Management and Program Analyst

Clarification from the agency

• Current federal civilian employees in the competitive service on permanent career or career-conditional appointments; • Former federal employees with reinstatement eligibility; • Current federal employees eligible under Interchange Agreements; and, • Applicants eligible under special hiring authorities (Schedule A, etc.).

APPLICATION LIMIT: This vacancy announcement is limited to the first 200 applications received and will close at 11:59PM Eastern Time on the day that we receive the 200th application, or at 11:59PM Eastern Time on the listed closing date, whichever occurs first. We encourage you to read this entire vacancy announcement prior to submitting your application.

As a Management and Program Analyst, GS-0343-12, you will be responsible for:

• Analyzing, developing, and evaluating detailed plans, goals, and objectives for long-range implementation of an assigned major program or project. Establishing metric and analysis systems for assigned projects to assess efficiency, effectiveness, and compliance with established requirements and guidance. Determining appropriate recommendations for problems and performs follow-up actions as necessary.
• Gathering and analyzing data to prepare a variety of reports and to provide advice and guidance to management, supervisors, and/or employees as required. Preparing budget-related reports, responses to queries, validations, and background papers. Developing and presenting recommendations to leadership to aid in effectiveness of the assigned program/project.
• Compiling and coordinating submission of budget-related data and responses to organizations, including the Office of Management and Budget and Congress. Preparing briefing materials, conducts briefings, provides ongoing communications, and represents the organization on issues within an assigned program or project. Developing, reviewing, and editing draft documents for substantive and technical accuracy, making corrections to both format and content to ensure the materials meet established criteria.

• Analyzing, developing, and evaluating detailed plans, goals, and objectives for long-range implementation of an assigned major program or project. Establishing and maintaining metric and analysis systems for assigned projects to assess efficiency, effectiveness, and compliance with established requirements and guidance. Tracking project or program efforts and works with project managers to solve barriers to work, including tracking technical, budget, schedule, or other resource issues.
• Identifying, gathering, developing, and analyzing data to compile and coordinate submission of data and responses to organizations, including to the Office of Management and Budget (OMB) and Congress. Preparing budget-related reports, responses to queries, validations, and background papers. Developing and presenting recommendations to leadership to aid in effectiveness of the assigned program or project.
• Reviewing and coordinating program budget requests, justifications, and other financial planning documents that are fully defensible and adhere to policies, and regulations. Preparing briefing materials, conducts briefings, providing ongoing communications, and representing the organization on issues within an assigned program or project. Developing, reviewing, and editing draft documents for substantive and technical accuracy, making necessary corrections to both format and content to ensure the materials meet established criteria.

Conditions of employment

Condition of Employment:

As a condition of employment for accepting this position, you may be required to serve a probationary period or trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: - your performance and conduct; - the needs and interests of the agency; - whether your continued employment would advance organizational goals of the agency or the Government; and - whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period OR trial period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

You must meet all qualification requirements within 30 days of the closing date of this vacancy announcement.

If you are a current federal employee, you must meet all time-in-grade and time-after competitive appointment qualifications within 30 days of the closing date of this vacancy announcement. To verify that you meet these requirements, we will review your responses to the core eligibility questions on the occupational questionnaire, as well as your submitted resume and required documents. To make an accurate determination, you will need to include on your resume your federal position title, pay plan, occupational series, grade level, agency, dates for which you held the grade level (stated as MM/YYYY to MM/YYYY, OR MM/YYYY to PRESENT), and total hours worked per week. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Key Requirements:
Relocation will not be paid.
Males 18 and over must be registered with the Selective Service.
You may be subject to serve a one-year supervisory probationary period.
Must be a US Citizen.
Must complete a background investigation and fingerprint check.

Qualifications

Minimum Qualification Requirements:
You may meet the minimum qualifications for the GS-12/13, if you possess the specialized experience.

Specialized Experience for the GS-12
One year of experience in either federal or non-federal service that is equivalent to at least a GS-11 performing two (2) out of three (3) of the following duties or work assignments:

1. Experience analyzing policy or budget-related issues.
2. Experience gathering and analyzing data to prepare a variety of reports using Microsoft Access, SharePoint, and or Excel spreadsheets.
3. Experience compiling, coordinating, and communicating information, including policy or budget-related information to gain cooperation from both internal and external stakeholders.

Specialized Experience for the GS-13
One year of experience in either federal or non-federal service that is equivalent to at least a GS-12 performing two (2) out of three (3) of the following duties or work assignments:

1. Experience serving as a liaison with other federal agencies, state agencies and/or organizational entities on policy or budget related issues.
2. Experience identifying, gathering, developing, or analyzing data to prepare a variety of reports, using Microsoft Access, SharePoint, and or Excel spreadsheets.
3. Experience preparing briefing materials, conducting briefings, providing ongoing communications, and representing the organization on issues within an assigned program or project.

Knowledge, Skills, and Abilities (KSAs)
The quality of your experience will be measured by the extent to which you possess the following knowledge, skills and abilities (KSAs). You do not need to provide separate narrative responses to these KSAs, as they will be measured by your responses to the occupational questionnaire (you may preview the occupational questionnaire by clicking the link at the end of the Evaluations section of this vacancy announcement).

GS-12

1. Knowledge of techniques to plan, schedule, and conduct projects including gathering, assembling, and analyzing facts; drawing conclusions; devising recommended solutions; and packaging the entire process in briefings, papers or reports suitable for top management use and decision making.
2. Knowledge of database and spreadsheet concepts, programming techniques (e.g., Microsoft Access, SharePoint, and Excel spreadsheet) and database management.
3. Ability to communicate effectively both orally and in writing to maintain good working relations and ensure effective program implementation, execution, and evaluation.

GS-13

1. Knowledge of techniques to plan, schedule, and conduct projects and packaging the entire process in briefings, papers or reports suitable for top management use and decision-making.
2. Knowledge of database and spreadsheet concepts, programming techniques (e.g., Microsoft Access, SharePoint, and Excel spreadsheet) and database management.
3. Ability to communicate effectively both orally and in writing to maintain good working relations and ensure effective program implementation, execution, and evaluation.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You must submit (REQUIRED FOR ALL APPLICANTS):
- A resume demonstrating your education, experience, training, and accomplishments as it relates to the qualifications for this position and substantiating your responses to the occupational questionnaire.
Please limit your resume to 2 pages with the font size no smaller than 10 points. If your resume is more than 2 pages, only the first 2 pages will be reviewed and considered for the qualifications determination.

• If you are a current or former federal employee (including current U.S. Department of Education employees), you must also submit: - A Notification of Personnel Action (SF-50), which demonstrates your competitive status eligibility. To verify your eligibility, we will review your SF-50 to determine your tenure (block 24) and position occupied (block 34). Examples of sufficient SF-50s include appointments, promotions, within-grade increases, and pay adjustments. If you currently hold or previously held a federal position at or above the highest grade of this position or you have/had promotion potential at or above the highest grade of this position, you must also submit an SF-50 documenting your highest grade level held or promotion potential. Examples of sufficient SF-50s include appointments and promotions. - A Copy of your most recent Performance Appraisal and Awards, as applicable. Your performance appraisal and awards are requested to further assess the quality of your experience should your application be referred to the selecting official.
• If you are claiming eligibility under the Veterans Employment Opportunities Act (VEOA), you must submit: - A copy of your DD-214 that shows active service and character of discharge, member copy 4 (Separated Members only); OR - A certification of expected discharge or release from active duty under honorable conditions within 120 days from the date of application (Current Active Duty Members only); AND/OR - The Application for 10-Point Veteran Preference (SF-15) AND all documents indicated on the form as proof of type of preference.
• If you are claiming eligibility under any Special Hiring Authority, you must submit: - Adequate proof of your eligibility (e.g., Documentation of noncompetitive eligibility as a returned Peace Corps Volunteer, Documentation of noncompetitive eligibility for employment under Schedule A as a person with severe physical disabilities, psychiatric disabilities, and intellectual disabilities.)
• Are you claiming special priority selection rights under the Interagency/Career Transition Assistance Plan (ICTAP/CTAP)?
  • If you are a current or former Federal employee who was displaced (for example, due to a Reduction-in-Force) and want priority consideration, you must submit the documents listed below.
    • Required documents for Interagency/Career Transition Assistance Plan consideration (All are required): 1. Proof that you were displaced, such as Reduction-in-Force (RIF) notice or notice of proposed removal.
      • SF-50s (Notification of Personnel Action) showing:
        • RIF as the Nature of Action (Box 5B)
        • Career or career-conditional status (Box 24 must be 1 or 2)
        • Competitive status (Box 34 must be 1)
        • Promotion potential or full performance level of the position from which you were or are being displaced. This is likely your appointment SF-50 for that position.
        • Duty location
      • Your most recent performance appraisal showing a rating of Fully Successful or higher.
  • Your Federal position at the time you were displaced must be within the local commuting area for a location listed in this announcement. The definition of local commuting area varies based on duty location and hiring agency policy. To receive priority consideration, you must also be found well-qualified, which means you score 75 or higher based on this announcement's assessment rating criteria.

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