Duties
The incumbent independently supports multiple programs and administrative functions, providing analysis, coordination, and advisory services across assigned program areas. The position requires initiative, sound judgment, and the ability to manage competing priorities with limited supervision.
Performs a wide range of program management, administrative, and analytical functions in support of assigned program areas, which may include Employee Enrollment, Classroom Scheduling, Personal Property Management, Training Acquisition, budget management, and other programs as required by organizational needs.
Independently plans, coordinates, and executes program support activities, ensuring compliance with applicable policies, procedures, and established goals. Serves as a primary point of contact for assigned program areas, providing advice and guidance to managers, team members, and stakeholders on internal processes, requirements, and timelines.
Monitors, tracks, and analyzes programmatic and management actions, milestones, and commitments to ensure timely completion. Identifies potential issues, discrepancies, or delinquencies and takes proactive steps to resolve them or elevate matters as appropriate. Prepares and consolidates reports, briefings, schedules, tables, and other documentation for internal and external use.
Conducts research and analysis of management directives, policies, and instructions from higher level offices related to program planning, execution, evaluation, reporting, and budget formulation and execution. Interprets guidance and assists in implementing changes to processes or procedures to improve program effectiveness and efficiency.
Coordinates action items and information flow among management, functional offices, and other organizational components. Ensures actions are properly assigned, logged, tracked, and followed through to completion. Analyzes trends and data within program reports and provides recommendations to support decision-making.
With minimal supervision, supports budget management activities for assigned program areas, including monitoring expenditures, tracking funding actions, assisting with financial evaluations, and coordinating with managers and staff on budget execution and resource planning.
Serves as a Contracting Officer’s Representative (COR) for out-of-agency contracts related to regulatory standards training or other assigned programs. Participates in acquisition planning, develops statements of work, performs technical evaluations of contractor proposals and deliverables, monitors contract performance, processes modifications, and coordinates with acquisition staff. May serve as a government purchase card holder to support organizational requirements.
Uses a variety of office automation tools, databases, and tracking systems to manage information, generate reports, and support program operations. Attends meetings, program reviews, and working groups; documents findings; and provides analytical and coordination support to facilitate successful outcomes.
Maintains effective working relationships with internal staff, managers, and external stakeholders. Contacts may include resolving routine to moderately complex issues, explaining program requirements or regulations, gathering information, and coordinating actions across organizational boundaries.
Performs other duties as assigned.
Requirements
Conditions of employment
- US Citizenship is required.
- Selective Service Registration is required for males born after 12/31/1959.
- Must submit an SF50 (See Required Documents).
- Successful completion of a security investigation may be required.
- A one-year probationary period may be required.
- Please Review Required Documents & Additional Information
Qualifications
To qualify for this position at the FG/GS-11 (FV-G) level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FG/GS-9 (FV-F) level. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position.
Specialized Experience: experience supporting multiple programs, administrative functions, providing analysis, coordination, and advisory services to assigned program areas; experience ensuring compliance with policies, procedures, and established goals; experience supporting budget management activities; experience using office automation tools, databases, and tracking systems.
OR
Education Substitution: Ph.D. or equivalent doctoral degree
OR
3 full years of progressively higher-level graduate education leading to such a degree
OR
LL.M., if related.
Qualifications must be met by the closing date of this vacancy announcement.
Applicants should include examples of specialized experience in their work history.
Education
As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.
In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability.
Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA's) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.
Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.
Additional information
We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.
The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements
NOTES:
1. Applicants must apply online to receive consideration for this vacancy announcement. Faxed, mailed or emailed applications cannot be accepted.
2. Some, all or none of the applicants may be interviewed.
3. Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job.
4. Additional information regarding living in Oklahoma can be found at www.abetterlifeokc.com.
5. To confirm receipt of documents, you may contact Sidney Heifetz at Sidney.R.Heifetz@faa.gov
Links to Important Information: Locality Pay, COLA
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
Documentation, i.e. Notification of Personnel Action (SF-50), etc., will be accepted in combination with your online application. These documents must be uploaded to your profile or emailed to 9-AMC-AHF-S210@faa.gov on or before the closing date of this announcement. All submitted documents should reference the announcement number.
If you are an FAA employee, you
MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.
If you are an FAA employee, you can access and print your SF-50 from the eOPF system
https://eopf.opm.gov/dot/.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.