Duties
This position provides oversight for staff responsible for administrative support in the areas of the Freedom of Information Act (FOIA), Safety & Administrator's Hotlines, Congressional Inquiries, and general correspondence for the ATO. The incumbent will also perform a wide range of administrative and analytical duties in the conduct of projects and studies to improve the overall work operations of the assigned organization.
Serves as a subject matter expert (SME) in the administration of FOIA, Correspondence, and Safety & Administrator's Hotlines programs, maintaining comprehensive and up-to-date knowledge of the FOIA/Privacy Act and related disclosure laws, regulations, policies, guidance, and best practices. Provides recommendations to management regarding these programs. Reviews policies, guidelines, and standard operating procedures to identify the need for updates, revisions, or supplemental training.
Plans, schedules, and conducts analyses/studies of proposed program plans for accomplishing program activities. Determines from a programmatic perspective the viability, consistency and accuracy of plans and projections and conducts reviews to determine resource levels required to accomplish programs in a sound and efficient manner.
Assists in the development and implementation of new or revised policies and procedures. Leads and/or participates in work groups or teams to ensure continuous improvement of the FOIA and Correspondence programs. Analyzes and coordinates responses to agency FOIA requests. Leads and/or coordinates workshops and training sessions for employees. Gathers and analyzes data related to the FOIA Program, Hotlines, and Correspondence programs. Oversees the quarterly briefing paper process. Identifies and monitors trends; prepares reports; and shares findings with ATO Service Unit (SU) leadership.
Develops procedures, systems, and methods for a variety of management functions and activities in one or more of the following areas - productivity, work improvement and work methods, work measurement, goals and objectives, business management, and information management. Reviews and analyzes new and proposed regulations and policies to determine their impact on program operations and management. Responsibilities will involve providing advice and support to management personnel for best practices regarding information disclosure and privacy compliance, conducting assessments of program effectiveness, developing, and maintaining tracking systems for FOIA requests and responses, monitoring compliance with statutory deadlines, and developing quarterly, annual, or interim reports as required.
Performs other duties as assigned.
Requirements
Conditions of employment
- US Citizenship is required.
- Selective Service Registration is required for males born after 12/31/1959.
- Must submit an SF50 (See Required Documents).
- Applicants may be interviewed
Qualifications
To qualify for the FG-13 level, you must demonstrate in our application that you possess at least one year of specialized experience equivalent to FV-H, FG/GS-12 in the Federal Service. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position. Specialized Experience will include: experience with the Freedom of Information Act (FOIA), the Privacy Act, and the ability to provide guidance to program offices and leadership on FOIA policies, disclosure determinations, and risk mitigation, including interpretation of exemptions under 5 U.S.C. § 552. Additionally, experience includes gathering and reviewing records responsive to FOIA requests from multiple offices and making release determinations; drafting, editing, and reviewing response letters; coordinating with program offices, legal counsel, and leadership on complex or sensitive matters; maintaining accurate case files, logs, and documentation; monitoring workload trends and assignment status; elevating issues requiring management attention; and improving workflows through standardized templates, tracking tools, and administrative process improvements.
Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.
Additional information
We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.
The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements
As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.
In lieu of providing a KSA narrative response in the text box listed below each KSA in your work history, please include WORK HISTORY THAT DESCRIBES HOW YOU MEET THE ANSWER YOU CHOSE FOR EACH KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate. Your answers may be adjusted by a Human Resource Specialist as appropriate.
Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA); listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.
Security Requirement - Moderate Risk (5): This position requires completion & favorable adjudication of a Moderate Risk Background Investigation (Tier 2) background investigation prior to appointment, unless waiver is obtained.
Interviews: If one applicant is interviewed, then all qualified applicants must be interviewed.
Links to Important Information: Locality Pay, COLA
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.
Required Documents
If you need to submit additional documents to supplement your online application, e.g. transcripts, SF-50 or veterans' documentation, you may upload these documents with your application in USAJOBS. Supplemental documentation can also be faxed to (206)231-4150 on or before the closing date of this announcement. Please include your name and the vacancy announcement number on each of your faxed pages and redact all Personally Identifiable Information (PII), such as social security number and date of birth. In addition,
If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.
If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.