Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.
Basic Requirement- Education/Experience: To qualify, you must meet one of the following basic requirements:
- United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
- English Language Proficiency: Medical Record Technicians (HIT) must be proficient in spoken and written English in accordance with VA regulation.
- Experience: One year of creditable experience that indicates knowledge of medical terminology, anatomy, physiology, and a general understanding of health records. Six months of the required one year of creditable experience must have provided the knowledge, skills, and abilities (KSAs) needed to perform MRT HIT work; OR
- Education: An associate's degree from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information technology/health information management, or a related degree with a minimum of 12 semester hours in health information technology/health information management (e.g., courses in medical terminology, anatomy, physiology, legal aspects of health care, and introduction to health records); OR
- Experience/education combination: Equivalent combinations of creditable experience and education are qualifying towards meeting basic experience requirements.
- The following educational/training substitutions are appropriate for combining education and creditable experience: (a) Six months of creditable experience that indicates knowledge of medical terminology, privacy and release of information, the health record, and one year above high school with a minimum of six semester hours of health information technology/health information management. (b) Six months of creditable experience that indicates knowledge of medical terminology, privacy and release of information, the health record, and successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the U.S. Armed Forces or the U.S. Maritime Service, under close medical and professional supervision, may be substituted on a month-for-month basis for up to six months of experience, provided the training program included courses in anatomy, physiology, and health record techniques and procedures.
Grade Determinations:
GS-4 MRT (HIT)
Experience: None beyond basic requirements.
GS-5 MRT (HIT)
Experience: In addition to the basic requirements for employment, you must have
one year of experience equivalent to the next lower level, GS-4 that demonstrated the ability to analyze health records for accuracy, completeness, timeliness, consistency, and compliance (e.g., scanned, uploaded, use of correct titles, linked to correct encounters, etc.) with HIM industry standards, policies, procedures, laws, regulations, and accreditation requirement. They perform health record review activities to satisfy external accreditation requirements and medical center performance measures;
OR
Education: A bachelor's degree from an accredited college or university recognized by the U.S. Department of Education with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information technology/health information management (e.g., courses in medical terminology, anatomy & physiology, legal aspects of health care, and introduction to health records);
AND
candidates must demonstrate the following Knowledge, Skills and Abilities (KSAs):
- Ability to communicate effectively with internal and external customers.
- Ability to utilize health information technology and various office software products used in health information management positions (e.g., Microsoft Excel, electronic health records, and delinquency tracking software).
- Knowledge of health record documentation guidelines and industry standards.
- Ability to manage priorities and coordinate work to complete duties within required timeframes.
- Ability to apply knowledge of medical terminology and human anatomy to fully understand the content of a health record
GS-6 MRT (HIT)
Experience: In addition to the basic requirements for employment, you must have
one year of experience equivalent to the next lower level, GS-5 that demonstrated the ability to analyzes, abstracts, maintains, extracts and compiles information from the health record, working under the review of the supervisor. They analyze health records for accuracy, completeness, timeliness, consistency, and compliance (e.g., scanned, uploaded, use of correct titles, linked to correct encounters, etc.) with HIM industry standards, policies, procedures, laws, regulations, and accreditation requirements.
AND
candidates must demonstrate the following Knowledge, Skills and Abilities (KSAs):
- Ability to navigate efficiently through the health record to locate needed information.
- Ability to analyze health record documentation to ensure compliance with guidelines and industry standards.
- Skill in investigating potential health record errors and making corrections, when appropriate.
- Skill in interpreting and applying health information guidelines and using judgment to complete assignments.
- Ability to follow up on incomplete health record documentation.
GS-7 MRT (HIT)
Full Performance Level Experience:
In addition to the basic requirements for employment, you must have
one year of experience equivalent to the next lower level, GS-6 that demonstrated the ability to analyze health records for accuracy, completeness, timeliness, consistency, and compliance (e.g., scanned, uploaded, use of correct titles, linked to correct encounters, etc.) with HIM industry standards, policies, procedures, laws, regulations, and accreditation requirements. They also coordinate and/or perform health record review activities to satisfy external accreditation requirements and medical center performance measures.
AND
candidates must demonstrate the following Knowledge, Skills and Abilities (KSAs):
- Ability to judge whether medical records contain sufficient information for regulatory requirements; are acceptable as legal documents; are adequate for continuity of patient care; and support education and research needs.
- Ability to take appropriate actions if health record content is not adequate, accurate, timely, and/or reliable.
- Ability to communicate both orally and in writing with individuals or groups, to facilitate compliance with established policies and regulations.
- Skill in using appropriate software and computer applications to analyze and record documentation trends.
- Ability to apply qualitative and/or quantitative methods for assessment and improvement of health records.
- Ability to work independently and utilize problem-solving techniques in the accomplishment of work.
Grandfathering Provision. All persons employed in VHA as a MRT HIT, on the effective date of this qualification standard, are considered to have met all qualification requirements for the grade held, including positive education and licensure/certification/ registration that are part of the basic requirements of the occupation.
References: VA Handbook 5005/124, Part II, Appendix GS59.
The full performance level of this vacancy is GS-07. The actual grade at which an applicant may be selected for this vacancy is in the range of GS-04 to GS-07.
Physical Requirements: May include but not limited to standing 2 hours per day, use of both hands, use of fingers, sitting up to 8 hours per day.