivalent graduate degree;OR2 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related.ORA combination of specialized experience equivalent to the GS-07 level in or related to the work of this position AND graduate level education that provided the specific knowledge, skills and abilities to successfully perform the duties of this position and experience.

To qualify for the GS-11 level: Applicants must possess experience equivalent to 1 year of experience at the next lowest grade level (GS-9) that is similar to experience gained in the Federal, State, or Local government or equivalent public or private sector experience. Your resume must demonstrate that you meet the specialized experience below:

  • Running and analyzing budget reports from a financial system; AND
  • Preparing budget estimates, fiscal analyses, or analyze return on investments for a program/project; AND
  • Making recommendations for changes in order to improve the efficiency of administrative support or program operations; AND
  • Producing communication or informational products for websites, briefs, and presentations.

OR

Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related

OR

A combination of education and experience equivalent to the GS-09 level in or related to the work of this position AND graduate level education that provided the specific knowledge, skills and abilities to successfully perform the duties of this position and experience.

To qualify for the GS-12 level: Applicants must possess experience equivalent to 1 year of experience at the next lowest grade level (GS-11) that is similar to experience gained in the Federal, State, or Local government or equivalent public or private sector experience. Your resume must demonstrate that you meet the specialized experience below:

  • Applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of program operations; AND
  • Developing life cycle cost analyses of projects or performing cost benefit or economic evaluations of current or projected programs; AND
  • Advising on the potential benefits/uses of automation to improve the efficiency of administrative support or program operations; AND
  • Leading or providing oversight to a project or the following program areas: performance management, budget preparation/execution, personnel processing systems, business systems, contract administration, strategic communications planning/execution, workforce planning/forecasting, training initiatives, work-life programs, and other human resource/personnel initiatives.
Specialized experience is experience that has equipped you with the ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.

NOTE: There is no educational substitution at this grade level.

National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The Office of Personnel management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule, C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Education

This position does not have a positive education requirement. If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. See Required Documents section for detail.

College Transcript: If you are qualifying based on education, submit a copy of your college transcript that lists college courses detailing each course by the number and department (i.e., bio 101, math 210, etc.), course title, number of credit hours and grade earned. You must submit evidence that any education completed in a foreign institution is equivalent to U.S. education standards with your resume. You may submit an unofficial copy of the transcript at the initial phase of the application process. If course content cannot be easily identified from the title of the course as listed on your transcript, you must submit an official course description from the college/university that reflects the content at the time the course was taken.

Transcripts--If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide all unofficial transcripts (undergraduate, graduate, etc.) by the closing date of this announcement or you will be disqualified from further consideration. Please ensure that all documentation is legible.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications click here

Only experience and education obtained by the closing date of this announcement will be considered.

Additional information

Any Offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Personnel Management guidance and U.S. Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.

E-Verify
DHS uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

Fair Chance Act
The Fair Chance to Compete for Jobs Act prohibits the Department of Homeland Security and its Components from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to Monica.Bennett@uscg.mil.

Suitability Statement
If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.

Shared Certificates Statement
Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.

Special Employment Consideration
The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR 213.3102(u), and or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR 315.707. Veterans, Peace Corps, VISTA volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the servicing Human Resources Office listed at the bottom of this announcement.

Recruitment incentives may be authorized.

If selection is made below the full performance level, the incumbent may be promoted up to the target grade without further competition, if all legal and regulatory requirements are met and when recommended by the supervisor. However, promotion to the full performance level is not guaranteed and is dependent on successful performance at the lower grade level(s). All Federal employees are required to have Federal salary payments made by direct deposit.

If you need a reasonable accommodation for the application and hiring process, please contact Monica.Bennett@uscg.mil. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Visit Reasonable Accommodation

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation to ensure you meet the basic qualification requirements. If you meet the minimum qualifications, your experience, education and training will be rated using the on-line assessment to place you in one of three categories. The necessary Knowledge, Skills, and Abilities to perform this job are:

Planning and Evaluation
Budget Administration
Communication
Administration and Management

If you meet the minimum qualifications, you will be placed in one of the following categories:

  1. Best-Qualified: Applicants possessing experience that substantially exceeds the minimum qualifications of the position and demonstrate high proficiency in all of the critical competencies, including all Selective Placement Factors (SPF) and appropriate Quality Ranking Factors (QRF) as determined by the job analysis.
  2. Well-Qualified: Applicants possessing experience that exceeds the minimum qualifications of the position and demonstrates acceptable proficiency in all of the critical competencies, including all SPFs and appropriate QRFs as determined by the job analysis.
  3. Qualified: Applicants possessing experience that meets the minimum qualifications of the position and demonstrate basic proficiency in most of the critical competencies, including all SPFs and appropriate QRFs as determined by the job analysis.
If you are best qualified, you may be referred to the hiring manager for consideration and may be called for an interview. Preview the job questionnaire https://apply.usastaffing.gov/ViewQuestionnaire/12636220.

Veterans: Qualified veterans who have a compensable service-connected disability of at least 10% are listed in the best-qualified category, except when the position being filled is scientific or professional at the GS-09 grade level, or higher. (This position is not considered scientific/professional.). Other 10-point preference eligibles and veterans with 5-point preference who meet the eligibility and qualification requirements are placed above non-preference eligibles within the category in which they qualify. View information on veterans' preference.

Interagency Career Transition Assistance Program (ICTAP) Eligibles: If you ha ve never worked for the federal government, you are not ICTAP eligible. View information about ICTAP eligibility on OPM's Career Transition Resources website. To be considered eligible under ICTAP, you must be placed in the well-qualified category for this position, as described above. In addition, you must submit the supporting documents listed under the required documents section of this job announcement.

Required Documents

  • Your resume - showing relevant work/volunteer experience, education, and training. Include the start and end dates (from month/date/year to month/date/year) and the number of hours per week worked/volunteered.
  • Your responses to the job questionnaire https://apply.usastaffing.gov/ViewQuestionnaire/12636220-
  • Are you a current or former federal employee? Submit a copy of your most recent SF-50, Notification of Personnel Action that demonstrates your eligibility for consideration, e.g., length of time you have been in your current grade; your highest grade held; your current promotion potential and proof of permanent appointment if applying based on an interchange agreement. Examples of appropriate SF-50s include promotions, within-grade increases and accessions.
  • Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable) from an accredited institution. Once selected and prior to appointment, applicants must provide an official college transcript. Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. For example, specific courses accepted for college-level credit by an accredited U.S. college or university, or foreign education evaluated by an organization recognized for accreditation by the Department of Education as education equivalent to that gained in an accredited U.S. college or university. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications for more information.
  • Are you a veteran? You must provide acceptable documentation of your preference or appointment eligibility. The member 4 copy of your DD214, "Certificate of Release or Discharge from Active Duty," is preferable. If claiming 10-point preference, you will need to submit a Standard Form (SF-15), "Application for 10-point Veterans' Preference." If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date on the certification. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions. View more veterans' information.
  • Are you claiming special priority selection rights under the Interagency CareerTransition Assistance Program (ICTAP)?
Submit the following:
  • A copy of your agency notice,
  • A copy of your most recent performance rating, and
  • A copy of your most recent SF-50, Notification of Personnel Action, noting your current position, grade level and duty location.
  • Are you a current or former political Schedule A, Schedule C, Non-career SESor Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:
  • Position title
  • Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee) Agency
  • Beginning and ending dates of appointment

6. OPM must authorize employment offers for former or current Political Appointees. If you are currently, or have been within the last 5 years, a political

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To begin your online application, click "Apply Online" to create a USAJOBS account and follow the prompts or log in to your existing account. Your application packet must include a completed assessment questionnaire, a resume, and any applicable and or required supporting documentation. Please see the "Required Documents" section below for additional information. All application materials, including transcripts, must be in English. We encourage you to apply online.

Applications and supporting documentation will not be accepted by mail or email. The address below is for inquiries only. You may apply more than once, but the most recent application is the only one that will be used. You must submit your resume, your online questionnaire, and any supporting documents by 11:59 PM eastern standard time on 01/31/2025.

It is your responsibility to verify that any information entered or uploaded is received and is accurate. Human Resources will not modify or change any part of your application. Determining your eligibility and qualifications is dependent on the supporting documentation and information provided, which may impact your referral for further consideration. If a document is not legible, you will not be able to view it in your application.


To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

  • If you are unable to apply online, you must request an alternative application which is available from the Human Resources Office. Please contact Monica Bennett at Monica.Bennett@uscg.mil to obtain an alternative application.

Agency contact information

Monica Bennett
Learn more about this agency

Next steps

Once you submit your application, we will assess your experience and training, identify the best-qualified applicants, and refer those applications to the hiring manager for further consideration and interviews. We will notify you by email after each of these steps has been completed. Your status will also be updated on USAJOBS throughout the process. To check your status, log on to your USAJOBS account, click on "Application Status," and then click "More Information." We expect to make a job offer within 60 days after the deadline for applications. If you are selected, we will conduct a suitability/security background investigation. View more information on applying for federal employment.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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