Management and Program Analyst Job

Vacancy No. AWP-ARP-25-BAR6987-93128 Department Federal Aviation Administration
Salary $45,591.00 to $97,046.00 Grade F to H
Perm/Temp Permanent FT/PT Full-time
Open Date 11/15/2024 Close Date 12/5/2024
Job Link Apply Online Who may apply Public
Locations:
El Segundo, CAWalnut Creek, CA


Summary

This position serves as a Management and Program Analyst for the Office of Airports (ARP), San Francisco (SFO) and Los Angeles (LAX) Airports District Office (ADO). Incumbent provides administrative and analytical work that directly supports the ARP mission and operational objectives. The work contributes to the improvement of productivity, effectiveness, and efficiency in program operations and administrative support activities within the organization.

This job is open to

Clarification from the agency

Also open to those eligible for 30% or more disabled and/or Veterans' Recruitment Act (VRA). VRA consideration will be for the FV-F/G pay bands ONLY.

Duties

FV-F Duties: Performs basic but progressively more difficult assignments under the close direction of a manager, project/program manager, team leader, or more experienced professional. Applies basic knowledge of routine procedures and techniques involved in carrying out the work of the organization and applies these procedures and practices within the framework of established guidelines to accomplish assignments. Typical assignments may include, gathering general data/information from various sources, conducting limited research, applying standardized policies and procedures, and working with higher level professionals to perform day-to-day operations. Utilizes automated program analysis systems, tools and software programs to support planning, controlling and analysis of projects and programs.

FV-G Duties: Under the general direction of a manager, provides program support to the Airport Improvement Program (AIP). Typical duties may include, but are not limited to the following: Initiates Airport Improvement Program (AIP) programming actions and reservation of funds in SOAR in accordance with business rules. Ensures programming actions comply with established deadlines. Reviews, validates and tracks distribution of grant documentation and ensures grant files are maintained in accordance with policy and procedures in support of an annual clean audit. Identifies issues, makes recommendations and takes corrective action as identified by internal/external audits. Tracks, monitors and reports expenditure rates and expiring or excess AIP grant funds to the management team. Prepares, processes and tracks grant closeout packages. Validates funding amounts, projects amounts and fund types are properly adjusted and are in accordance with policy and procedures. Reports discrepancies to a manager or higher level employee. Initiates and completes grant close-out actions In SOAR and provides closeout documentation to Accounting (AFN/AMK) to ensure grants are closed in SOAR and Delphi. Provides AIP funding information on airport projects related to PFC application to program managers. Reviews notices submitted to the FAA and/or tracks receipt and processing of FAA Form 5010 for updating the FAA's National Flight Data Center (NFDC) systems.

FV-H Duties: Under limited direction of a manager, coordinates the administrative functions of the office. Typical duties may include but are not limited to the following: Serves as the Property Delegate responsible for maintaining accountable property records in property management system. Performs annual inventory and processes actions for approval by the Property Custodian. Prepares, edits, tracks controlled correspondence including briefing papers, Congressional inquiries, and Freedom of Information Act requests. Ensures packages are complete, accurate, include appropriate documentation and are appropriate routinely to the responsible parties. Establishes new or modifies current organizational controls to improve processes and procedures, monitors deadlines, independently follows-up with staff to ensure time lines are met, informs management of any discrepancies. Provides related reports of pending actions to a manager or more senior employee on a reoccurring basis. Prepares, tracks and monitors appropriate documentation in support of procurement requests for office supplies, materials, services and government leased vehicles, as requested. Coordinates equipment and contractual services procurements. Monitors requests for supplies, services and procurements from initiation to completion. Distributes calls for training. Enrolls employees in training courses. Tracks staff completion of mandatory training and ensures employees meet annual training requirements. Reports delinquencies to a manager or higher level employee. Tracks and provides updates to the management team on travel estimates/expenditures for budgetary purposes. Validates accounting codes prior to manager approval.

Requirements

Conditions of Employment

  • US Citizenship is required.
  • Selective Service Registration is required for males born after 12/31/1959.
  • Successful completion of a security investigation will be required.

Qualifications

Experience requirement for the FV-F level is: You should demonstrate in your application any experience gained in administrative, professional, technical, investigative, or other responsible work. Demonstrating experience in substantive and relevant secretarial, clerical, or other responsible work may be qualifying as long as it provided evidence of the knowledge, skills, and abilities (KSA's) necessary to perform the duties of the position to be filled. Experience of a general clerical nature (typing, filing, routine procedural processing, maintaining records, or other nonspecialized tasks) is not creditable. Trades or crafts experience appropriate to the position to be filled may be creditable for some positions.

To qualify for this position at the FV-G level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-F, FG/GS-5-9 levels.

Specialized experience for the FV-G level is: experience utilizing various automated databases, software programs and tools (i.e. Microsoft Word, Excel, PowerPoint, etc.) to gather and extract data from multiple sources and/or provide administrative and program support to an organization of professional/technical staff; performing administrative functions, such as procurement of supplies/services, time and attendance, budget, and travel; and experience with project and/or grant management.

To qualify for this position at the FV-H level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-G, FG/GS-10/11 levels.

Specialized experience for the FV-H level is experience utilizing various automated databases, software programs and tools (i.e. Microsoft Word, Excel, PowerPoint, etc.) to gather and extract data from multiple sources, and provide administrative and program support to an organization of professional/technical managers and staff; performing administrative functions, such as procurement of supplies/services, time and attendance, budget, travel, etc.; experience with project and/or grant management; and experience reviewing and evaluating program activities for process improvements.

As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each KSA , in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.

Eligible applicants meeting the minimum qualification requirements and selective factor(s) if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.

Education

Education substitution for the F band: Successful completion of a full 4-year course of study in any field leading to a bachelor's degree, gained from an accredited college or university. Combination education and experience may be qualifying for this position. Refer to OPM's Operating Manual Qualification Standards at, http://www.opm.gov/qualifications/SEC-IV/A/gs-admin.asp, for more information.

Education substitution for the G-band: Ph. D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. Equivalent combinations of education and experience can be used to meet the one year of experience requirement. Refer to OPM's Operating Manual Qualification Standards at, http://www.opm.gov/qualifications/SEC-IV/A/gs-admin.asp, for more information. In order to meet qualification requirements, at the time the higher-level education was obtained, the entire institution, or the applicable curriculum, must have been appropriately accredited by an accrediting organization recognized by the U.S. Department of Education.

Education cannot be substituted for experience at the FV-H band level.

Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/admins/finaid/accred/index.html.

To qualify based on education, you MUST upload a copy of your college transcripts at the time of application. Your transcripts MUST be received by the closing date of this announcement. If selected, official transcripts will be required prior to employment.

Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited U.S. educational institution in terms of equivalence to a degree acquired at an American college or university. A copy of the evaluation results must be included, otherwise your foreign education will not be considered. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Preview Job Questionnaire

Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.

Additional information

We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.

The U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family.

Applications will be accepted from any U.S. citizen. On-the-Spot will be used to fill this position. The 'Rule of Three', Veterans Preference and traditional rating and ranking of applicants does not apply to this vacancy.

Note: This position is being announced as an FV-0343-F/G/H. The pay band of a position is based on the duties officially assigned and actually performed by the incumbent of the position. These duties are affected by the Supervisor's willingness to delegate higher band duties and incumbent's capacity to perform the duties. Therefore, the indication of maximum grade is to be considered neither guarantee nor a commitment that the position will so develop.

If the Agency decides to interview any qualified employee on the selection list, then all on the list who are qualified must be interviewed.

This position is covered by the FAA Core Compensation plan. Additional information about core compensation is available at http://jobs.faa.gov/FAACoreCompensation.htm

Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job.

Applicants should include examples of their specialized experience in their work history.

Applicants may be asked to verify information on your application for employment with the FAA.

Qualification requirements must be met by the closing date of this vacancy announcement.

Concurrent consideration is being given to all candidates applying under Vacancy Announcement AWP-ARP-25-BAR6987-93126.

Locality rates:

El Segundo, CA (35.84%): FV-F: $61,931 - $92,900 / FV-G: $70,789 - $109,733 / FV-H: $85,045 - $131,827

This position will be filled under org: WPAO03.

Walnut Creek, CA (45.41%): FV-F: $66,294 - $99,444 / FV-G: $75,776 - $117,464 / FV-H: $91,037 - $141,115

This position will be filled under org: WPAO01.

Links to Important Information: Locality Pay, COLA

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.



IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Required Documents

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If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register.

IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.

We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.

Please ensure EACH work history includes ALL of the following information:

  • Job Title (include series and grade if Federal Job)

  • Duties (be specific in describing your duties)

  • Employer's name and address

  • Supervisor name and phone number

  • Start and end dates including month and year (e.g. June 2007 to April 2008)

  • Full-time or part-time status (include hours worked per week)

  • Salary (optional)


Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.

You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies. Please see this guide, Document Upload Guide, for more information on uploading and re-using the documents in your applications.

Agency contact information

Annika Ramon
Phone
1 (424) 405-7335
Fax
1 (424) 405-7365
Email
Annika.S.Ramon@faa.gov
Address
Federal Aviation Administration
AWP Regional HR Services Branch
777 S. Aviation Blvd. - Suite 150
AHF-S110
El Segundo, CA 90245
US
Learn more about this agency

Next steps

Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.

For instructions on how to check the status of your application, please go to: USAJOBS Help Guide.

Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.

All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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