Clarification from the agency

CURRENT FAA employees

The incumbent will perform a combination of routine, multiple, and
varying assignments under the l1n11ted direction of the Field Office and Frontline Management
Team.

Assists Office Manager and Frontline Management Team, as well as the Administrative Officer, in
day-to-day operations, and may act as a lead for other support staff to coordinate multiple
assignments for the Field Office. Performs back-up duties in the absence of the Administrative
Officer. Work activities typically support multiple projects/programs and contribute to the
objectives of the organizational unit.

Applies experience and advanced knowledge to plan and perform administrative assignments for
projects/programs. Has a broad understanding of how administrative assignments contribute to
organizational activities. Responsible for compiling, tracking, and analyzing data; providing
advanced computer assistance: scheduling meetings; preparing correspondence; providing
written or oral explanation of organization policies; and coordinating the implementation of new
office policies and systems.

Utilizes a variety of software programs to accomplish assignments. Demonstrates considerable
independence in planning time, and coordinates only as needed with the Office Manager,
Frontline Management Team, and Administrative Officer to prioritize assignments and use
assigned resources. Often helps others plan and identify resources to accomplish
projects/programs/tasks.

Contacts are typically internal and external. Internal contacts frequently involve the Office
Manager, Management Team, and Administrative Officer, as well as internal Aviation Safety
Inspectors and administrative personnel. Other contacts may frequently include Division
Management and Functional Area Office personnel, Flight Standards Field Office Managers, and
employees from more than one organizational unit and/or Line-of-Business to share information,
coordinate efforts, and discuss assignments. External contacts are typically with customers and
other parties on routine matters that relate to the project/program that is being supported.
Established policies and procedures provide guidance for most assignments, but allow some
discretion for the incumbent to select the most appropriate approach, or to recommend new
approaches.

May provide recommendations to improve work processes. Resolves most problems and work
issues without the assistance of the Office Manager, Frontline Management Team, or
Administrative Officer. Identifies and informs Office Manager, Frontline Management Team,
Administrative Officer, and/or other employees of problems/issues that require their attention and
helps them develop and recommend solutions. Provides guidance to lower level administrative
support staff for handling routine problems and issues. Utilizes the government travel system as
necessary, and assures compliance with established procedures and cost accounting data.

Work is reviewed periodically, typically through status reports and at completion, to ensure policy
compliance and alignment with the requirements of projects and/or work activities.

Performs other duties as assigned.

Conditions of employment

• US Citizenship is required.
• Selective Service Registration is required for males born after 12/31/1959.
• Must submit an SF50 (See Required Documents).
• Selectee will be required to report to an FAA/AVS facility.

Qualifications

To qualify for this position at the FV-E level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-D, FG/GS-5/6 level. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position. Specialized experience is defined as experience using various office automation software systems/programs to create letters/memos, reports, spreadsheets; experience in performing a wide variety of administrative functions to include records keeping, travel administration, time and attendance management, organizing and managing files and records; scheduling meetings, and other administrative functions in support of an office.

To qualify for this position at the FV-F level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-E, FG/GS-7/8 level. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position. Specialized experience is defined as experience using various office automation software systems/programs to create letters/memos, reports, spreadsheets; experience in performing a wide variety of administrative functions with little to no guidance/direction from supervisor/management to include records keeping, travel administration, time and attendance management, organizing and managing files and records; scheduling meetings, and other administrative functions in support of an office. Applies experience and advanced knowledge to plan and perform administrative assignments for projects/programs.

Qualifications must be met by the closing date of this vacancy announcement.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

If you need to submit additional documents to supplement your online application, e.g. transcripts, SF-50, or veterans' documentation, you may upload these documents with your application in USAJOBS. Supplemental documentation can also be faxed to 907-271-5367 on or before the closing date of this announcement. Please include your name and the vacancy announcement number on each of your faxed pages and redact all Personally Identifiable Information (PII), such as social security number and date of birth.

If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.

If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/.

Next steps